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HomeMy WebLinkAboutMinutes - 2008.06.04 - 36271 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PERSONNEL COMMITTEE June 4, 2008 The meeting was called to order by Chairperson Middleton at 9:34 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PERSONNEL COMMITTEE MEMBERS PRESENT: Tom Middleton, Bradford Jacobsen, Sue Ann Douglas, Mike Rogers, John A. Scott, Robert Gosselin, Helaine Zack, Mattie Hatchett and Karen Spector PERSONNEL COMMITTEE MEMBERS ABSENT WITH NOTICE: George Suarez and Eric Coleman OTHERS PRESENT: Human Resources Nancy Scarlet, Director Cathy Shallal, Manager Jennifer Mason, Manager Heather Mason, Analyst Kelly Siddiqui, Analyst Lori Motyka, Supervisor Dana Cosby, Analyst Joyce Harbison, Analyst Jordie Kramer, Analyst Karen Jones, Supervisor Judy Fandale, Supervisor County Executive Jerry Poisson, Deputy County Executive Sheriff’s Office Mike McCabe, Under Sheriff Dale Cunningham, CFO Ann Russell, Corrections Administrator Circuit Court Kevin Oeffner, Court Administrator Management & Budget Laurie VanPelt, Director Fiscal Services Tim Soave, Manager Auditing Terri A Meiers, Supervisor Pamela Weipert, Manager Board of Commissioners Larry Doyle, Administrative Director Sheryl Mitchell, Senior Analyst Harvey Wedell, Senior Analyst Nancy Wenzel, Committee Coordinator Tom Middleton Chairperson Brad Jacobsen Majority Vice-Chair George Suarez Minority Vice-Chair Sue Ann Douglas Mike Rogers John A. Scott Robert Gosselin Eric Coleman Helaine Zack Mattie Hatchett Karen Spector Personnel Committee Page 2 June 4, 2008 PLEDGE OF ALLEGIANCE Chairperson Middleton led the Committee in the recitation of the Pledge of Allegiance. The Committee took a moment to reflect on the health of Commissioner Suarez. APPROVAL OF MINUTES OF MAY 14, 2008 Gosselin moved to approve the minutes of May 14, 2008 as printed. Supported by Scott. Motion carried on a voice. PUBLIC COMMENT None MR #08105 BOARD OF COMMISSIONERS – SET COMMISSIONERS’ ANNUAL COMPENSATION FOR 2009 AND 2010 Due to current economic conditions in Michigan several Commissioners feel that as leaders they should lead by example and reduce Commissioners’ compensation by 3.9% from 2008 levels to a rate for 2009 and 2010 of $32,500 to demonstrate a serious approach to helping resolve the economic issues facing the County. Gosselin moved the Personnel Committee Report to the Board with the recommendation MR #08105 be adopted. Supported by Jacobsen. Motion failed on a roll call vote: Middleton, Douglas, Rogers, Zack, Hatchett and Spector – no Jacobsen, Scott and Gosselin – yes Suarez and Coleman – absent MR # 08102 DRAIN COMMISSIONER – DOWNWARD RECLASSIFICATION AND TRANSFER OF TWO (2) POSITIONS The demand for the design and construction of new storm drains, sanitary sewers, water mains, wastewater treatment facilities and lake level control structures has diminished due to the lack of new construction projects. To increase efficiency while lowering costs, the Drain Commissioner requests to downwardly reclassify two vacant (SR) Construction Inspection II positions to the classification of Maintenance Mechanic II transferring these posi tions to the Operations and Maintenance Division. This will result in a savings of approximately $418 to the Special Revenue fund on an annual basis. Gosselin moved the Personnel Committee Report to the Board with the recommendation MR #08102 be adopted. Supported by Jacobsen. Motion carried unanimously on a roll call vote with Suarez and Coleman absent Personnel Committee Page 3 June 4, 2008 MR # 08103 DRAIN COMMISSIONER – DELETION OF ONE CONSTRUCTION INSPECTOR II POSITION In reaction to the difficult economic times facing Oakland County a hiring freeze has been imposed and an Estimated Budget Reduction Task has been established for Fiscal Year 2008-2010. The Drain Commissioner proposes to delete one vacant GF/GP Construction Inspector II position from the Engineering and Construction/Soil Erosion Unit. The duties assigned to this position will be redistributed to other divisional employees. This will result in an annual savings of approximately $58,038 to be applied to the FY 09-10 budget tasks and a savings for the remainder of FY 08 of approximately $22,807. Gosselin moved the Personnel Committee Report to the Board with the recommendation MR #08103 be adopted. Supported by Hatchett. Motion carried unanimously on a roll call vote with Suarez and Coleman absent MERIT SYSTEM A replacement for page 2 (blue copy) was distributed by Human Resources adding a BE IT FURTHER RESOLVED paragraph instructing Corporation Counsel to draft proposed ballot language. The Oakland County Board of Supervisors established a merit system for the County’s employees on a trial basis with the adoption of MR #4551 on April 12, 1966. On September 19, 1966 MR #4606 was adopted establishing a merit system. Since the establishment of the Oakland County Merit System the County has experienced considerable changes including moving from a Board of Supervisors form of government to a County Executive, updates and changes in employment laws and advancements in technology. These changes and other legal and technol ogical advancements make it necessary to modify the Merit System Resolution. In order to modify the Merit System the changes must be approved by a majority of electors, therefore it is requested Corporation Counsel draft proposed ballot language for these changes, to be reviewed by the Personnel Committee and approved by the Board of Commissioners and placed on the November 2008 election ballot for approval. The major change to the Merit System involves the Personnel Appeal Board, changing the number of members to six, to establish two hearing panels that will be conducted by three members each in an effort to clear up the backlog of appeals. In addition Section VI, K, 2, a, b & c establishes the “Recusal/Disqualification of Personnel Appeal Board Member”. Scott moved approval of the attached suggested resolution. Supported by Spector. Hatchett moved to amend the resolution under Section VI, K, second paragraph, “The Appeal Board shall be made up of six members; two members selected by the County’s e mployees in the same manner in which employee members of the Oakland County Employees’ Retirement Commission are elected; two members, one from the majority party and one from the minority party, of the Board of Commissioners, appointed by the Chairperson of the Board of Commissioners with the approval of the Board of Commissioners….” Supported by Zack. Motion to amend failed on a roll call vote: Middleton, Jacobsen, Douglas, Rogers, Scott, and Gosselin – no Zack, Hatchett and Spector – yes Suarez and Coleman – absent Main motion carried on a roll call vote: Middleton, Jacobsen, Douglas, Rogers, Scott and Gosselin – yes Zack, Hatchett and Spector – no Suarez and Coleman - absent Personnel Committee Page 4 June 4, 2008 MERIT RULE 15 – HOURS OF WORK, MERIT RULE 2 – SALARIES – AUTHORIZATION FOR 4/40 PILOT WORK HOUR PROGRAMS Oakland County Merit Rules 2 and 15 authorize the County Executive and Board of Commissioners to adopt alternative work schedules where prudent. The County Executive is requesting authorization to establish pilot programs implementing a 4/40 work week throughout the departments and divisions reporting to him and in other county work force areas to enhance customer services and help diminish the affects of soaring gasoline prices and employee commuting costs. Scott moved approval of the attached suggested resolution. Supported by Douglas. Motion carried unanimously on a roll call vote with Suarez and Coleman absent. MR #08097 DEPARTMENT OF MANAGEMENT AND BUDGET – REORGANIZATION AND POSITIONS DELETIONS TO MEET FISCAL YEAR 2008-2010 BUDGET TASK In order to meet a portion of its share of the County Executive’s budget task, the Department of Management and Budget proposes a reorganization to merge the Reimbursement Division into the Fiscal Services Division, which includes the deletion of three positions, reclassification of seven positions and the creation of one full-tie non-eligible position. The results of this proposal will generate $106,096 in savings for Fiscal Year 2008 and $459,749 savings in Fiscal Years 2009 and 2010. Gosselin moved the Personnel Committee Report to the Board with the recommendation MR #08097 be adopted. Supported by Scott. Gosselin moved MR #08097 be amended as follows: To the paragraph which starts NOW THEREFORE BE IT RESOLVED change the text to: NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the reorganization of the Department of Management and Budget, effective June 21, 2008, except Section 3. effective 12/31/08, as follows: - To Section 2. “The following positions are deleted,” add the following: d. User Support Specialist II (position #102061501939) - To Section 3. “The following classifications are deleted,” add: h. Payroll Coordinator - To Section 5. “The following positions are reclassified with no change in salary grade level,” change the Payroll Supervisor title to Supervisor – Payroll in item 5.f. - To the next paragraph which starts BE IT FURTHER RESOLVED the text would be modified to read: BE IT FURTHER RESOLVED that one (1) full-time non-eligible (FTNE) Account Clerk I position be created in the new Reimbursement unit of the Fiscal Services Division and one (1) full - time non-eligible (FTNE) Accountant I position be created in the Central Fiscal Services unit of the Fiscal Services Division. Supported by Scott. Motion to amend carried on a voice vote. Main motion as amended carried unanimously on a roll call vote with Suarez and Coleman absent Personnel Committee Page 5 June 4, 2008 HUMAN RESOURCES DEPARTMENT – EXTENSION OF MERIT SYSTEM ELIGIBILITY LISTS Under the provisions of Section VI-H-1, of Merit System Resolution #4606 regarding the extension of Merit System eligible lists the Human Resources Department is requesting the extension of 12 lists. Zack moved approval of the extension of the 12 requested lists. Supported by Rogers. Motion carried unanimously on a roll call vote with Suarez and Coleman absent. COMMUNICATIONS Scott moved to Receive & File Communication Items A – H. A. Position Change Summary Report B. Vacancy Report C. Gretchen’s House @ Little Oaks – 1st Quarter, 2008 Report D. Human Resources Department – Retirement Incentive Update E. Circuit Court FY 2009 Michigan Drug Court Grant Program (Adult Treatment Court) Application F. Sheriff’s Office – 2008 Jail Alliance with Supports (JAWS) – Grant Application G. Sheriff’s Office – FY 2009 Oakland County Narcotic Enforcement Team (NET) Grant Application H. Salary Administration Second Quarterly Report for FY 2008 Memo Supported by Hatchett. Nancy Scarlet commented on Item C – Gretchen’s House @ Little Oaks – 1st Quarter, 2008 Report. The Gretchen’s House contract expires on June 30th it is Human Resources intention to renew the contract for another two years. An audit was perform ed; the majority of issues are in compliance, however, the auditors made a couple of recommendations regarding maintenance issues and cost of advertising and publications for the Little Oaks facility only . In 2006 there was an under statement of revenue by Gretchen’s House because they changed their reporting form, the money coming back to the County was less that it should have been by $19,000. Gretchen’s House will pay the County $19,000. Item D – Retirement Incentive Update. 153 applications for reti rement have been received as of today, 28 are within the 7 day period where they can still elect to revoke their application. The original goal was 150. Motion carried on a voice vote. OTHER BUSINESS Personnel Committee Budget hearings have been scheduled for August 13th and 27th immediately following the regularly scheduled Committee meeting. Human Resources put out a bid request for Medicare A & B, the law requires health care be bid out every three years. Etna has been chosen as the new provider. There being no further business to come before the Committee t he meeting was adjourned at 11:26 a.m. _____________________________________ __________________________________________ Nancy Wenzel, Committee Coordinator Lawrence M. Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.