Loading...
HomeMy WebLinkAboutMinutes - 2008.07.24 - 36281 MIKE ROGERS Chairperson EILEEN KOWALL Vice Chairperson HELAINE ZACK Minority Vice Chairperson July 23, 2008 Vice Chairperson Kowall called the meeting of the Finance Committee to order at 1:05 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Eileen Kowall, Helaine Zack, Sue Ann Douglas, Hugh Crawford, Tom Middleton, Christine Long , David Coulter, Tim Greimel COMMITTEE MEMBERS ABSENT Mike Rogers, Jeff Potter, David Woodward OTHERS PRESENT AVIATION Karl Randall, Manager CIRCUIT COURT Kevin Oeffner, Administrator CORPORATION COUNSEL Judy Cunningham, Corp oration Counsel DRAIN COMMISSIONER Steve Korth, Chief Engineer Karen Warren, Civil Engineer EXECUTIVE OFFICE Jerry Poisson, Deputy Executive FACILITIES MANAGEMENT Mike Hughson, Property Mgmt. Specialist FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Holly Conforti, Supervisor Joe Matkosky, Analyst Leo Lease, Analyst Monica Tinsley, Analyst Robert Riegal, Analyst HUMAN RESOURCES Nancy Scarlet, Director Cathy Shallal, Manager Connie Srogi, Analyst Meaghan Walters, Intern INFORMATION TECHNOLOGY Ed Poisson, Director Scott Oppmann, Manager Janette McKenna, Chief Jamie Hess OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Sue Ann Douglas Hugh D. Crawford Tom Middleton Christine Long Jeff Potter David Coulter David Woodward Tim Greimel FINANCE COMMITTEE Page 2 July 23, 2008 Dawn Siegel, Supervisor MANAGEMENT & BUDGET Laurie Van Pelt, Director OTHERS PRESENT CONTINUED PARKS AND RECREATION Jim Dunleavy, Chief Jon Noyes, Landscape Designer PROBATE COURT Rebecca Schnelz, Administrator SHERIFF Dale Cunningham, Business Manager WASTE RESOURCE MANAGEMENT Brad Hansen, Env. Program Coordinator Whitney Clio, BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Harvey Wedell, BOC Sr. Analyst Sheryl Mitchell, BOC Sr. Analyst Julia Ruffin, BOC Liaison Helen Hanger, Sr. Committee C oordinator APPROVAL OF THE PREVIOUS MINUTES Crawford moved approval of the minutes of July 10, 2008 , as printed. Supported by Douglas. Motion carried on a voice vote. PUBLIC COMMENT None. 5. FY 2008 C ONTINGENCY REPORT The previous FY 2008 Co ntingency Fund balance of $201,537 has been corrected to include the addition of $45,536 received by the Health Division from the MDEQ Reimbursement Agreement Acceptance in April , resulting in a current balance of $247,073 . No items on today’s agenda will affect this balance. Crawford moved to receive and file the Contingency Report dated July 17, 2008. Supported by Long. Motion carried on a voice vote. Crawford moved to add Planning and Economic Development Services Division – Resolution Approving Project Plan (National Shrine of the Little Flower Project) – City of Royal Oak – to the agenda as item 9a. Supported by Crawford. Motion carried on a voice vote. CONSENT AGENDA 6a. MR #08149 - SHERIFF’S DEPARTMENT – CONTRACT FOR COURT SECURITY AT THE 43RD DISTRICT COURT – HAZEL PARK FOR 2009/2010/2011 The Sheriff is requesting authorization to contract with the 43 rd District Court – Hazel Park - for the 2009/2010/2011 to provide two part -time, non-eligible Court Deputies effective from the date the contract is signed through September 30, 2011. Operating revenue and expenses generated by the contract have been included in the FY 2009/FY 2010 County Executive Recommended budget. FINANCE COMMITTEE Page 3 July 23, 2008 Crawford moved approval of the attached suggested Fiscal Note. Support ed by Zack. Motion carried on a roll call vote with Woodward and Greimel absent. 6b. MR #08150 - SHERIFF’S DEPARTMENT – CONTRACT FOR COURT SECURITY AT THE 43 RD DISTRICT COURT – MADISON HEIGHTS FOR 2009/2010/2011 The Sheriff is requesting authorization to contract with the 43 rd District Court – Madison Heights - for the 2009/2010/2011 to provide two part -time, non-eligible Court Deputies effective from the date the contract is signed through September 30, 2011. Operating revenue and expenses generated by the contract have been included in the FY 2009/FY 2010 County Executive Recommended budget. 6c. MR #08151 - SHERIFF’S DEPARTMENT – CONTRACT FOR COURT SECURITY AT THE 47 TH DISTRICT COURT – FARMINGTON FOR 2009/2010/2011 The Sheriff is requesting a uthorization to contract with the 47th District Court – Farmington for the 2009/2010/2011 to provide three part -time, non-eligible Court Deputies effective from the date the contract is signed through September 30, 2011. Operating revenue and expenses gen erated by the contract have been included in the FY 2009/FY 2010 County Executive Recommended budget. 6d. MR #08152 - SHERIFF’S DEPARTMENT – CONTRACT FOR COURT SECURITY AT THE 48 TH DISTRICT COURT – BLOOMFIELD TOWNSHIP FOR 2009/2010/2011 The Sheriff is requesting authorization to contract with the 4 8th District Court – Hazel Park for the 2009/2010/2011 to provide two part -time, non-eligible Court Deputies effective from the date the contract is signed through September 30, 2011. Operating revenue and expenses generated by the contract have been included in the FY 2009/FY 2010 County Executive Recommended budget. 7a. MR #08141 – THE OAKLAND COUNTY AIRPORT COMMITT EE AND THE DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST TO GRANT EASEMENT FOR OVERHEA D ELECTRIC SERVICE TO THE DETROIT EDISON COMPANY, OAKLAND COUNTY INTERNATIONAL AIRPORT The Oakland County International Airport is requesting authorization to grant an easement for overhead electric service to the Detroit Edison Company. The Airport is i n the process of extending runways and relocating the loop road at the westerly end of the airport. Existing overhead electrical lines and utility poles must be relocated outside of the new airport approach limits to facilitate this project. The County w ill grant DTE shall be granted the easement and related appurtenances for the sum of $1. No Budget amendment is required. 7b. MR #08137 – THE OAKLAND COUNTY PARKS AND RECREATION COMMISSION AND THE DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST TO GRANT EASEMENT FOR OVERHEAD ELECTRIC SERVICE TO THE DETROIT EDISON COMPANY – HIGHLAND OAKS COUNTY PARK The Oakland County Parks and Recreation Commission is requesting authorization to grant an easement to Detroit Edison who is in the process of upgrading its e lectrical service facilities in the area of Highland Oaks County Park. The County will grant DTE shall be granted the easement and related appurtenances for the sum of $1. No Budget amendment is required. 8a. MR #08144 – WASTE RESOURCE MANAGEMENT UNIT – RESOLUTION APPROVING THE PROVISIONS OF A BROWNFIELD PLAN FOR THE 2401 WEST MAPLE ROAD PROJECT IN THE CHARTER TOWNSHIP OF COMMERCE FINANCE COMMITTEE Page 4 July 23, 2008 Waste Resource Management is requesting approval of the provisions of a Brownfield Plan for the clean -up and redevelopment of property located at 2401 West Maple Road in the Charter Township of West Bloomfield. The developer, Commerce MOB LLC, has assumed environmentally related development costs estimated at $1,204,139 , including remediation, demolition, etc . The cost of p lan activities will be reimbursed to the developer by the Oakland County Brownfield Redevelopment Authority from tax capture based on the incremental value of the property. No General Fund/General Purpose amendment or appropriation is required. 8b. MR #08145 – WASTE RESOURCE MANAGEMENT UNIT – RESOLUTION APPROVING THE PROVISIONS OF A BROWNFIELD PLAN FOR THE 4000 WEST ELEVEN MILE PROJECT IN THE CITY OF BERKLEY Waste Resource Management is requesting approval of the provisions of a Brownfield Plan for the clean-up and redevelopment of property located at 4000 West Eleven Mile in the City of Berkley. The developer, SES Energy Solutions, has assumed environmentally related development costs estimated at $120,175 , including remediation, demolition, etc. The cost of plan activities will be reimbursed to the developer by the Oakland County Brownfield Redevelopment Authority from tax capture based on the incremental value of the property. No General Fund/General Purpose amendment or appropriation is required. Long moved approval of the attached suggested Fiscal Note s for Consent Agenda Items 6a. – 8b. Supported by Zack. Motion carried unanimously on a roll call vote with Rogers, Potter and Woodward absent. REGULAR AGENDA 9. MR #08148 – SHERIFF’S OFFICE – CONTRACT FOR LAW ENFORCEMENT SERVICES AT THE MICHIGAN RENAISSANCE FESTIVAL – 2008 SEASON The Sheriff is requesting authorization to contract with the Michigan Renaissance Festival to provide Law Enforcement Services for the upcoming 2008 season. Standa rd overtime rates established per MR #03265 will be charged. The contract runs August 16, 2008 – October 1, 2008 or fifteen event days. Revenue and Expenditures resulting from the agreement have been budgeted for in the FY 2008 Amended budget. Long moved approval of the attached suggested Fiscal Notes for Consent Agenda Items 6a. – 8b. Supported by Zack. Motion carried unanimously on a roll call vote with Rogers, Potter and Woodward absent. 9a. MR #08147 – PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION - RESOLUTION APPROVING PROJECT PLAN (NATIONAL SHRINE OF THE LITTLE FLOWER PROJECT) – CITY OF ROYAL OAK Economic Development is requesting approval of the Project Plan required by the Economic Development Corporation (EDC) Act for the National Sh rine of the Little Flower Project. The EDC has determined that the project plan constitutes a public purpose and satisfies all the requirements of the EDC Act, and that a letter of credit issued by a financial institution acceptable to the EDC will be ava ilable to pay debt service. Legal opinions from the County’s Corporation Counsel and Butzel Long , bond counsel for the EDC, both indicate that an appropriate funding mechanism will be put in place and this is a proper use of EDC funds. Douglas moved approval of the attached suggested Fiscal Note. Supported by Coulter. FINANCE COMMITTEE Page 5 July 23, 2008 Douglas moved to amend the Fiscal Note to strike the existing language and instead insert the following: 1) Use of County resources will be 100% reimbursed by the Economic Development Corporation and do not impose any fiscal implications to County funds. Supported by Coulter. Motion carried on a voice vote. Main motion as amended carried on a roll call vote with Greimel voting no and Rogers, Potter and Woodward absent. 10. MR #08149 – DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – WASTE RESOURCE MANAGEMENT – APPROVAL OF CONTRACT WITH GOODWILL INDUSTRIES OF GREATER DETROIT Waste Resource Management is requesting authorization to enter into a contract with Goodwill Industries o f Greater Detroit, in partnership with Dell Computer Company, to conduct a computer collection (residential only) event in September 2008, free of charge to Oakland County residents, for the purpose of recycling and disposing of unwanted or unusable comput er equipment. Goodwill will pay for the majority of the collection, advertising, recycling, disposal, etc. and Oakland County will provide funding of $7,000 to Goodwill towards the event. Funds are available within the FY 2008 Waste Resource Management b udget. In response to questions, Ms. Calio indicated that from their experience in going for bids on the NO HAZ program, this was a very low cost for a full-service program and that she did not know of any companies that would provide this service at no c ost. She indicated that she would double -check on whether some of the computers will go to programs run by Goodwill. Commissioner Zack encouraged Ms. Calio to further explore whether there may be companies, such as start ups, that would provide this serv ice at full cost. Long moved approval of the attached suggested Fiscal Note. Supported by Middleton. Motion carried unanimously on a roll call vote with Rogers, Potter and Woodward absent. 11. MR #08136 – OAKLAND COUNTY PARKS AND RECREATION COMMISSION AND DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF LEASE AGREEMENT WITH ROGER KIDWELL, WATERFORD OAKS COUNTY PARK Facilities Management is requesting authorization to enter into a lease agreement with Mr. Roger Kidwell for use of property at 2896 Watkins Lake Road, Waterford, Michigan. Pursuant to MR #08013 the County purchased this property from Mr. Kidwell for the expansion of Waterford Oaks County Park. Terms of the original agreement allowed for the leasing of said property back to th e seller for a one year period. This proposed lease would extend that time period to one year and six months commencing August 1, 2008. Mr. Kidwell will pay $800.00 per month, plus utilities while Mr. Kidwell is making arrangements to relocate. Crawford moved approval of the attached suggested F iscal Note. Supported by Douglas. Motion carried unanimously on a roll call vote with Rogers, Potter and Woodward absent. 12. MR #08138 – OAKLAND COUNTY PARKS AND RECREATION COMMISSION – APPROVAL FINANCE COMMITTEE Page 6 July 23, 2008 AND ACCEPTANCE OF PURCHASE AGREEMENT PART OF PARCE L NO. 13-24-126-001, 2930 WATKINS LAKE ROAD FOR EXPANSION OF WATERFORD OAKS COUNTY PARK Facilities Management is requesting authorization to enter into a purchase agreement between the County of Oakland and the East Michigan District of the Wesleyan Church for property located at 2930 Watkins Lake Road, Waterford, Michigan for the negotiated price of $209,000 to expand Waterford Oaks County Park. The purchase of said property is subject to the County performing its req uired due diligence investigation of the property and obtaining a parcel split approval from the Township of Waterford. The Parks and Recreation Commission recommended approval of this action on August 7, 2007. Funding for this purpose has been budgeted for in the FY 2008 Parks and Recreation Budget. Long moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Rogers, Potter and Woodward absent. 13. PARKS AND RECREATION COMMISSI ON – 2008 TEENS OUTSIDE PROGRAM GRANT The Parks and Recreation Commission (PRC) is requesting authorization to accept a grant of $1,500 from the National Recreation and Park Association and the Outdoor Industry Foundation. The Teens Outside Program was developed to help advance access and opportunity for youths to engage in outdoor pursuits and to foster environmental stewardship. Total estimated program cost is $3,000 and the grant has been budgeted for in the FY 2008 Parks and Recreation Commission bud get. Coulter moved approval of the attached suggested Fiscal Note. Supported by Greimel. Motion carried unanimously on a roll call vote with Rogers, Potter and Woodward absent. 14. MR #08142 – DRAIN COMMISSION ER – RESOLUTION TO APPROVE REVISED PROJE CT COST AND ASSESSMENT ROLL FOR OXFORD MULTI -LAKES The Drain Commissioner is requesting approval to revise the project cost and assessment roll for the Oxford Multi-Lakes lake level control structure. MR #07249 was originally approved for a Long -Term Revolving Fund loan of $150,000 to repair this structure. Today’s action would approve a change in the loan amount to $126,000 with a 5-year special assessment roll. A public hearing was held on May 5, 2008 to finalize the special assessment roll against al l benefiting parcels. MR #02019 authorized that monies be made available for loans to local units for amounts up to $150,000 for each project requested that do not require the issuance of bonds. Funds are currently available in the Long -Term Revolving Fu nd for this purpose. The interest rate to be charged will be based on prevailing six -month Treasury Bill rates at the time the loan is issued. Greimel moved approval of the attached suggested Fiscal Note. Supported by Douglas. Motion carried unanimously on a roll call vote with Rogers, Potter and Woodward absent. 15. MR #08153 - COUNTY EXECUTIVE, EMERGENCY RSPONSE AND RPEPAREDNESS – TORNADO WARNING SYSTEM EXPANSION – CITY OF MADISON HEIGHTS Emergency Response and Preparedness (ERP) is requesting au thorization to expand the County’s tornado warning system to purchase one warning siren for the City of Madison Heights. As with past agreements, Madison Heights will pay $17,250 or 75% of the cost of the sirens and the County will pay the remaining $5,750, retain ownership and be responsible for the maintenance and electrical costs. Funding is available in the FY 2008 ERP budget. FINANCE COMMITTEE Page 7 July 23, 2008 Greimel moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Rogers, Potter and Woodward absent. 16. MR #08139 – DEPARTMENT OF INFORMATION TECHNOLOGY - REORGANIZATION Information Technology is requesting authorization to move forward with a reorganization that will include deletion of two positions, reclassify several positions and consolidate services to realign existing resources to meet its budget reduction task for FY 2008 – FY 2010. These actions will result in a $28,147 savings for FY 2008, $212, 164 for FY 2009 and an estimated $212, 148 in FY 2 010. Details are outlined in the resolution and the Fiscal Note. Budget amendments will be made as outlined in the Fiscal Note. Mr. Poisson reviewed the particulars of the proposed reorganization. Mr. Bertolini indicated that IT would continue to change the way it does business in order to adapt to the needs of its customer base. Middleton moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Rogers, Potter and Woodward absent. 17. MR #08134 – DEPARTMENT OF INFORMATION TECHNOLOGY – E-COMMERCE AGREEMENT WITH INTERESTED LOCAL CITIES, VILLAGES AND TOWNSHIPS Information Technology is requesting approval of an E -Commerce Services agreement between Oakland County and interested County municipalities. The E-Commerce system will offer constituents the convenience of using credit card or electronic check for payment of municipal products and services via the Internet website or Interactive Voice Response Unit. Nineteen municipalities using the PayLocalTaxes.com website have expressed interested in entering into the agreement. Revenue generated from the agreement is unknown at this time; however, the County Executive’s recommended Budget for FY 09 and FY 10 will include an increase in Access Oakland revenue due to anticipated growth in overall volume of on -line transactions. Ms. Siegel indicated that a letter has been sent to all municipalities regarding the E -Commerce system and Ms. Van Pelt advised that a list of services the county o ffers for their participation is available on the website. Greimel moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Rogers, Potter and Woodward absent. 18. MR #08135 – DEPARTMENT OF INFORMATION TECHNOLOGY – CLEMIS E-COMMERCE AGREEMENT WITH INTERESTED COURTS Information Technology is requesting approval of an E -Commerce Services agreement between Oakland County and interested courts. The E -Commerce system will offer constituents the convenience of using credit card or electronic check for payment of fines, fees and costs for civil infractions via through the E- Commerce engine. The minimum fee to be charged for these transactions is $5.50. The fee is intended to cover opera ting costs and provide a return on investment to the CLEMIS Fund, anticipating a 25% of annual citations will be paid through this application for estimated annual revenue of $175,000. A budget amendment to include this revenue in the CLEMIS Fund will be made for the County Executive’s FINANCE COMMITTEE Page 8 July 23, 2008 Recommended Budget for FY 2009 and FY 2010 as outlined in the Fiscal Note Greimel moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Rogers, Po tter and Woodward absent. 19. MR #08140 – BOARD OF COMMISSIONERS – OAKLAND COUNTY ZOOLOGICAL AUTHORITY INTERLOCAL AGREEMENT WITH OAKLAND COUNTY TO REIMBURSE ELECTION EXPENSES The proposed resolution would authorize an Interlocal Agreement with the Oakl and County Zoological Authority to fully reimburse Oakland County for all election costs incurred in connection with the zoo millage proposition on the August 5, 2008 primary ballot. Zack moved approval of the attached suggested Fiscal Note. Supported by Coulter. Motion carried on a roll call vote with Douglas voting no and Rogers, Potter and Woodward absent. 20. MR #08122 – BOARD OF COMMISSIONERS – OAKLAND COUNTY COURT APPOINTED ATTORNEYS’ ANNUAL SALARY INCREASE The proposed resolution would authori ze an annual general salary increase for Oakland County Circuit Court and Family Court appointed attorneys that would match the general salary increase of Oakland County employees, effective with the adoption of this resolution. In response to committee members’ questions, Mr. Oeffner explained that there has not been a problem maintaining the number of attorneys on the appointment list but that the number of experienced attorneys is dropping. The 1% increase approved for 2008 was spread amo ng several fees on the schedule as determined by a committee comprised of members of the Oakland County Bar Association Criminal Law Committee (made up of 5 judges and 5 attorneys). This decision was unanimous and the bench concurred. Two events that impacted the most attorneys were chosen and the related fees were increased by 1% and rounded to the nearest dollar. Greimel moved to report recommended amendments to the proposed resolution as follows: “NOW THERFORE BE IT RESOLVED that the FY 2009 and FY 2010 general salary fee increases for Oakland County Circuit Court and Family Court appointed attorneys match the FY 2009 and FY 2010 general salary increases of Oakland County employees, effective as of the adoption of this resolution.” the title of the resolution to read, “BOARD OF COMMISSIONERS – OAKLAND COUNTY COURT APPOINTED ATTORNEYS’ ANNUAL SALARY FEE INCREASE” Supported by Coulter. Greimel moved to recommend a secondary amendment to the proposed amendment to the NOW THEREFORE BE IT RESOLVED as follows: FINANCE COMMITTEE Page 9 July 23, 2008 “NOW THERFORE BE IT RESOLVED that the FY 2009 and FY 2010 general salary fee increases for Oakland County Circuit Court and Family Probate Court appointed attorneys match the FY 2009 and FY 2010 general salary increases of Oakland County employees in FY 2009, in FY 2010 and in all future fiscal years, so long as counties in the State of Michigan are responsible for paying court-appointed attorneys, effective as of the adoption of this resolution.” Supported by Coulter. Roll call on the secondary amendment : Ayes: Greimel, Zack, Douglas, Coulter Nays: Crawford, Middleton, Long, Kowall Absent: Rogers, Potter, Woodward Motion failed. Crawford moved a secondary amendment to the NOW THEREFORE BE IT RESOLVED to strike the word “Family” and insert “Probate.” Supported by Coulter. Motion carried on a voice vote. Roll call on the reported as amended: Ayes: Zack, Douglas, Crawford, Coulter, Greimel, Kowall Nays: Middleton, Long Absent: Rogers, Potter, Woodward Motion carried. Mr. Soave indicated that the Fiscal Note includes a 1% increase for FY 2009 that would carry over to FY 2010 and a 2% increase for FY 2010, resulting in a cumulative 3% increase for FY 2010. Crawford moved approval of the attached suggested Fiscal Note. Supported by Douglas. Roll call on the Fiscal Note. Ayes: Douglas, Crawford, Coulter, Greimel, Zack, Kowall Nays: Middleton, Long Absent: Rogers, Potter, Woodward Motion carried. 21. FINANCE COMMITTEE – FY 2009 / FY 2010 BUDGET HEARING SCHEDULE A final FY 2009 / FY 2010 Budget Hea ring Schedule for the various elected officials and departments was provided to the committee. Hearings are scheduled to place in 15 minute increments on August 14 and August 21, beginning on both days at 10:30 a.m. COMMUNICATIONS A. Circuit Court / Friend of the Court – FY 2009 Cooperative Reimbursement Program (CRP) Grant FINANCE COMMITTEE Page 10 July 23, 2008 Application B. Prosecuting Attorney – FY 2009 Cooperative Reimbursement Program (CRP) Grant Application Middleton moved to receive and file the communications. Supported by Greimel. Motion carried on a voice vote. OTHER BUSINESS / ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 2:40 p.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.