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HomeMy WebLinkAboutMinutes - 2008.06.03 - 36270 June 3, 2008 The meeting was called to order by Chairperson Douglas at 9:30 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Sue Ann Douglas, David Potts, Jim Nash, Bradford Jacobsen, Michael Gingell, Robert Gosselin, Marcia Gershenson, Dave Woodward, Tim Burns PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None. OTHERS PRESENT: COMMUNITY AND HOME IMPROVEMENT Karry Rieth, Manager Carla Spradlin, Planner ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS Kristine Everett Zamora, Coordinator FACILITIES MANAGEMENT/ENGINEERING Paul Hunter, Manager SUPPORT SERVICES Todd Birkle, Manager BOARD OF COMMISSIONERS Tom Middleton, Commissioner, District #4 Larry Doyle, Administrative Director Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PUBLIC COMMENT None. APPROVAL OF THE MINUTES Nash moved approval of the minutes of May 13, 2008, as printed. Supported by Potts. Motion carried on a voice vote. AGENDA ITEMS OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bradford Jacobsen Michael Gingell Robert Gosselin Marcia Gershenson Dave Woodward Tim Burns SUE ANN DOUGLAS Chairperson DAVID POTTS Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 June 3, 2008 1. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS/ARTS, CULTURE & FILM – FY 2008 REGIONAL REGRANTING SERVICES PROGRAM GRANT ACCEPTANCE – MICHIGAN COUNCIL FOR ARTS AND CULTURAL AFFAIRS Oakland County Arts, Culture & Film has partnered with the Michigan Council of Arts and Cultural Affairs since 1986 in administering and promoting the Regional Regranting Services Program. For FY 2008 the Michigan Council for Arts and Cultural Affairs h as awarded Oakland County $30,100 in grant funding. There is no County match required. This program provides funding for locally-developed, high-quality arts projects to address local arts needs and increase public access to the arts. The resolution authorizes the acceptance of the $30,100 grant award. Continuation of this program is contingent upon future grant funding. Gershenson moved acceptance of the attached suggested resolution . Supported by Nash. Motion carried unanimously on a roll call vote with Jacobsen and Gosselin absent. 2. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS/ARTS, CULTURE & FILM – FY 2008 REGIONAL REGRANTING ADMINISTRATIVE SERVICES PROGRAM GRANT ACCEPTANCE – MICHIGAN COUNCIL FOR ARTS AND CULTURAL AFFAIRS The Michigan Council for Arts and Cultural Affairs has awarded $9,600 to Oakland County in grant funding for administrative services related to the Regional Regranting Services Program for FY 2008. There is a County match of $9,600 required. The resolution author izes the acceptance of the Fiscal Year 2008 Regional Regranting Administrative Services Program Grant Agreement with the Michigan Council for Arts and Cultural Affairs. Continuation of this program is contingent upon future grant funding. Gosselin moved approval of the attached suggested resolution. Supported by Gingell. Motion carried unanimously on a roll call vote with Jacobsen absent. 3. PLANNING AND ECONOMIC DEVELOPMENT SERVICES’ DIVISION RESOLUTION APPROVING PROJECT AREA AND PROJECT DISTRICT AREA (NATIONAL SHRINE OF THE LITTLE FLOWER PROJECT) – CITY OF ROYAL OAK The Planning and Economic Development Services Division is requesting approval of a project for the National Shrine of the Little Flower in the City of Royal Oak . The resolution certifies and approves the Project Area. The project consists of reimbursing the Shrine for previous expenditures and to finance the construction of the field house at Shrine Catholic High School. The new building will include a play area, an entrance lobby, men’s & women’s restrooms, a fitness center, a coach’s office and a referee’s room. Once the new field house is constructed, the existing gymnasium will be renovated and converted into a performing arts facility. The estimated cost of this project is $4,175,000. Woodward moved approval of the attached suggested resolution. Supported by Potts. Motion carried unanimously on a roll call vote. Planning & Building Committee Page 3 June 3, 2008 4. PLANNING & ECONOMIC DEVELOPMENT SERVICES’ DIVISION RESOLUTION CONFIRMING APPOINTMENT OF ADDITIONAL EDC DIRECTORS (NATIONAL SHRINE OF THE LITTLE FLOWER PROJECT) – CITY OF ROYAL OAK The Planning and Economic Development Services’ Division is requesting the confirmation of the appointments of Clyde Esbri and Jim Schneider to the Board of Directors of the Economic Development Corporation of the County of Oakland for the National Shrine of the Little Flower Project. The resolution confirms the appointments of these individuals. Woodward moved approval of the attached suggested resolution . Supported by Potts. Motion carried unanimously on a roll call vote. 5. PLANNING & ECONOMIC DEVELOPMENT SERVICES’ DIVISION RESOLUTION APPROVING PROJECT PLAN (THREE M TOOL & MACHINE, INC. PROJECT) – CITY OF WIXOM The Economic Development Corporation of the County of Oakland is recommending that the Oakland County Board of Commissioners approves the Three M Tool & Machine, Inc. Project Plan. The project consists of the acquisition of 2.95 acres of land, the acquisition and rehabilitation of an existing approximately 42,600 squ are foot manufacturing facility located on the property and the acquisition and installation of machinery and equipment. Twenty new jobs are expected to be created and 60 existing jobs will be retained. The total cost of the project is $10,000,000. The resolution reflects that the Oakland County Board of Commissioners certifies and approves the Project Plan. Potts moved approval of the attached suggested resolution and to set a public hearing on June 12th, at 9:45 a.m., in the Board of Commissioners’ Auditorium for the Three M Tool & Machine, Inc. Project. Supported by Jacobsen. Motion carried unanimously on a roll call vote. 6. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – 2008 ANNUAL ACTION PLAN AND CONSOLIDATED GRANT ACCEPTANCE FOR CDGB, HOME AND ESG PROGRAMS AND 2007-2008 ANNUAL ACTION PLAN AMENDMENT The Oakland County Board of Commissioners had previously authorized submittal of the Oakland County 2008 Annual Action Plan to the U.S. Department of Housing and Urban Development (HUD). HUD has awarded the Oakland County Community & Home Improvement Division $7,397,295 in grant funding, which includes $1,000,000 in estimated Home Improvement Revolving Loan Funds, $17,234 in Community Program incom e, $600,000 in estimated HOME Program Income and a required HOME County match of $341,292. The resolution authorizes the acceptance of the FY 2008 grant funding. Jacobsen moved approval of the attached suggested resolution. Supported by Gingell. Motion carried unanimously on a roll call vote. Planning & Building Committee Page 4 June 3, 2008 7. FACILITIES MANAGEMENT/FACILITIES ENGINEERING – AUTHORIZATION TO PROCEED AND AWARD OF CONTRACT FOR CENTRAL GARAGE FUEL TANK INSTALLATION PROJECT Facilities Management/Facilities Engineering is seeking Oakland County Board of Commissioners’ authorization to proceed with the award of a contract for the Central Garage Fuel Tank Installation Project. The project consists of the installation of two fuel tanks at the Central Garage. Oscar W. Larson Company of Clarkston was the lowest bidder at $430,690. Since the total project budget for this project is $425,000, they were able to reduce or remove several secondary scope items to bring the cost down to $385,489, with a contingency of 10%, which is $39,511. Jacobsen moved to report to the Finance Committee with the recommendation that the County enter into a contract with Oscar W. Larson Company of Clarkston in the amount of $385,489. Supported by Gingell. Motion carried unanimously on a roll call vote. 8. FACILITIES MANAGEMENT – AUTHORIZATION TO PROCEED AND AWARD OF CONTRACT FOR COURTHOUSE CAULKING PROJECT Facilities Management is seeking Oakland County Board of Commissioners’ authorization to proceed with an award of a contract for the Courthouse Caulking Project. The project consists of caulking of the Courthouse Complex, except for the West Wing Extension and North Entrance Lobby, which were constructed more recently. Chezcore, Inc. was the lowest bidder at $403,731.25. The budget for this project is $700,000. The project would consist of removal and replacement of all the caulking material on the Courthouse Tower, East Wing, West Wing and Auditorium. Potts moved to report to the Finance Committee with the recommendation that the County enter into a contract with Chezcore, Inc. of Detroit in the amount of $403,731.25. Supported by Jacobsen. Motion carried unanimously on a roll call vote. CONSENT AGENDA – INFORMATIONAL ITEMS A. Economic Development & Community Affairs – Marketing & Communications/Arts & Culture – FY 2009 Michigan Council for Arts and Cultural Affairs Administration Program Grant Application B. Oakland County Building Authority Minutes of April 9, 2008 C. Facility Inspection Tour of Medical Examiner Facility D. 2008 Capital Improvement Program Monthly Progress Report May 2008 Gingell moved to receive and file the items on the Consent Agenda. Supported by Burns. Motion carried on a voice vote. Planning & Building Committee Page 5 June 3, 2008 OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:03 a.m. ___________________________________ __________________________________ Pamela L. Worthington Lawrence Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.