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HomeMy WebLinkAboutMinutes - 2008.08.13 - 36285 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PERSONNEL COMMITTEE August 13, 2008 The meeting was called to order by Chairperson Middleton at 9:35 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PERSONNEL COMMITTEE MEMBERS PRESENT: Tom Middleton, Sue Ann Douglas, Mike Rogers, John A. Scott, Robert Gosselin, Eric Coleman, Mattie Hatchett, and Karen Spector PERSONNEL COMMITTEE MEMBERS ABSENT WITH NOTICE: Bradford Jacobsen, George Suarez, and Helaine Zack OTHERS PRESENT: Human Resources Nancy Scarlet, Director Cathy Shallal, Manager Jennifer Mason, Manager Lori Motyka, Supervisor Heather Mason, Analyst Brenthy Johnston, Analyst Jordie Kramer, Analyst Circuit Court Kevin Oeffner, Administrator John Cooperrider, Business Administrator Family Division Pamela L. Davis, Manager Court Services 52-3 District Court Lynda Hammerstein, Court Administrator Facilities Management Dave Ross, Director Equalization Dave Hieber, Manager Board of Commissioners Commissioner Potter, District #8 Larry Doyle, Administrative Director Sheryl Mitchell, Senior Analyst Nancy Wenzel, Committee Coordinator Tom Middleton Chairperson Brad Jacobsen Majority Vice-Chair George Suarez Minority Vice-Chair Sue Ann Douglas Mike Rogers John A. Scott Robert Gosselin Eric Coleman Helaine Zack Mattie Hatchett Karen Spector Chairperson Middleton requested the Committee observe a moment of silence in honor of Commissioner Suarez who passed away last night and Commissioner Zack whose mother also passed away. Personnel Committee Page 2 August 13, 2008 PLEDGE OF ALLEGIANCE Chairperson Middleton led the Committee in the recitation of the Pledge of Allegiance. APPROVAL OF MINUTES OF JULY 23, 2008 Scott moved to approve the minutes of July 23, 2008 as printed. Supported by Douglas. Motion carried on a voice. PUBLIC COMMENT None MR #08160 CIRCUIT COURT/CIVIL/CRIMINAL AND FAMILY 2008 ADULT AND JUVENILE DRUG COURT REORGANIZATION The Circuit Court has reviewed their current business practices and identified several changes that could increase efficiency and lower operational costs without im pacting the services currently provided to the clients of the Adult and Juvenile Drug Court programs. It is proposed to combine the Adult and Juvenile Drug Program Courts by combining the duties of both the Adult and Juvenile Drug Court Community Service Coordinators into one position by upwardly reclassifying a Community Service Coordinator position to a Youth & Family Casework Supervisor position and to create a SR full -time eligible Technical Assistant position in the Family Court Services unit. To offset the cost it is proposed to delete a SR PTNE Technical Aide position in the Circuit Court Family division and one SR FTE Community Service Coordinator position in the Circuit Court Civil/Criminal division. Coleman moved the Personnel Committee Report to the Board with the recommendation MR #08160 be adopted. Supported by Rogers. Motion carried unanimously on a roll call vote with Jacobsen, Suarez, Zack and Hatchett absent. FACILITIES MANAGEMENT – REQUEST FOR MERIT RULE 18 EXCEPTION UNDER SECTION 18.6.1 Due to the retirement of Richard Johnston, Division Manager, Robert Larkin will be promoted to the position of Manager – Facilities Maintenance & Operations. Brenda Larkin (wife of Robert) is currently the Secretary for the Manager; this will create a situation of an employee being a relative of the Division Manager. Merit Rule 18 prohibits the continued employment of employees who are relatives of the Division Head or Supervisor. Merit Rule 18.6.1. allows for the Personnel Committee to approve an exception to this rule. FM&O Administration has chosen to reassign Mrs. Larkin to under fill a Central Employee Records Coordinator position as an Employee Records Specialist effective August 16th, reporting directly to Gina Bohn, Supervisor – FM&O Administrative Services. Coleman moved approval of the Request for Merit Rule 18 Exception under Section 18.6.1. Supported by Spector. Personnel Committee Page 3 August 13, 2008 FACILITIES MANAGEMENT – REQUEST FOR MERIT RULE 18 EXCEPTION UNDER SECTION 18.6.1 (Continued) Douglas moved a secondary amendment to the proposed amendment by adding:” If personnel issues arise due to the approval of this exception this request will be brought back before the Personnel Committee for re-evaluation.” Secondary amendment supported by Gosselin. Roll call on secondary amendment: Middleton, Douglas, Scott, Gosselin – yes Rogers, Coleman, Hatchett, Spector – no Jacobsen, Suarez and Zack – absent Secondary amendment failed. Gosselin moved a secondary amendment to the proposed amendment by adding: “This exception will be in effect for a period of six months.” Secondary amendment supported by Scott. Secondary amendment carried unanimously on a roll call vote with Jacobsen, Suarez and Zack absent. Main motion as amended carried unanimously on a roll call vote with Jacobsen, Suarez and Zack absent. SALARY & BENEFIT RECOMMENDATION PACKAGE FOR FY 2009 This package includes the County Executive’s recommendations to the Personnel Committee regarding salary recommendations for the fiscal year 2009 Budget. Hatchett moved the Personnel Committee Report to the Board with the recommendation the recommended Salary & Benefit package as attached for FY 2009 inserting 1% in Item 3, involving the six County wide elected officials, be approved. Supported by Coleman. Scott moved to amend Item 4 as follows: Increase Freeze the current 2008 salary of the County Commissioners by the percentage increase consistent with the general salary increase provided to non-represented employees for fiscal year 2009. This increase will become Effective January 1, 2009. Increase Freeze the County Commissioners 200910 salary rate by the percentage increase consistent with the general salary increase provided to non-represented employees at the 2008 salary rate for fiscal year 2010. This increase will become effective January 1, 2010. Supported by Gosselin. Coleman moved a secondary amendment to the proposed amendment by inserting 0% in Item 3, involving the six County wide elected officials. Supported by Hatchett Secondary amendment carried on a roll call vote: Middleton, Douglas, Scott, Gosselin, Coleman, Hatchett and Spector – yes. Rogers – no Jacobsen, Suarez and Zack – absent. Personnel Committee Page 4 August 13, 2008 SALARY & BENEFIT RECOMMENDATION PACKAGE FOR FY 2009 (Continued) Motion to amend by Scott carried on a roll call vote: Douglas, Scott, Gosselin, Coleman, Hatchett and Spector – yes. Middleton and Rogers – no. Jacobsen, Suarez and Zack – absent. Main motion as amended carried on a roll call vote: Douglas, Rogers, Gosselin, Coleman, Hatchett and Spector – yes Middleton – no Jacobsen, Suarez and Zack - absent COMMUNICATIONS Coleman moved to Receive & File Communication Items A – C. A. Position Change Summary Report B. Personnel Appeal Board C. Human Resources Department Wins Two NACo Awards memo Supported by Douglas. Motion carried on a voice vote. The meeting recessed at 11:00 a.m. The meeting resumed at 11:10 a.m. OTHER BUSINESS PERSONNEL COMMITTEE BUDGET HEARINGS DIVISION II – CLARKSTON/ADMINISTRATION Change the creation of one (1) FTNE (2,000/hrs.yr.) District Court Clerk I position to the Probation Unit (3020305) Change the deletion of position 3020301-07232 to position number 3020305-10213 and correct the dollar amounts. Coleman moved to place these items on the list. CIRCUIT COURT/FAMILY/FRIEND OF THE COURT Friend of the Court FOC Referee (SR) - Pos. #3010404-00758 Domestic Support Specialist (SR) - Pos #3010404-01503 FOC Case Assistant (SR) - Pos #3010404-02547 FOC Family Counselor (SR) - Pos #3010404-03320 Total Cost savings percentages to be corrected. Coleman moved to place these items on the list. Personnel Committee Page 5 August 13, 2008 Chairperson Middleton declared the Personnel Committee meeting adjourned at 11:43 a.m. due to the lack of a quorum. PERSONNEL COMMITTEE BUDGET HEARINGS Budget hearings continued at 12:35 p.m. PROBATE COURT GF/GP Senior Court Reporter - Pos #3040101-01274 Discrepancy in dollar amounts between Summary and Budget – to be treated as a clerical error and brought back to Committee. FACILITIES MANAGEMENT Chief FM & O - Pos #1040719-02297 Groundskeeper Crew Chief - Pos #1040725-02214 Discrepancy in dollar amounts between Summary and Budget Coleman moved to place these items on the list. PUBLIC SERVICES MSU Extension GF/GP Technical Assistant – Pos #1070501-03177 Discrepancy in dollar amounts between Summary and Budget Coleman moved to place this item on the list The Budget Hearings were adjourned at 1:30 p.m. __________________________________________ Nancy Wenzel, Committee Coordinator _________________________________________ Lawrence M. Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.