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Home My WebLink AboutMinutes - 2008.08.27 - 36291 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PERSONNEL COMMITTEE August 27, 2008 The meeting was called to order by Chairperson Middleton at 9:35 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PERSONNEL COMMITTEE MEMBERS PRESENT: Tom Middleton, Bradford Jacobsen, Sue Ann Douglas, John A. Scott, Robert Gosselin, Helaine Zack, Mattie Hatchett and Karen Spector PERSONNEL COMMITTEE MEMBERS ABSENT WITH NOTICE: Mike Rogers and Eric Coleman OTHERS PRESENT: Human Resources Nancy Scarlet, Director Cathy Shallal, Manager Jennifer Mason, Manager Lori Motyka, Supervisor Heather Mason, Analyst Brenthy Johnston, Analyst Jordie Kramer, Analyst David VandeGrift, Analyst Chaunda Nash, Analyst Connie Srogi, Analyst County Executive Gerald Poisson, Deputy County Executive Dennis Toffolo, Deputy County Executive Economic Development Doug Smith, Director Mary Langhauser, Supervisor PEDS Clerk/Register of Deeds Jim VanLeuven, Deputy Clerk/Register Management & Budget Laurie VanPelt, Director Nancy Fournier, Chief Others Douglas Edgar, Sheriff Deputy Board of Commissioners Commissioner Woodward, District #18 Larry Doyle, Administrative Director Sheryl Mitchell, Senior Analyst Nancy Wenzel, Committee Coordinator Tom Middleton Chairperson Brad Jacobsen Majority Vice-Chair George Suarez Minority Vice-Chair Sue Ann Douglas Mike Rogers John A. Scott Robert Gosselin Eric Coleman Helaine Zack Mattie Hatchett Karen Spector Personnel Committee Page 2 August 27, 2008 PLEDGE OF ALLEGIANCE Chairperson Middleton led the Committee in the recitation of the Pledge of Allegiance. APPROVAL OF MINUTES OF AUGUST 13, 2008 Gosselin moved to approve the minutes of August 13, 2008 as printed. Supported by Zack. Motion carried on a voice. PUBLIC COMMENT Mr. Edgar, an Oakland County Deputy described his experience with Aetna Insuranc e regarding the Short Term Disability coverage they provide for County employees. Commissioners Douglas and Hatchett requested the Human Resources Department provide information regarding the Short Term Disability coverage program, i.e. how many people are receiving short term disability, how many have been removed, the reason for removal, investigative reports, etc. at the September 24th meeting. MR #08126 BOARD OF COMMISSIONERS – TRANSIT COMMUTER BENEFIT PROGRAM FOR OAKLAND COUNTY EMPLOYEES Federal law allows private and public agencies to implement a Transit Commuter Benefit Program so that workers receive up to $115 a month in employer-paid tax-free transit costs, or take up to $115 a month in tax-sheltered payroll deductions in transit costs. Transit benefits are defined as passes, vouchers, or similar fare media provided to employees to cover their transit or qualified vanpool commuting costs. This resolution requests the County Executive, through the Human Resources Department, implement a voluntary Transit Commuter Benefit Program for all county employees and enroll in the SMART TransitChek Program. Zack moved the Personnel Committee Report to the Board with the recommendation MR #08126 be adopted. Supported by Spector. Douglas moved to amend the resolution as follows: Change the title to read: Board of Commissioners – Pilot Transit Commuter Benefit Program for Oakland County Employees The NOW THEREFORE paragraph be amended to read: NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the County Executive through the Human Resources Department to implement a voluntary Pilot Transit Commuter Benefit Program for all county employees. The second BE IT FURTHER RESOLVED paragraph to read: that the Oakland County Board of Commissioners are updated on the status of Oakland County’s enrollment within 30 days of adoption of this resolution and for one year after implementation. If interest is not demonstrated in that period the program will be dissolved. Supported by Gosselin. Motion to amend carried on a roll call vote: Middleton, Douglas, Gosselin, Zack, Hatchett and Spector – yes Jacobsen and Scott – no Rogers and Coleman – absent Personnel Committee Page 3 August 27, 2008 MR #08126 BOARD OF COMMISSIONERS – TRANSIT COMMUTER BENEFIT PROGRAM FOR OAKLAND COUNTY EMPLOYEES (Continued) Main motion as amended carried on a roll call vote: Douglas, Gosselin, Zack, Hatchett and Spector - yes Middleton, Jacobsen and Scott - no Rogers and Coleman – absent MR #08169 ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS/PLANNING AND ECONOMIC DEVELOPMENT SERVICES – CREATION OF ONE (1) SR-FUNDED LOAN COORDINATOR POSITION The Financial Services Unit of the Oakland County Business Finance Corporation administers the Oakland County Economic Development Corporation issuing Industrial Revenue and 501(c)(3) bonds. The Business Finance Corporation acts as an agent to analyze, package and submit loan requests under the SBA 504 program. To continue to provide expedient service to local businesses the department is requesting the creation of one (1) Loan Coordinator position in the Financial Services Unit to be fully funded through the Business Finance Corporation. Continuation of the position is contingent upon continuation of OCBFC funding. Scott moved the Personnel Committee Report to the Board with the recommendation MR #08169 be adopted. Supported by Jacobsen. Motion carried unanimously on a roll call vote with Rogers and Coleman absent. HUMAN RESOURCES DEPARTMENT – CREATION OF COLLEGE INTERN JOB CLASSIFICATION AND POSITIONS MR #84084 allocated funds to Human Resources for a paid Intern Program. Since that time the County’s paid Intern Program has provided cost effective assistance to departments and provided a source of recruitment for County vacancies while benefiting college students with professional mentoring experiences. The current program is funded by a GF/GP Human Resources line item of $199,800 with an additional $18,000 from the Circuit Court Mediation Fu nd for two court interns. Human Resources proposes to disburse these funds to departments to create college intern positions that departments where internships currently exist may fill. A total of 25 intern positions will be created in a College Intern classification at a flat hourly rate of $8.75. Jacobsen moved approval of the attached suggested resolution. Supported by Douglas. Motion carried unanimously on a roll call vote with Rogers and Coleman absent. . COMMUNICATIONS Scott moved to Receive & File Communication Items A & B. A. Position Change Summary Report B. Gretchen’s House 2nd Quarterly Report - 2008 Supported by Douglas. Motion carried on a voice vote. Personnel Committee Page 4 August 27, 2008 OTHER BUSINESS PERSONNEL COMMITTEE BUDGET HEARINGS COUNTY CLERK / REGISTER OF DEEDS The Clerk/Register of Deeds reported their Budget Task has been met. There are no deviations from the County Executive’s recommended budget. ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS Economic Development & Community Affairs reported their Budget Task has been met. Human Resources requested a deviation from the County Executive’s recommended budget as follows: Change the total GF/GP savings on the deletion of one (1) Mgr-Solid Waste Resource Mgmt position from $106,991 to $154,541. TREASURER The Treasurer reported their Budget Task has been met. There are no deviations from the County Executive’s recommended budget. SHERIFF DEPARTMENT The Sheriff reported their Budget Task has been met. Human Resources requested three deviations from the County Executive’s recommended budget (Items 10,12 & 13 as listed on the attached “List)”. The Sheriff requested seven deviations from the County Executive’s recommended budget (Items 9, 11, 14, 15, 16, 17 & 18 as listed on the attached “List”). BUDGET WRAP UP Human Resources presented a blue copy of the Personnel Committee “List” of Possible Amendments to the County Executive Recommended Budget and requested Item 5 be removed. Scott moved to forward the “List” as amended to the Finance Committee. Supported by Gosselin. Motion carried on a roll call vote: Middleton, Jacobsen, Douglas, Scott, Gosselin, Zack and Spector – yes Hatchett – no Rogers and Coleman - absent There being no further business to come before the Committee the meeting was adjourned at 11:35 a.m. ____________________________________________ Nancy Wenzel, Committee Coordinator _____________________________________________ Lawrence M. Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.