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HomeMy WebLinkAboutMinutes - 2008.07.08 - 36274 July 8, 2008 The meeting was called to order by Chairperson Douglas at 9:34 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Sue Ann Douglas, David Potts, Jim Nash, Bradford Jacobsen, Robert Gosselin, Marcia Gershenson, Dave Woodward, Tim Burns PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: Michael Gingell. OTHERS PRESENT: AVIATION Matt Treais, Supervisor Michelle Stover, Airport Rental Agent COMMUNITY & HOME IMPROVEMENT Karry Rieth, Manager Carla Spradlin, Planner Kathy Williams, Housing Counselor CORPORATION COUNSEL Jody Hall, Asst. Corporation Counsel DRAIN COMMISSIONER’S OFFICE Joe Kozma, Deputy/Manager, Engin. & Construct. Karen Warren, Civil Engineer ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS Maureen Krauss, Deputy Director FACILITIES MANAGEMENT Dave Ross, Director PLANNING & ECONOMIC DEVELOPMENT Dan Hunter, Manager Bret Rasegan, Supervisor Ron Campbell, Principal Planner/Architect Mary Langhauser, Supervisor, Financial Svcs. Garrett VonEye, Loan Coordinator WASTE RESOURCE MANAGEMENT Whitney Calio, Environmental Program Coord. Brad Hansen, Environmental Program Coord. BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PUBLIC COMMENT None. APPROVAL OF THE MINUTES OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bradford Jacobsen Michael Gingell Robert Gosselin Marcia Gershenson Dave Woodward Tim Burns SUE ANN DOUGLAS Chairperson DAVID POTTS Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 July 8, 2008 Gosselin moved approval of the minutes of June 3, 2008, as printed. Supported by Potts. Motion carried on a voice vote. AGENDA ITEMS 1. DEPARTMENT OF CENTRAL SERVICES – OAKLAND/TROY AIRPORT – 2008 GRANT PROGRAM ACCEPTANCE – REMOVAL OF THE DISPLACED THRESHOLD ON RUNWAY 9 (END), REPLACEMENT OF THE BEACON, AND CONSTRUCTION OF A NEW STANDBY POWER SOURCE FOR AIRFIELD LIGHTING The Michigan Department of Transportation has awarded the County of Oakland $100,000 in grant funding, which includes $46,400 in Federal funds, $50,050 in State funds and a required County match of $3,550, which is available in the Airport Fund. The funds would be used for the removal of the displaced threshold on Runway 9 (End), due to new Federal Aviation Administration standards, the replacement of the beacon and the construction of a new standby power source for airfield lighting at the Oakland/Troy Airport. The resolution authorizes the acceptance of the grant agreement for an amount not to exceed $100,000. Gosselin moved to report to the full Board with the recommendation that the resolution be adopted. Supported by Jacobsen. Motion carried unanimously on a roll call vote with Gingell absent. 2. THE OAKLAND COUNTY AIRPORT COMMITTEE AND THE DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST TO GRANT EASEMENT FOR OVERHEAD ELECTRIC SERVICE TO THE DETROIT EDISON COMPANY, OAKLAND COUNTY INTERNATIONAL AIRPORT The Oakland County International Airport is extending runways and relocating the loop road at the westerly end of the Airport, and to allow construction to continue, overhead electrical lines and power poles must be relocated in an area outside of the new airport approach limits. The Oakland County Aviation staff and Detroit Edison have agreed upon a route for the overhead electric service to meet the location requirements of the airport approach pattern. The resolution authorizes and approves granting the easement for overhead electric service and related appurtenances to the Detroit Edison Company for one dollar. Potts moved approval of the attached suggested resolution. Supported by Jacobsen. Motion carried unanimously on a roll call vote with Gingell absent. 3. DRAIN COMMISSIONER – RESOLUTION TO APPROVE REVISED PROJECT COST AND ASSESSMENT ROLL FOR OXFORD MULTI-LAKES The Drain Commissioner is requesting authorization of the advance of $126,000 from the Planning & Building Committee Page 3 July 8, 2008 County’s Long Term Revolving Fund to the Oxford Multi-Lakes Special Assessment District to repair the lake level control structure. The Drain Commissioner held a public hearing on May 5, 2008 concerning the assessment of project costs against all properties t hat are benefited, as set forth in the Special Assessment Roll. The Drain Commissioner is requesting the approval of a special assessment roll containing the properties in the Oxford Multi -Lake Level District benefiting in the project. The resolution app roves the Special Assessment Roll and authorizes an advance of $126,000 from the County’s Long Term Revolving Fund to the Oxford Multi - Lakes Special Assessment District for the repair of the Oxford Multi-Lakes lake level control structure (Repair Project). Jacobsen moved approval of the attached suggested resolution. Supported by Gosselin. Motion carried unanimously on a roll call vote with Gingell absent. 4. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – COMMUNITY DEVELOPMENT BLOCK GRANT COOPERATION AGREEMENTS WITH THE CITY OF BLOOMFIELD HILLS AND THE TOWNSHIP OF BLOOMFIELD The City of Bloomfield Hills and the Township of Bloomfield have requested to participate in the Oakland County Urban County Community Development Block Grant Entitlement Program. The U.S. Department of Housing and Urban Development (HUD) requires Oakland County to enter into a Cooperation Agreement with each unit of local government that becomes part of the urban county as part of the CDBG urban county qualification process. The resolution authorizes the Cooperation Agreements with the City of Bloomfield Hills and the Township of Bloomfield to participate in the Oakland County Urban County CDBG Entitlement Program. Potts moved approval of the attached suggested resolution . Supported by Nash. Motion carried unanimously on a roll call vote with Gingell absent. 5. PLANNING & ECONOMIC DEVELOPMENT SERVICES’ DIVISION RESOLUTION APPROVING PROJECT PLAN (NATIONAL SHRINE OF THE LITTLE FLOWER PROJECT) – CITY OF ROYAL OAK The Planning and Economic Development Services Division is requesting that the Oakland County Board of Commissioners approve s the National Shrine of the Little Flower Project, which involves the reimbursement of previous expenditures and future expenditures related to the construction of the Field House at the Shrine Catholic High School. The proceeds would come from the Series 2008 Bonds. The resolution reflects that the Oakland County Board of Commissioners approves and certifies the project plan. Commissioner Greimel had some concerns that were addressed to Corporation Counsel when the preliminary plans came to the Oakland County Board of Commissioners about this project regarding public money going to a private s chool, and Commissioner Gershenson inquired at today’s meeting about what the response from Corporation Counsel was. Ms. Langhauser indicated that she had copies of the legal opinions from Robert Schwartz, Butzel Long , and Michael Blaszczak, First Assistant, Oakland County Corporation Counsel, addressed to Commissioner Greimel, both indicating that there was not a conflict with Public Act 338 of 1974, Planning & Building Committee Page 4 July 8, 2008 in terms of the EDC bonds for this particular project. RECESS AT 9:46 A.M. TO ALLOW COPIES TO BE MADE MEETING RESUMED AT 9:48 A.M. Gosselin moved approval of the attached suggested resolution . Supported by Potts. Woodward moved to set the public hearing for the National Shrine of the Little Flower Project for Thursday, July 17, 2008, at 9:46 a.m. S upported by Jacobsen. Motion to set public hearing carried on a voice vote. Gershenson moved to have the two legal opinions included in the Board packets with this resolution for the July 17th Board meeting. Supported by Potts. Motion carried on a voice vote. Main motion carried unanimously on a roll call vote with Gingell absent. 6. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS - WASTE RESOURCE MANAGEMENT – APPROVAL OF CONTRACT WITH GOODWILL INDUSTRIES OF GREATER DETROIT The Waste Resource Management Unit is seeking approval to enter into a contract with Goodwill Industries of Greater Detroit for a one -day computer collection event. The event would take place on a Saturday in September, date to be determined. Goodwill Industries has partnered with Dell Computers for a lot of the cost of this event. The cost to the County would be $7,000.00, which would come from the Waste Resource Management Appropriation Fund. The resolution approves the contract between the County of Oakland and Go odwill Industries of Greater Detroit. Jacobsen moved approval of the attached suggested resolution. Supported by Gershenson. Motion carried unanimously on a roll call vote with Gingell absent. 7. WASTE RESOURCE MANAGEMENT UNIT – RESOLUTION APPROVING THE PROVISIONS OF A BROWNFIELD PLAN FOR THE 2401 WEST MAPLE ROAD PROJECT IN THE CHARTER TOWNSHIP OF COMMERCE The Waste Resource Management Unit is seeking approval of a Brownfield Plan for the 2401 West Maple Road Project in the Charter Township of Comme rce. This site is an environmental hazard, and a Brownfield clean-up and redevelopment plan has been prepared to restore the environmental and economic viability of this property. The resolution authorizes the adoption of the Plan for this property in the Charter Township of Commerce. A public hearing is scheduled for Thursday, July 17, 2008, at 9:35 a.m. in the Oakland County Board of Commissioners’ auditorium. Planning & Building Committee Page 5 July 8, 2008 Potts moved approval of the attached suggested resolution. Supported by Gosselin . Motion carried unanimously on a roll call vote with Gingell absent. 8. WASTE RESOURCE MANAGEMENT UNIT – RESOLUTION APPROVING THE PROVISIONS OF A BROWNFIELD PLAN FOR THE 4000 WEST ELEVEN MILE PROJECT IN THE CITY OF BERKLEY The Waste Resource Management Unit is seeking approval of the provisions of a Brownfield Plan for the 4000 West Eleven Mile Project in the City of Berkley. This site is an environmental hazard, and a Brownfield clean-up and redevelopment plan has been prepared to restore the environmental and economic viability of this property. The resolution authorizes the adoption of the Plan for this property in the City of Berkley. A public hearing is scheduled for Thursday, July 17, 2008, at 9:40 a.m. in the Oakland County Board of Commissioners’ audi torium. Gosselin moved approval of the attached suggested resolution. Supported by Nash. Motion carried unanimously on a roll call vote with Gingell absent. 9. WASTE RESOURCE MANAGEMENT UNIT – RESOLUTION APPROVING THE PROVISIONS OF A BROWNFIELD PLAN FOR THE 4080 WEST ELEVEN MILE PROJECT IN THE CITY OF BERKLEY The Waste Resource Management Unit is seeking approval of the provisions of a Brownfield Plan for the 4080 West Eleven Mile Project in the City of Berkley. This site is an environmental hazard, and a Brownfield clean-up and redevelopment plan has been prepared to restore the environmental and economic viability of this property. The resolution authorizes the adoption of the Plan for this property in the City of Berkley. A public hearing is sc heduled for Thursday, July 17, 2008, at 9:37 a.m. in the Oakland County Board of Commissioners’ auditorium. Gosselin moved approval of the attached suggested resolution. Supported by Jacobsen. Motion carried unanimously on a roll call vote with Gingel l absent. 10. FACILITIES MANAGEMENT/PLANNING & ECONOMIC DEVELOPMENT – REQUEST TO NEGOTIATE LEASE FOR DOWNTOWN DESIGN STUDIO – 17 S. PERRY ST. PONTIAC The Departments of Community and Economic Development and Facilities Management are requesting committee authorization to negotiate the terms and conditions of a new lease for the continued use of office space at 17 South Perry Street, Pontiac. This facility has been leased since February 2005. The funding is provided from grants through the Pontiac DDA a nd Arts Beats and Eats Foundation; therefore, no County funds are requested. Mr. Ross indicated that there will be a provision in the lease that if private sponsorship runs out, the lease can be terminated without penalty. Woodward moved to authorize Facilities Management/Planning & Economic Development to negotiate the lease for the Downtown Design Studio facility at 17 S. Perry St. in Pontiac. Supported by Jacobsen. Planning & Building Committee Page 6 July 8, 2008 Motion carried unanimously on a roll call vote with Gingell absent. 11. UPDATE ON MAIN STREET DESIGN ASSISTANCE Mr. Rasegan introduced Ron Campbell, who is a Principal Planner/Architect that has been employed by Oakland County for about a year and-a-half. He works mainly with restoring historical buildings. He did a PowerPoint presentation that showed some before and after pictures of buildings in some communities within Oakland County that he assisted in designing. There are 12 communities in Oakland County that are currently served through the Main Street Design Assistance program. The communities of Leonard, Berkley and Franklin serve as mentoring communities. To date, they have provided assistance to 36 communities, and they currently have 35 requests for design assistance. Commissioner Gershenson complimented Mr. Campbell on the work he has done in regards to historical assistance. Commissioner Nash indicated that he has a book that was written in the 1800s titled, “The History of Oakland County”, and he indicated that he would like to give it to Ron Campbell, on behalf of Oakl and County, to assist in his design projects on historical buildings. Mr. Campbell indicated that the moving of the Barton House will take place on Tuesday, July 15, 2008. CONSENT AGENDA – INFORMATIONAL ITEMS A. Economic Development & Community Affairs Department – Community and Home Improvement Division – FY 2008 Housing Counseling Grant Application B. Facilities Management 2008 Capital Improvement Program Monthly Progress Report – June 2008 Gosselin moved to receive and file the items on the Consent Agenda. Supported by Jacobsen. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:29 a.m. ___________________________________ __________________________________ Pamela L. Worthington Lawrence Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.