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HomeMy WebLinkAboutMinutes - 2008.08.11 - 36282CHRISTINE LONG Chairperson MICHAEL GINGELL Vice Chairperson MATTIE MCKINNEY HATCHETT Minority Vice Chairperson August 11, 2008 Chairperson Long called the meeting of the General Government Committee to order at 9:33 a.m. in Committee Room A, Commissioners’ Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Christine Long, Michael Gingell, Mattie McKinney Hatchett, Hugh D. Crawford, Eileen Kowall, Jeff Potter, David Potts, Vincent Gregory, Jim Nash, Tim Greimel COMMITTEE MEMBERS ABSENT WITH NOTICE: Bradford Jacobsen and George Suarez OTHERS PRESENT CORPORATION COUNSEL Jody Hall, Assistant Corporation Counsel FISCAL SERVICES Monica Tinsley, Financial Analyst INFORMATION TECHNOLOGY Ed Poisson, Director Lisa Oppmann, Supervisor, Internet Services PARKS AND RECREATION Dan Stencil, Executive Officer OAKLAND LIVINGSTON HUMAN SERVICES AGENCY Ron Borngesser, CEO BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Harvey Wedell, Senior Analyst Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE PUBLIC COMMENT None. APPROVAL OF THE PREVIOUS MINUTES Crawford moved approval of the previous minutes of July 21, 2008, as printed. Supported by Gingell. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858-0100 FAX (248) 858 -1572 GENERAL GOVERNMENT COMMITTEE Hugh D. Crawford Eileen Kowall Jeff Potter Bradford Jacobsen David Potts Vincent Gregory George Suarez Jim Nash Tim Greimel GENERAL GOVERNMENT COMMITTEE Page 2 August 11, 2008 AGENDA ITEMS 1 OAKLAND COUNTY PARKS AND RECREATION COMMISSION/DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF PURCHASE AGREEMENT – PARCEL NO. 13-13-152-004 (PART), VACANT ALLIANCE DRIVE FOR EXPANSION OF WATERFORD OAKS COUNTY PARK The Parks and Recreation Commission and the Department of Facilities Management, with the assistance of Corporation Counsel, have negotiated the terms and conditions of a Purchase Agreement with Mr. and Mrs. Homer Tolliver for the purchase of 6.14 acres of vacant land located at the eastern end of Alliance Drive and just north of the Water ford Oaks County Park, in Waterford, Michigan. Pursuant to this agreement the County of Oakland shall pay Mr. and Mrs. Tolliver $270,000 for the purchase of this property. The resolution approves and accepts the terms and conditions of this purchase agre ement between the County of Oakland and Homer and Cynthia Tolliver via a cash sale purchase. The property will be used to enhance and expand the Waterford Oaks County Park. Crawford moved approval of the attached suggested resolution. Supported by Kowall. Motion carried unanimously on a roll call vote with Jacobsen and Suarez absent. 2. OAKLAND COUNTY PARKS AND RECREATION COMMISSION/DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF PURCHASE AGREEMENT – PARCEL NO. 13-13-152-006, VACANT ALLIANCE DRIVE FOR EXPANSION OF WATERFORD OAKS COUNTY PARK The Parks and Recreation Commission and the Department of Facilities Management, with the assistance of Corporation Counsel, have negotiated the terms and conditions of a Purchase Agreement with Mr. and Mrs. Homer Tolliver for the purchase of 16.11 acres of vacant land located at the east end of Alliance Drive and just north of the Waterford Oaks County Park, in Waterford, Michigan. Pursuant to this agreement the County of Oakland shall pay Mr. and Mrs. Tolliver $950,000 for the purchase of this property. The resolution approves and accepts the terms and conditions of this purchase agreement between the County of Oakland and Homer and Cynthia Tolliver via a cash sale purchase. The property will be used to enhance and expand the Waterford Oaks County Park. Kowall moved approval of the attached suggested resolution. Supported by Gregory. Motion carried unanimously on a roll call vote with Jacobsen and Suarez absent. GENERAL GOVERNMENT COMMITTEE Page 3 August 11, 2008 3. INFORMATION TECHNOLOGY 2007/2008 MASTER PLAN QUARTERLY STATUS EXECUTIVE SUMMARY The third quarter of the 2007/2008 Master Plan shows that 83% of Information Technology’s labor force was spent supporting and maintaining the County’s current systems, which includes customer support, maintenance, planned maintenance and upgrades, team management and non-project time. The remaining 17% of IT’s labor force was spent implementing systems requested by various County Divisions through the IT Leadership Group Process. The 2007/2008 Master Plan planned for 79% fixed labor and 21% discretionary. There are a total of 259 Enhancement and New Development projects on the 2007/2008 Master Plan across the eight Leadership Groups. Of these projects, 107 are completed, 133 are in process and 19 are not started. As of June 27, 2008, 105,756 hours of IT labor have been expended on project-based work. Crawford moved to receive and file the 2007/2008 Master Plan Quarterly Status Executive Summary. Supported by Nash. Motion carried on a voice vote. 4. DEPARTMENT OF INFORMATION TECHNOLOGY – THIRD QUARTER 2008 DEVELOPMENT APPROPRIATION TRANSFER The Department of Information Technology has determined the Third Quarter 2008 development charges to be $1,630,573.35 and the imaging development charge to be $10,290.12 for the General Fund/General Purpose County departments. Direct charges to Special Revenue and Proprietary Fund departments are $749,648.02, non -governmental imaging development are $4,648.80 and non-county agencies are $3,885.00 for the Third Quarter of 2008. The resolution approves the Third Quarter appropriation transfer as specified on the attached schedule. Kowall moved approval of the attached suggested resolution. Supported by Hatchett. Motion carried unanimously on a roll call vote with Jacobsen and Suarez absent. COMMUNICATIONS A. CLEMIS Funds – Financial Statements and Schedules for the Nine Months Ended June 30, 2008 B. Thank You Letter from Robert Dillaber, Member, OCCMHA Kowall moved to receive and file the Communications. Su pported by Hatchett. Motion carried on a voice vote. GENERAL GOVERNMENT COMMITTEE Page 4 August 11, 2008 OTHER BUSINESS/ADJOURNMENT Mr. Stencil reminded the commissioners that this Wednesday, August 13 th, the Parks Tour is scheduled. The Parks and Recreation Commission will have transportation availa ble at 10:00 a.m., and they will bring them back at about 2:30 p.m. The bus will tour Orion Oaks and Addison Oaks County Parks. There being no other business to come before the committee, the meeting was adjourned at 10:05 a.m. ________________________ _______________________________ Pamela L. Worthington Lawrence Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.