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HomeMy WebLinkAboutMinutes - 2008.04.17 - 36258MIKE ROGERS Chairperson EILEEN KOWALL Vice Chairperson HELAINE ZACK Minority Vice Chairperson April 17, 2008 Chairperson Rogers called the meeting of the Finance Committee to order at 9:00 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Eileen Kowall, Helaine Zack, Sue Ann Douglas , Hugh Crawford, Tom Middleton, Christine Long, Jeff Potter, David Coulter, David Woodward , Tim Greimel COMMITTEE MEMBERS ABSENT Mike Rogers OTHERS PRESENT AVIATION Karl Randall, Manager CENTRAL SERVICES J. David VanderVeen, Director CORPORATION COUNSEL Judy Cunningham, Corp. Counsel FACILITIES MANAGEMENT Dave Ross, Director FISCAL SERVICES Nancy Fournier, Chief Wayne Keller, Supervisor LaVerne Smith, Supervisor Linda Pearson, Analyst Prentiss Malone , Analyst Nancy Falardeau, Analyst HUMAN RESOURCES Nancy Scarlet, Director MANAGEMENT AND BUDGET Laurie Van Pelt, Director PROSECUTING ATTORNEY Deb Carley, Chief Deputy PURCHASING Jack Smith, Manager SHERIFF Michael McCabe, Undersheriff Dale Cunningham, Business Manager SUPPORT SERVICES Todd Birkle, Administrator DEFENSE BAR Diana Bare, Attorney BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Harvey Wedell, Sr. Analyst Helen Hanger, Sr. Committee Coordinator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Sue Ann Douglas Hugh D. Crawford Tom Middleton Christine Long Jeff Potter David Coulter David Woodward Tim Greimel FINANCE COMMITTEE Page 2 April 17, 2008 APPROVAL OF THE PREVIOUS MINUTES Crawford moved approval of the minutes of April 3, 2008, as printed. Supported by Long. Motion carried on a voice vote. PUBLIC COMMENT Ms. Bare thanked the Committee for last year’s action to implement a minor increase for court-appointed defense attorneys and indicated that she would be coming back with new information on the subject. AGENDA 5. FY 2008 C ONTINGENCY REPORT The FY 2008 Contingency Fund balance of $152,300 will increase by $4,412 to $156,712 with approval of Item #6. The Grant Match line item will be reduced by $9,639 from $847,099 to $837.460 with the adoption of Item 11. Middleton moved to receive and file the Contingency Report dated April 10, 2008. Supported by Coulter. Motion carried on a voice vote. REGULAR AGENDA The agenda was amended to add the Reimbursement Division’s FY 2007 Annual Report to the Consent Agenda as Item F. 6. MR #08057 – SHERIFF’S OFFICE – CANCELLATION OF PROPOSED CONTRACT FOR COURT SECURITY AT THE 50TH DISTRICT COURT – PONTIAC FOR 206/2007/2008 The Sheriff is requesting authorization to cancel the contract for court security services between the 50 th District Court, the City of Pontiac and Oakland County effective February 29, 2008. The Sheriff was relieved of this responsibility by order of the 50th District Court. One full-time eligible (FTE) Deputy II, four FTE Deputy I positions and four part -time, non-eligible Court deputy II positions in the Corrective Services - Satellite Division will be deleted. Six prep radios, two PCs with printer, u niform costs, liability insurance and Information Technology Operations will also be deleted. Budget amendments will be made as outlined in the Fiscal Note. Zack moved approval of the attached suggested Fiscal Note. Supported by Douglas. Motion carried unanimously on a roll call vote with Rogers, Woodward and Greimel absent. 7. MR #08064 – SHERIFF’S OFFICE – CONTACT AMENDMENT #2 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF BRANDON 2004 -2008 The Sheriff is requesting authorization to amend its law enforcement contract with Brandon Township for the balance of the contract year through December 31, 2008. The amendment will create one Deputy I position in Contracted Patrol Unit effective April 26, 2008. Budget amendments will be made as outlined in the Fiscal Note. Middleton moved approval of the attached suggested Fiscal Note . Supported by Zack. FINANCE COMMITTEE Page 3 April 17, 2008 Motion carried unanimously on a roll call vote with Rogers, Woodward and Greimel absent. 8. MR #08065 – SHERIFF’S OFFICE – CONTRACT FOR AUXILIARY DEPUTY SERVICES IN THE CHARTER TOWNSHIP OF BLOOMFIELD 2008 The Sheriff is requesting authorization to provide patrol services to the Charter Township of Bloomfield for special events August 4, 2008 through August 11, 2008, on an overtime basis only. Rates for these services were established per MR #03265. Sufficient operation revenue and expenses are includ ed in the FY 2008 budget and will be reviewed during the quarterly forecast. Long moved approval of the attached suggested Fiscal Note. Supported by Douglas. Motion carried unanimously on a roll call vote with Rogers and Woodward absent. 9. MR #08066 – SHERIFF’S OFFICE – PAINT CREEK TRAILWAYS CONTRACT FOR LAW ENFORCEMENT SERVICES FOR THE 2008 SEASON The Sheriff is requesting authorization to cont ract with Paint Creek Trailways to provide Law Enforcement Mounted Patrol Services for the 2008 season. Tw o part-time, non-eligible Mounted Deputies at 1,150 hours each per year and one PTNE Mount Deputy at 1,200 hours per year will be provided under the terms of the contract. An additional 500 hours added per MR #06129 are included in the contract and rates are consistent with those established in the FY 2008 Salary Schedule. Budget amendments will be made as outlined in the Fiscal Note. Douglas moved approval of the attached suggested Fiscal Note. Supported by Greimel. Motion carried unanimously on a roll call vote with Rogers and Woodward absent. 10. MR #08067 – SHERIFF’S OFFICE – CAMP DEARBORN CONTRACT FOR LAW ENFORCEMENT SERVICES FOR THE 2008/2009/2010 SEASONS The Sheriff is requesting authorization to contract with Camp Dearborn to provide law enforcement services for the 2008/2009/2010 Seasons. One Deputy II and three Deputy I will be provided on an overtime basis. Ten part-time non-eligible Park Deputies will also be continued. Sufficient revenue and expend itures are included in the FY 2008 and 2009 budgets. Long moved the attached report to amend the resolution, 5 th WHEREAS, by striking the words “and approved by the Department of Management and Budget.” Supported by Middleton. Motion carried unanimously on a roll call vote with Rogers and Woodward absent. Long moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Rogers and Woodward absent. 11. PROSECUTING ATTORNEY AND CIRCUIT COURT – FAMILY DIVISION – PROGRAM YEAR 2008 JUVENILE ACCOUNTABILITY BLOCK GRANT (JABG) ACCEPTANCE The Prosecuting Attorney and Circuit Court are requesting authorization to accept $96,393 from the Michigan Department of Human Services for the period of April 1, 2008 through March 31, 2009. The gra nt will provide funding for the Juvenile Drug Court – Art therapy Program and Juvenile Forum Peer Groups, Teen Court and Prosecuting Attorney juvenile offender backlog reduction staffing. The total grant award of FINANCE COMMITTEE Page 4 April 17, 2008 $96,393 includes $86,754 in State funding and $9,639 in County matching funds. Matching funds are included in the FY 2008/2009 Budget. The grant does not include recovery of anticipated administrative and support costs of $5,514. One full -time eligible Probation Officer I and one part -time non-eligible Assistance Prosecutor II will be continued. Budget amendments will be made as outlined in the Fiscal Note. Zack moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Rogers absent. 12. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – GRANT PROGRAM ACCEPTANCE – RESIDENTIAL SOUND INSULATION The Oakland County International Airport is requesting authorization to accept a grant contract from the Michigan Department of Transportation for Federal funds of $322,830, State funds of $8,495 and a local match of $8,496. The required local match is available in the Airport Fund. The project will consist of residential sound insulation for approximately 10 homes surrounding the airport as part of the Airport’s noise mitigation program. Mr. VanderVeen indicated that this program required that the oldest homes were insulated first. Crawford moved approval of the attached suggested Fiscal Note. Supported by Middleton. Motion carried unanimously on a roll call vote with Rogers absent. 13. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – GRANT PROGRAM ACCEPTANCE – CONSTRUCTION OF A WEST PERIMETER ROAD, IMPROVEMENTS TO THE RUNWAY SAFETY A REA ON RUNWAY 9R AND 9L, EXTENSION OF RUNWAY 9L AND TAXIWAY D, RESURFACING OF RUNWAY 9L/27R AND RELOCATION OF UTILITIES The Oakland County International Airport is requesting authorization to accept a grant contract from the Michigan Department of Transp ortation for Federal funds of $1,496,000, State funds of $327,250 and a local match of $46,750. The required local match is available in the Airport Fund. The project will consist of construction of a west perimeter road, improvements to the runway safe ty area on runway 9R and 9L, extension of runway 9L and taxiway D, resurfacing of runway 9L/27R and relation of utilities. Long moved approval of the attached suggested Fiscal Note. Supported by Middleton. Motion carried unanimously on a roll call vote w ith Rogers absent. 14. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – GRANT PROGRAM ACCEPTANCE – PREPARATION OF A VEGETATION MANAGEMENT PLAN The Oakland County International Airport is requesting authorization to accept a grant contract from the Michigan Department of Transportation for Federal funds of $70,400, State funds of $15,400 and a local match of $2,200. The required local match is available in the Airport Fund. The project will consist of the preparation of a vegetat ion management plan. Douglas moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Rogers absent. FINANCE COMMITTEE Page 5 April 17, 2008 15. DEPARTMENT OF CENTRAL SERVICES – OAKLAND SOUTHWEST AIRPORT – GRANT PROGRAM ACCEPTANCE – PREPARATION OF A VEGETATION MANAGEMENT PLAN The Oakland County Southwest Airport is requesting authorization to accept a grant contract from the Michigan Department of Transportation for Federal funds of $12,640, State funds of $2,765 and a local match of $395. The required local match is available in the Airport Fund. The project will consist of contamination assessment and wetland delineation. Greimel moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Rogers absent. 16. FACILITIES MANAGEMENT – AUTHORIZATION AND FUNDING REQUEST FOR EMERGENCY ELECTRICAL GENERATOR INSTALLATION FOR HUMAN SERVICES FACILITY Facilities Management is requesting authorization to pro ceed with the Emergency Electrical Generator Installation Project at the Human Services Facility (formerly the Executive Office Building) in the amount of $275,000. Grant funding of $100,000 towards the project will be provided by the Health Bioterrorism Fund through the Cities Readiness Initiative. The remaining $175,000 is available for transfer from the Capital Improvement Program/Building Fund to the Work Order Fund. This project is part of the County Human Services Department Business Continuity of Operations and Recovery Plan. The generator will be used to ensure continuity of facility operations in housing vaccines. Budget amendments will be made as outlined in the Fiscal Note. Douglas moved approval of the attached suggested Fiscal Note. Suppo rted by Coulter. Motion carried unanimously on a roll call vote with Rogers and Crawford absent. 17. DEPARTMENT OF HEALTH AND HUMAN SERIVCES / HEALTH DIVISION – FISCAL YEAR 2007/2008 MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY (MDEQ) REIMBURSEMENT AGREEMENT ACCEPTANCE The Health Division is requesting authorization to accept a reimbursement agreement from the Michigan Department of Environmental Quality for $1,209,097 for services related to Non-Community (Type II) Water Supply, Long-Term Drinking Water Monitoring, Radon, Public Swimming Pool Inspections, Septage, On - Site Sewage, Campground Inspection and Drinking Water Supply. The FY 2008 Budget reflects $1,163,561 in revenue for these services. Budget amendments will be made as outlined in the attach ment to the Fiscal Note. Long moved approval of the attached suggested Fiscal Note. Supported by Middleton. Motion carried unanimously on a roll call vote with Rogers absent. COMMUNICATIONS A. Department of Management and Budget / Purchasing Division – Contract Exception Report for the Month of March, 2008 Contract Exception for P arks & Recreation – Golfe Networks Mr. Smith explained that the Golfe Networks cash register system contract expired in October, 2005 during the County’s transition to the Peop leSoft financial system and was inadvertently omitted. FINANCE COMMITTEE Page 6 April 17, 2008 Since that time, no other work was has been done on this system by the vendor and p urchasing procedures do allow for emergency contracts when necessary. The contract will be re -established but the upgrades needed to be installed in time for the opening of the parks May 31, 2008. Ms. Van Pelt explained that County Auditing approves installation of cash registers and oversees vendor upgrades when new fees are implemented . Auditing has also worked with Parks to implement procedural changes to tighten up reconciliation efforts. B. Oakland County Retiree’s Health Care Trust – Actuarial Valuation Report as of September 30, 2007 C. Oakland County Employees’ Retirement System – Actuarial Valuation Report as of September 30, 2007 D. Department of Management and Budget – Oakland County Grant Listing as of April 4, 2008 E. Drain Commissioner – Special Assessment Role for the Maintenance of the following Drains: Lynn D. Allen Drain; Kasper Drain; Austin Drain Coulter moved to receive and file the communications. Supported by Middleton. Motion carried on a voice vote. OTHER BUSINESS / ADJOURNMENT Ms. Van Pelt reported that the special Finance Committee meeting being held April 24, 2008, at 9:00 a.m. was to review the 2008 Equalization Report. Hard copies of the document will be provided to each commissioner and an electronic version will also be sent out to everyone prior to that date. There being no other business to come before the committe e, the meeting was adjourned at 9:41 a.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.