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HomeMy WebLinkAboutMinutes - 2008.07.10 - 36276MIKE ROGERS Chairperson EILEEN KOWALL Vice Chairperson HELAINE ZACK Minority Vice Chairperson July 10, 2008 Chairperson Rogers called the meeting of the Finance Committee to order at 9:02 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Mike Rogers, Eileen Kowall, Helaine Zack, Sue Ann Douglas , Hugh Crawford, Tom Middleton, Christine Long , Jeff Potter, David Coulter, David Woodward, Tim Greimel COMMITTEE MEMBERS ABSENT None. OTHERS PRESENT AVIATION Michelle Stover, Airport Rental Agent CENTRAL SERVICES J. David VanderVeen, Director CIRCUIT COURT Kevin Oeffner, Administrator CORPORATION COUNSEL Judy Cunningham, Corporation Counsel EMERGENCY RESPONSE Gail Novak, Chief Brandon Lewis, Solution Area Planner Tricia Smith, Supervisor EXECUTIVE OFFICE Dennis Toffolo, Deputy EQUALIZATION Dave Hieber, Manager FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Linda Pearson, Analyst Prentiss Malone , Analyst Nancy Falardeau , Analyst Bob Riegal, Analyst HEALTH George Miller, Manager HUMAN RESOURCES Nancy Scarlet, Director Jennifer Mason, Manager Kathy Shallal, Manager Dawn Smith, Supervisor MANAGEMENT & BUDGET Laurie Van Pelt, Director Art Holdsworth, Deputy Director PLANNING & ECON. DEVELOPMENT Doug smith, Director PURCHASING Jack Smith , Chief OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Sue Ann Douglas Hugh D. Crawford Tom Middleton Christine Long Jeff Potter David Coulter David Woodward Tim Greimel FINANCE COMMITTEE Page 2 July 10, 2008 OTHERS PRESENT CONTINUED SHERIFF Michael McCabe, Undersheriff Dale Cunningham, Business Manager Ann Russell, Corrections Administrator Janet Whitefield, Contract Coordinat or OTHERS Carrie Christoph BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Harvey Wedell, BOC Sr. Analyst Sheryl Mitchell, BOC Sr. Analyst Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Crawford moved approval of the minutes of June 5, 2008 , as printed. Supported by Douglas. Motion carried on a voice vote. PUBLIC COMMENT None. 5. FY 2008 C ONTINGENCY REPORT The FY 2008 Contingency Fund balance of $201,537 will remain unchanged . Long moved to receive and file the Contingency Report dated July 2, 2008. Supported by Douglas. Motion carried on a voice vote. REGULAR AGENDA Item #7 – County Executive – Emergency Response and Preparedness – Tornado Warning System Expansion – City of Madison Heights – was removed from the agenda without objection. 6. SHERIFF’S OFFICE/PROSECUTOR’S OFFICE/CIRCUIT COURT/COMMUNITY CORRECTIONS – FISCAL YEAR 2008 BYRNE JUSTICE ASSISTANCE GRANT (JAG) INTERGOVERNMENTAL AGREEMENT AND GRANT ACCEPTANCE The Sheriff, Prosecuting Attorney, Circuit Court and Community Corrections are intending to submit an application to the U.S. Department of Justice for FY 2008 Byrne Justice Assistance grant funding. The County will be applying for a total of $98,869 to purc hase equipment for the various County offices indicated, as well as for the cities of Pontiac and Southfield. Submittal of the grant application requires that an intergovernmental agreement between the local units of government must be adopted by the Boar d of Commissioners. Crawford moved approval of the attached suggested Fiscal Note . Supported by Zack. Motion carried on a roll call vote with Woodward and Greimel absent . FINANCE COMMITTEE Page 3 July 10, 2008 8. COUNTY EXECUTIVE , EMERGENCY RSPONSE AND PREPAREDNESS – SARA TITLE III DATA ANALYSIS 2008 -2010 GRANT AGREEMENT Emergency Response and Preparedness (ERP) is requesting authorization to accept a $10,800 grant from the State of Michigan. The required 50% match of $10,780 consists of 275 hours of Emergency Management Supervisory salary, for total project funding of $21,580 The County will purchase a one-time license for the TIER II MANAGER on -line reporting program used by the Michigan Department of Environmental Quality to collect Emergency and Hazardous Chemical Inventory data . The County will participate in this program for a minimum of three years and will be required to provide maintenance and support for the program at an annual cost of $1,080 maximum per each year. A budget amendment will be made to accept these funds as outlined in the Fiscal Note. Douglas moved approval of the attached suggested Fiscal Note. Supported by Coulter. Motion carried on a roll call vote with Woodward and Greimel absent. 9. DEPARTMENT OF CENTRAL SERVICES – OAKLAND/TROY AIRPORT – 2008 GRANT PROGRAM ACCEPTANCE – REMOVAL OF THE DISPLACED THRESHOLD ON RUNWAY 9 (END), REPLACEMENT OF THE BEACON, AND CONSTURCTION OF A NEW STANDBY POWER SOURCE FOR AIRFIELD LIGHTING The Oakland/Troy Airport is requesting authorization to accept a $46,400 Michigan Department of Transportation Grant Contract for Federal funds of $46,400, State funds of $50,050 and a required local match of $3,550, for total project funding of $100,000. These funds will be used for removal of the displaced threshold on Runway 9 (end), replacement of the beacon and construction of a new standby power source for airfield lighting. Match funds are available within the Airport fund. Middleton moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried on a roll call vote with Woodward and Greimel absent. 10. DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS – MICHIGAN DEPARTMENT OF CORRECTIONS, OFFICE OF COMMUNITY CORRECTIONS, COMMUNITY CORRECTIONS COMPREHENSIVE PLAN AND APPLICATION FOR FY 2009 For the 15th consecutive year, Community Corrections is requesting authorization to submit a grant application to the Michigan Department of Corrections, Office of Community Corrections of $4,198,092 for the grant period October 1, 2008 through September 30, 200 9. Public Act 511 of 1988 requires that the Board of Commissioners approves the proposed comprehensive plan for submission with the application. The application seeks funding for 18 full time positions, 50% funding for two additional full -time positions and funding for one part-time position within the Community Corrections Division. Funding is also being requested for five full time positions and two part -time positions within the Sheriff’s Office. Funds are used to divert non-violent offenders from prison into local jail or sentencing alternatives. Crawford moved approval of the attached suggested Fiscal Note. Supported by Douglas. Motion carried on a roll call vote with Woodward and Greimel absent. 11. DEPARTMENT OF MANAGEMENT AND BUDGET / EQUAL IZATION DIVISION – APPROVAL OF CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH THE CITY OF AUBURN HILLS, CITY OF BLOOMFIELD HILLS, CITY OF NOVI, CITY OF ORCHARD LAKE VILLAGE, CITY OF PLEASANT RIDGE, CITY OF ROCHESTER, CITY OF ROY AL OAK, CHARTER TOWNSHIP OF COMMERCE, CHARTER TOWNSHIP OF MILFORD, TOWNSHIP OF NOVI, FINANCE COMMITTEE Page 4 July 10, 2008 CHARTER TOWNSHIP OF OAKLAND, CHARTER TOWNSHIP OF OXFORD AND THE TOWNSHIP OF SOUTHFIELD Equalization is requesting authorization to contract with the above -named communities to provide equalization services, including original assessments, reappraisals and file maintenance. The term of the contracts is July 1, 2008 through June 30, 2009. Revenues and expenditures associated with the contracts are included in the FY 2008 b udget. Anticipated revenue of $65,622 for several contracts has also been incorporated in the FY 29090 and 2010 County Executive Recommended Budget. Douglas moved approval of the attached suggested Resolution. Supported by Long. Motion carried unanimously on a roll call vote with Woodward and Greimel absent . 12. DEPARTMENT OF MAANGEMENT AND BUDGET – FY 2009 AND FY 2010 COUNTY EXECUTIVE RECOMMENDED BUDGET OVERVIEW Detailed information on the Budget Task Reductions for 2008/2009/2010 and overview materi al on the County Executive’s Recommended FY 09 and FY 10 Budget were distributed. Mr. Soave also noted that the County Executive’s Recommended Budget for FY 09 and FY 10 and the Categorical Analysis and Budget Highlights for the FY 09 and FY 10 Budget wo uld be made available on the County’s website, through the Fiscal Services page. Mr. Soave briefly explained how the various funds operate and noted that $6.7 million has been made available in matching funds towards $135 million in grants that the Coun ty may receive. Property taxes make up 59% of the County’s General Fund/General Purpose budget. Equalization has estimated a reduction in property taxes of 3.5%, but the Executive’s recommend budget includes a 4.5% reduction in order to remain prudent. Concerns still remain for fiscal years 2010 and 2011. Once sales study data is made available in October, the Administration will return to the Finance Committee for additional discussion. Commissioner Douglas asked if anything the federal government w as doing would help to stabilize home values. Ms. Van Pelt indicated that any actions that could be put into play once industry issues are resolved would not be in place until possibly late 2009. She reported that Mr. Hieber is working with the State Treasurer regarding whether 1 or 2 year home sales data would help the County later during the housing recovery phase. Mr. Hieber explained that properties selling at drastic discounts because of foreclosures or way above area sales prices are removed from the sales data prior to setting averages. Prices will not improve until foreclosures go down. Appeals before the Board of Review have increased 14-16% this year on top of double digit increases the previous year. Several commissioners inquired as to p rocedure regarding the termination of contracts and budget appropriations. Administrative staff explained that most budget cuts resulting from budget tasks set by the Board of Commissioners for each elected official are slated to begin with the FY 2010 B udget effective October 1, 2007. Some of these cuts have already been authorized by resolution. All county contracts contain expiration dates and do not require Board approval for termination. Contracts authorized by the Board of Commissioners usually involve creation of positions . Once the contract expires and the department or elected official chooses not to renew it, related positions are then brought before the Board for deletion. The budget authorizes maximum spending limits for elected officials a nd they are not required to come before the Board for spending decisions within their own budgets. FINANCE COMMITTEE Page 5 July 10, 2008 Commissioner Zack asked that commissioners be notified when County programs were being eliminated. She also indicated that she was being contacted by const ituents complaining that their property taxes were increasing while their property values were declining. Mr. Hieber explained that this activity was a result of Proposal A. After this year, projections are that 60% of homeowners will have State Equalize d Values equal to their Taxable Value. Information on both Proposal A and the property tax appeals process (Board of Review) are available on the County’s website. Ms. Long asked if the Marine Unit was being eliminated. Undersheriff McCabe explained tha t the Unit would still exist but at a lower level effective in 2010. Mr. Soave stated that the Administration is proposing a change to the General Appropriations Act (GAA) to include setting the tax levy for this budget year. In previous years, the GAA b udget and the tax levy were separate resolutions presented at the same time. Now that the tax year has changed, the Board has been, in affect, adopting a budget assuming 4.19 mils that could not be approved until June . As a result, the County would be running for 9 months on the hope that the Board would approve that levy. New language would be included in the GAA authoriz ing 4.19 mils to be levied July 2009. Crawford moved to receive and file budget materials for FY 2009 and FY 2010 as presented . Supported by Kowall. Motion carried on a voice vote. COMMUNICATIONS A. Department of Management and Budget / Purchasing Division – Contract Exception Report for the Months of May, 2008 and June, 2008 B. Human Resources Department – Wellness Program Update C. Circuit Court / General Jurisdiction – FY 2009 Oakland County Bar Foundation Grant D. Oakland County Sheriff’s Office – COPS FY 2008 Technology Program E. Sheriff’s Office – GY 2008/2009 Post -Book Jail Diversion Program – Jail Alliance with Supports (JAWS) Expansion – Bureau of Justice Assistance Grant Application F. Economic Development & Community Affairs Department / Community and Home Improvement Division – FY 2008 Housing Counseling Grant Application G. Department of Information Technology – CLEMIS Status of Business Issues, Outstanding Projects and Funding Issues Middleton moved to receive and file the communications. Supported by Greimel. Motion carried on a voice vote. OTHER BUSINESS / ADJOURNMENT There being no other business to come befor e the committee, the meeting was adjourned at 10:41 a.m. FINANCE COMMITTEE Page 6 July 10, 2008 ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.