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HomeMy WebLinkAboutMinutes - 2008.05.15 - 36268MIKE ROGERS Chairperson EILEEN KOWALL Vice Chairperson HELAINE ZACK Minority Vice Chairperson May 15, 2008 Vice Chairperson Kowall called the meeting of the Finance Committee to order at 9:02 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Eileen Kowall, Helaine Zack, Sue Ann Douglas , Hugh Crawford, Tom Middleton, Christine Long, Jeff Potter, David Coulter, David Woodward, Tim Greimel COMMITTEE MEMBERS ABSENT Mike Rogers OTHERS PRESENT CORPORATION COUNSEL Judy Cunningham, Corporation Counsel Jody Hall, Assistant Counsel FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Holly Conforti, Supervisor Joe Matkosky, Analyst Prentiss Malone, Analyst HUMAN RESOURCES David VandeGrift, Analyst Kathy Shallal, Manager INFORMATION TECHNOLOGY Ed Poisson, Director MANAGEMENT & BUDGET Laurie VanPelt, Director Art Holdsworth, Deputy Director SHERIFF Michael McCabe, Undersheriff Dale Cunningham, Business Manager Janet Whitefield, Contract Coordinator Kim Rossman, Lieutenant PARKS & RECREATION Dan Stencil, Executive Officer Frank Trionfi, Administrator BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Harvey Wedell, BOC Analyst Helen Hanger, Sr. Committee Coordinator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Sue Ann Douglas Hugh D. Crawford Tom Middleton Christine Long Jeff Potter David Coulter David Woodward Tim Greimel FINANCE COMMITTEE Page 2 May 15, 2008 APPROVAL OF THE PREVIOUS MINUTES Crawford moved approval of the minutes of May 1, 2008, as printed. Supported by Middleton. Motion carried on a voice vote. PUBLIC COMMENT None. 5. FY 2008 C ONTINGENCY REPORT The FY 2008 Contingency Fund balance of $156 ,712 will be increased by $30,000 to $186,712 with adoption of Item 9. Douglas moved to receive and file the Contingency Report dated May 8, 2008. Supported by Coulter. Motion carried on a voice vote. REGULAR AGENDA Item 7 – Board of Commissioners – Independence Township Corridor Improvement Authority and Item 11 – Sheriff’s Office – Request to Contract with AMR Correctional Consulting – were removed from the agenda without object. 6. BOARD OF COMMISSIONERS – TAX INCREMENT FINANCING DISTRICT REVIEW POLICY AD HOC REVIEW COMMITTEE The resolution would authorize establishm ent of a fixed two year term for members of the Tax Increment Financing District Review Policy Ad Hoc Review Committee, consiste nt with that of the Board of Commissioners. The cur rent process requires appointments be made annually . Douglas moved approval of the attached suggested Fiscal Note. Supported by Crawford. Woodward moved to amend the third WHEREAS to insert “who shall be the Minority Vice Chair of the Finance Committee or designee” following the words “one additional commissioner”. Supported by Douglas. Middleton moved to postpone until the next meeting of the Finance Committee. Supported by Crawford. Roll Call Ayes: Crawford, Middleton, Long, Kowall Nays: Potter, Coulter, Woodward, Greimel, Douglas, Zack Absent: Rogers Motion failed. Potter moved to reconsider the motion to postpone. Supported by Crawford. FINANCE COMMITTEE Page 3 May 15, 2008 Roll Call Ayes: Crawford, Middleton, Long, Potter, Kowall Nays: Douglas, Coulter, Woodward, Greimel, Zack Absent: Rogers Motion failed. Woodward moved to insert as the first BE IT FURTHER RESOLVED paragraph: BE IT FURTHER RESOLVED that the Minority Vice Chair of the Finance Committee or designee be added to the membership of the Tax Incr ement Financing District Review Policy Ad Hoc Review Committee. Supported by Douglas. Roll Call Ayes: Middleton, Coulter, Woodward, Greimel, Zack, Douglas Nays: Crawford, Long, Potter, Kowall Absent: Rogers Motion carried. Roll call on the resolu tion as amended. Ayes: Middleton, Coulter, Woodward, Greimel, Zack, Douglas Nays: Long, Potter, Crawford, Kowall Motion carried. 8. MR #08078 – PARKS AND RECREATION COMMISSION – E.A. FULLER OAK MANAGEMENT CORPORATION LEASE AMENDMENT The Parks & Recreation Commission (PRC) is requesting authorization to amend Sections 4 and 5 of its lease agreement with E.A. Fuller Oak Management to revise payments for the various facilities for the year 2008 as outlined in the attached resolution. No increase in revenue is projected at this time; therefore, no budget amendments will be necessary. Mr. Stencil noted that the proposed new percentage of total annual gross sales to be paid by the Lessee would cover all of PRCs utility costs. Crawford moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Rogers absent. 9. SHERIFF’S OFFICE – 2008 MARINE SAFETY PROGRAM GRANT ACCEPTANCE The Sheriff is requesting authorization to accept a Michigan Department of Natural Resources $247,840 grant, including $122,840 in Federal and $125,000 in state funds, for the period of January 1, 2008 through December 31, 2008. The required 25% county match is currently budgeted for within the Sheriff’s budget. Capital funding of $17,840 is included in the Federal award for the purchase of one new jump boat, motor and trailer. Budget amendments will be made as outlined in the Fiscal Note. Douglas moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Rogers absent. FINANCE COMMITTEE Page 4 May 15, 2008 10. SHERIFF’S OFFICE – GY 2007 BULLETPROOF VEST PARTNERSHIP PROGRAM GRANT ACCEPTANCE The Sheriff is requesting authorization to accept a U.S. Department of Justice , Bureau of Justice Assistance Programs, $24,288 grant for 50% reimbursement of costs incurred for purchase of approved bulletproof vests April 1, 2007 through March 31, 2008. Long moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously o n a roll call vote with Rogers absent. 12. MR #08084 – DEPARTMENT OF INFORMATION TECHNOLOGY – ESTABLISHMENT OF LIVE SCAN INTERLOCAL AGREEMENT Information Technology is requesting authorization to enter into Interlocal Agreements w ith communities as outlined in the resolution to either receive new live scan devices and/or software upgrades for existing live scan devices utilized for CLEMIS activities. Whereas previously the CLEMIS division provided maintenance and preventative serv ices for this equipment for a fee, the equipment will now be maintained by the vendor providing the new Live Scan equipment. The County will charge an annual maintenance fee to the municipalities depending on their specific equipment and needs. Revenue f or the CLEMIS Fund Maintenance Contract and associated Equipment Maintenance expenses are anticipated to decrease by $130,000 fry FY 2008 due to these changes. Budget amendments will be made as outlined in the Fiscal Note. Long moved approval of the attached suggested Fiscal Note. Supported by Potter. Motion carried unanimously on a roll call vote wi th Rogers absent. 13. DEPARTMENT OF MANAGEMENT AND BUDGET / EQUALIZATION DIVISION – APPROVAL OF CONTACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANC E SERVICES WITH THE CITY OF BERKLEY, CITY OF THE VILLAGE OF CLARKSTON, CITY OF CLAWSON, CITY OF HAZEL PARK, CITY OF HUNTIN GTON WOODS, CITY OF LATHRUP VIL LAGE, CITY OF SOUTH LYON, GROVELAND TOWNSHIP AND THE CHARTER TOWNSHIP OF HIGHLAND Equalization is requesting authorization to enter into contracts with those communities as identified above to provide various services, including original assessments, reappraisals and file maintenance , for fees as outlined within the contract terms for the period July 1, 20 08, through June 30, 2009. The estimated revenue for all the contracts of $65,622 will be incorporated into the County Executive’s Recommended budget for FY 2009 and FY 2010. Zack moved approval of the attached suggested Resolution . Supported by Coulter. Motion carried unanimously on a roll call vote with Rogers . 14. BOARD OF COMMISSIONERS – 2008 COUNTY GENERAL FUND PROPERTY TAX AND PARKS AND RECREATION TAX RATES The resolution would authorize the Board of Commissioners to establish a 2008 County Ge neral Fund Property Tax rate of 4.1900 mills and the Oakland County Parks and Re creation (PR) Tax rate at 0.2415 mills. The County’s fixed voter approved millage rate of 5.2600 mills was permanently reduced to 4.2240 mills as a result of the Headlee amendment and was further reduced in 1998 by Board action to the current recommended 2008 General Fund Tax rate of 4.1900 mills. The PR rate was originally established by voter approval at a rate of 0.2500 mills and has been reduced to the current maximum allo wable rate of FINANCE COMMITTEE Page 5 May 15, 2008 0.2415 mills as a result of the Headlee amendment. The resolution would also authorize all supervisors of the various townships and Assessing Officers of the cities to spread these tax rates on their tax rolls for the year 2008 for all prope rty located within their jurisdictions. Mr. Soave indicated that this was a retro -active levy for Oakland County and is already included in the budget. Long moved approval of the attached suggested Resolution. Supported by Douglas. Greimel moved to amend the resolution such that the proposed County General Property Tax Levy is reduced by .0209 mills from 4.19 mills to 4.1691, resulting in an estimated annual revenue reduction of approximately $1,294,501.37. Supported by Woodward. Roll Call Ayes: Coulter, Woodward, Greimel, Zack Nays: Douglas, Crawford, Middleton, Long, Potter, Kowall Absent: Rogers Motion failed. Greimel moved to amend the resolution such that the proposed County General Property Tax Levy is reduced by .00299 mills from 4.1 9 mills to 4.18701, resulting in an estimated cumulative revenue reduction of approximately $1,294,501.37 over 7 years. Supported by Woodward. Roll Call Ayes: Coulter, Woodward, Greimel, Zack Nays: Crawford, Middleton, Long, Potter, Douglas, Kowall Absent: Rogers Motion failed. Greimel moved to amend the resolution such that the proposed County General Property Tax Levy is reduced by .00149 mills from 4.19 mills to 4.1885, resulting in an estimated cumulative revenue reduction of approximately $1,294,501.37 over 14 years. Supported by Woodward. Roll Call Ayes: Coulter, Woodward, Greimel, Zack Nays: Middleton, Long, Potter, Douglas, Crawford, Kowall Absent: Rogers Motion failed. Roll call on the main motion passed unanimously with Roge rs absent. 15. DEPARTMENT OF MANAGEMENT AND BUDGET – REORGANIZATION AND POSITIONS DELETIONS TO MEET FY 2008 -2010 BUDGET TASK Management and Budget is requesting authorization to proceed with a reorganization to meet its portion of the County Executive’s FY 2008 – 2010 budget task. The Reimbursement Division will be disbanded and become a unit under Fiscal Services and various classifications/positions will be deleted, created, reclassified and either downgraded or upgraded as identified within the resolu tion. These actions are anticipated to result in a savings of $106,096 for FY 2008, $459,749 for FY 2009 and $459,749 for FY 2010. Zack moved approval of the attached suggested Resolution . Supported by Douglas. FINANCE COMMITTEE Page 6 May 15, 2008 Motion carried unanimously on a roll call vote with Rogers absent. 16. BOARD OF COMMISSIONERS - SUPPORT FOR CONGRESSIONAL HOUSE BILL HR -1023 AND US SENATE BILL S-777 REPEALING UNFUNDED MANDATE The resolution supports HR-1023 to repeal of Public Law 109 -222 (HR-4297) which requires all governmental units to withhold a 3% tax from payments to vendors for any property or services after December 31, 2010. Mr. Holdsworth explained that the County would incur a large expense in implementing procedures to administer the withholding and remittance to the IRS of this 3% and that it was more than likely vendors would then increase their bids for county services and procedures to offset this tax. Since it is unclear as to when a vote on HR -1023, the Administration is proposing to put its support for that repeal on the record as soon as possible . Douglas moved approval of the attached suggested resolution. Supported by Middleton. Motion carried unanimously on a roll call vote with Rogers absent. 6. BOARD OF COMMISSIONERS – TAX INCREMENT FINANCING DISTRICT REVIEW POLICY AD HOC REVIEW COMMITTEE Middleton moved to reconsider Item 6. Supported by Kowall. Roll Call Ayes: Middleton, Long, Potter, Crawford, Kowall Nays: Woodward, Greimel, Zack, Douglas, Coulter, Absent: Rogers Motion failed. COMMUNICATIONS A. Notice of Hearing for Revocation of the Personal Property Component(s) of Industrial Facilities Exemption Certificate Number 2007-128 Issued to Energy Steel & Supply Co., Located at 2715 Paldan Dr., Auburn Hills, MI B. Drain Commissioner – Special Assessment Roll No. 1 for Law Drain and the Maintenance of Retention and Treatment Basins for the following: Acacia Park, Birmingham, Bloomfield Village, Devonshire Drain, Hamlin Drain, Nichols Relief Drain, Owens Relief Drain C. 52-1 Novi District Court – FY 2009 SCAO Grant – Drug Court Grant Application D. Sheriff’s Office – BJA RIDP Boot Camp – US Department of Justice – Amendment #1 – Grant Extension E. Sheriff’s Office – 2008 State Criminal Alien Assistance Program (SCAAP) Grant Application F. Sheriff’s Office – 2008 Bulletproof Vest Partnership Program Grant Application G. Prosecuting Attorney – FY 2009 Auto Theft Grant Application H. Prosecuting Attorney – FY 2009 Victim Rights – Grant Application FINANCE COMMITTEE Page 7 May 15, 2008 Douglas moved to receive and file the commun ications. Supported by Long. Motion carried on a voice vote. OTHER BUSINESS / ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 10:55 a.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.