HomeMy WebLinkAboutMinutes - 2008.08.14 - 36286MIKE ROGERS Chairperson EILEEN KOWALL Vice Chairperson HELAINE ZACK Minority Vice Chairperson August 14, 2008 Chairperson Rogers called the meeting of the Finance Committee to order at 9:03 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Mike Rogers, Eileen Kowall, Sue Ann Douglas , Hugh Crawford, Tom Middleton, Christine Long, David Coulter, Tim Greimel, David Woodward COMMITTEE MEMBERS ABSENT Jeff Potter, Helaine Zack OTHERS PRESENT CIRCUIT COURT Kevin Oeffner, Administrator John Cooperrider, Business Administrator Pamela Davis, Manager COMMUNITY CORRECTIONS Barb Hankey, Manager Eric Schmidt, Supervisor CORPORATION COUNSEL Judy Cunningham, Corporation Counsel DRAIN COMMISSIONER Phil Sanzica, Chief Engineer EXECUTIVE OFFICE Jerry Poisson, Deputy Executive Robert Daddow, Dep uty Executive Dennis Toffolo, Deputy Executive FACILITIES MANAGEMENT Dave Ross, Director Bob Larkin FISCAL SERVICES Nancy Fournier, Chief LaVerne Smith, Supervisor Linda Pearson, Analyst Leo Lease, Analyst Prentiss Malone, Analyst Nancy Falardeau, Analyst Robert Riegal, Analyst FRIEND OF THE COURT Suzanne Hollyer, Friend of the Court HUMAN RESOURCES Nancy Scarlet, Director Cathy Shallal, Manager MANAGEMENT & BUDGET Laurie Van Pelt, Director PROBATE COURT Rebecca Schnelz, Administrator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Sue Ann Douglas Hugh D. Crawford Tom Middleton Christine Long Jeff Potter David Coulter David Woodward Tim Greimel FINANCE COMMITTEE Page 2 August 14, 2008 OTHERS PRESENT CONTINUED SHERIFF Michael McCabe, Undersheriff Dale Cunningham, Business Manager BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Harvey Wedell, BOC Sr. Analyst Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Crawford moved approval of the minutes of July 24, 2008 , as printed. Supported by Middleton. Motion carried on a voice vote. PUBLIC COMMENT None. 5. FY 2008 C ONTINGENCY REPORT The current FY 2008 Contingency Fund balance of $247,073 will be reduced by $852 to $246,221 with adoption of item #6. Kowall moved to receive and file the Contingency Report dated August 7 , 2008. Supported by Long. Motion carried on a voice vote. REGULAR AGENDA 6. MR #08158 - SHERIFF’S DEPARTMENT – NARCOTICS ENFORCEMENT TEAM (NET) INTERLOCAL AGREEMENT WITH THE VILLAGE OF BEVERLY HILLS The Sheriff is requesting authorization to enter into an interlocal agreement with the Village of Beverly Hills, who has requested to join the County’s Narcotics Enforcement Team (NET). One unmarked vehicle with radio and prep will be added to the County Fleet. Capital acquisition costs of $17,000 for a used car, parts, preparation and labor are ava ilable from the $18,195 balance in the Sheriff’s Law Enforcement Enhancement account. Operating costs for the remainder of FY 2008 of $852 are available in Contingency. The budget will be amended to include annual operating costs of $10,218 for FY 2009 an d FY 2010 per the attached Fiscal Note. Coulter moved approval of the attached suggested Fiscal Note. Supported by Middleton. Motion carried on a roll call vote with Zack and Potter absent. 7. MR #08XXX – DEPARTMENT OF MANAGEMENT AND BUDGET – PURCHASING DIVISION – INMATE BILLING AND COLLECTIONS – AUTHORIZATION FOR SETTLEMENT AUTHORITY FOR PRIVATE VENDOR The resolution authorizes the County Executive to negotiate and execute a Professional Services Contract with RDK Collection Services, Inc. (RDK) to assume full responsibility for day -to-day operations, compliance with state and federal statutory and regulatory codes, contracts, insurances, employment, collection activities, training and retention of all staff necessary to perform all Inmate Billing a nd Collection services for a term of up to three years. This action is being recommended in response to MR #07276 which authorized the County Executive to evaluate alternate cost -effective methods of delivering County FINANCE COMMITTEE Page 3 August 14, 2008 Services. Pre-Contract and Post Cont ract Accounts will be handled as outlined in the resolution. Ms. Van Pelt explained that this first part of the effort to privatize reimbursement is considered a test piece. The Sheriff’s office has worked closely with Management and Budget in preparing the Request for Proposal and reviewing the responses. The contract will start with one year to determine whether this effort is economically feasible and if the vendor can collect more on a percentage basis on these accounts. Greimel moved approval of the attached suggested Resolution. Supported by Douglas. Motion carried on a roll call vote with Zack and Potter absent. 8. MR #08156 – DRAIN COMMISSIONER – GEORGE W. KUHN DRAINAGE DISTRICT DRAIN BONDS – FULL FAITH AND CREDIT RESOLUTION The Drain Commissioner is requesting authorization to pledge the County’s full faith and credit for payment of principal and interest on the George W. Kuhn Drainage District Bonds, Series 2008H in an amount not to exceed $9,100,000 to construct the George W. Kuhn Drai n, Flushing System Rehabilitation – Contract 6B. The bonds shall bear an interest rate not to exceed 8% per annum and will be sold in a private negotiated sale to the Michigan Municipal Bond Authority as part of its Michigan Water Pollution Control Revolv ing Loan Program at 2.500% interest in September 2008. Costs will be apportioned to benefiting Public Corporations who will then pay for those bonds through a Special Assessment Roll for the George W. Kuhn Drain. The State of Michigan and Oakland County will pay their cost up front to opt out of the bond sale and avoid annual bond interest payments. Funding is available in the Non -Departmental Current Drain Assessment account to cover the County’s cost. Douglas moved approval of the attached suggested F iscal Note. Supported by Greimel. Motion carried on a roll call vote with Zack and Potter absent. 9. CIRCUIT COURT / FRIEND OF THE COURT – 2008 ACCESS AND VISITATION GRANT AMENDMENT ACCEPTANCE The Circuit Court/Friend of the Court is requesting auth orization to accep t a $15,242 Federal Access and Visitation Grant amendment from the Michigan State Court Administrative Office. This amendment is in addition to the previously awarded amount of $24,000 and is an increase of 63.5%, requiring Board acceptance of the amendment. Ms. Hollyer noted that these additional funds are dollars not spent by other counties and are being passed through by the State. Greimel moved approval of the attached suggested Fiscal Note. Supported by Middleton. Motion carried on a roll call vote with Zack and Potter absent. 10. CIRCUIT COURT/FAMILY DIVISION 2008 JUVENILE DRUG COURT – JUVENILE JUSTICE AND DELINQUENCY PREVENTION ACT – GRANT ACCEPTANCE The Circuit Court Family Division has received a grant from the Mich igan Family Independence Agency Bureau of Juvenile Justice of $125,000 for the period March 1, 2008 through February 8, 2009. The total program cost of $250,000 includes the $125,000 grant, $62,500 in Child Care State funds and 462,500 in Child Care County matc h funds. The program funds contractual substance abuse and mental health treatment and consultation services and expenses. Anticipated administrative costs of $1,280 are not recoverable under the grant. The program budget will include a carry over of pr eviously awarded funding of $27,794. The budget for 2009 and 2010 will be reduced by 50% to $62,500 to reflect a decline in future years funding. Budget amendments will be made as outlined in the Fiscal Note. FINANCE COMMITTEE Page 4 August 14, 2008 Greimel moved approval of the attached sugges ted Fiscal Note. Supported by Middleton. Motion carried on a roll call vote with Zack and Potter absent. 11. MR #08159 – CIRCUIT COURT AND PROBATE COURT – FISCAL YEAR 2008 CIRCUIT AND PROBATE COURT’S REPLACEMENT OF COURT REPORTERS WITH AUDIO DIGITAL COURT RECORDING SYSTEMS The Circuit and Probate Courts are requesting authorization to delete four Court Reporter positions effective January 1, 2009 and replace them with four Digital Court Reporting systems. Four Court Reports will be eliminated in Circuit Court and one will be deleted from Probate Court. Estimated installation and equipment cost is $200,000. The estimated FY 2009 maintenance contract cost of $12,000 will be determined at the time of contract acceptance. Maintenance and future replac ement costs will be billed through the Equipment Fund to the Courts as detailed in the Fiscal Note. Resulting savings and budget amendments from this effort are also outlined detailed within the Fiscal Note. Long moved approval of the attached suggested Fiscal Note. Supported by Coulter. Motion carried on a roll call vote with Zack and Potter absent. 12. MR #08160 – CIRCUIT COURT/CIVIL/CRIMINAL AND FAMILY 2008 ADULT AND JUVENILE DRUG COURT REORGANIZATION Circuit Court is requesting authorization to reorganize the Juvenile and Adult Drug Court personnel to combine responsibilities and operations into one Drug Court. One Special Revenue (SR) Community Service Coordinator position and one part -time 1,000 hour Technical Aide position will be deleted; o ne SR Community Services Coordinator position will be upwardly reclassified to a SR Youth and Family Casework Supervisor and one full -time eligible Technical Assistant will be created. These actions will result in a savings of 447,734. This reorganizat ion is dependent upon State Court Administrative Office (SCAO) approval, FY 2009 SCAO Drug Court grants awards and FY 2009 Child Care Fund approval. Budget amendments and savings will be recognized at the time of grant acceptance and reorganization approv al from the SCAO. Kowall moved approval of the attached suggested Fiscal Note. Supported by Douglas. Motion carried on a roll call vote with Zack and Potter absent. 13. MR #08157 – DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS – DEVELOPMENT OF AN OBJECTIVE PRETRIAL ASSESSMENT TOOL Community Corrections is requesting that $75,000 be allocated from the Capital Cooperatives and Initiatives Revolving Fund (CCIRF) to contract with a qualified vendor to develop an objective pretrial assessment tool to be used by Pretrial Services and the district courts in determining whether defendants within the jail may be safely released into the community, freeing up jail beds for more dangerous offenders. This initiative has received unanimously support from t he District Court Judges’ Association. Development of this tool may also include recommendations regarding the streamlining of case processing. Ms. Hankey explained that Oakland County’s Pretrial Services is probably one of the few in the nation that do not have such as assessment tool available for their use. This effort will provide empirical data to assist in determining the safe release of misdemeanants and felons into the community. Crawford moved approval of the attached suggested Fiscal Note. Su pported by Coulter. FINANCE COMMITTEE Page 5 August 14, 2008 Motion carried on a roll call vote with Zack and Potter absent. 14. PAYMENT OF MAC DUES Miscellaneous Resolution #04298 requires that the Finance Committee evaluate the annual payment of dues to the Michigan Association of Countie s prior to release of funds. Dues for the July 1, 2008 through June 30, 2009 membership year are $72,811.73. Crawford moved approval of the attached suggested Fiscal Report. Supported by Coulter. Douglas moved to postpone until the next meeting. Suppo rted by Long. Roll Call Ayes: Douglas, Long Nays: Kowall, Crawford, Middleton, Coulter, Woodward, Greimel, Rogers Absent: Zack, Potter Motion to postpone failed. Roll Call on the main motion Ayes: Kowall, Crawford, Middleton, Coulter, Woodward, Greimel, Rogers Nays: Douglas, Long Absent: Zack, Potter Main motion carried. COMMUNICATIONS A. Department of Management and Budget / Purchasing Division – Contract Exception Report for the Month of July, 2008 B. Sheriff’s Office – 2009 Off Road Vehicle Safety (ORV) Safety Education Program R eimbursement Grant Application C. Department of Information Technology – Technical Surcharge on Oakland County Residents’ Telephone Bills to Maintain 9 -1-1 Equipment and Services D. Department of Information Technology – CLEMIS Funds – Financial Statements and Schedules for the Nine Months Ended June 30, 2008 E. Notice of Public Hearing Re: Request for an Expansion of an Industrial Facilities Exemption Certificate for FEV, Inc. for Facility Located at 4130 Luella Lane, Auburn Hills, Michigan 48326 F. Notice of Public Hearing Re: Application for Exemption of New Personal Property for General Motors at 220 Columbia, Pontiac, Michigan Kowall moved to receive and file the communications. Supported by Crawford. Motion carried on a voice vote. THE COMMITTEE RECESSED UNTIL 10:30 A.M. AT WHICH TIME BUDGET HEARINGS WERE SCHEDULED TO BEGIN. FINANCE COMMITTEE Page 6 August 14, 2008 BUDGET HEARINGS The following departments gave brief presentations on their FY 2008 – FY 2010 budget tasks and responded to questions regarding the Coun ty Executives Recommended Budget for FY 2009 and FY 2010 and related programs: Drain Commissioner, Board of Commissioners/Library Board, Human Resources, Management and Budget, County Executive, Facilities Management and Public Services. Commissioner Douglas indicated that she has requested from Purchasing information on county contracts by department and asked that a review of these contracts be placed on a future Finance Committee agenda. OTHER BUSINESS / ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 11:55 a.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.