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HomeMy WebLinkAboutMinutes - 2008.09.09 - 36294 September 9, 2008 The meeting was called to order by Chairperson Douglas at 9:38 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Sue Ann Douglas, David Potts, Jim Nash, Bradford Jacobsen, Michael Gingell, Robert Gosselin, Marcia Gershenson, Dave Woodward, Tim Burns PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: COMMUNITY CORRECTIONS Dana O’Neal, Supervisor, Results DRAIN COMMISSIONER Steven Korth, Chief Engineer Karen Warren, Civil Engineer EXECUTIVE OFFICES Phil Bertolini, Deputy County Executive Karl Randall, Manager, Aviation FACILITIES ENGINEERING Paul Hunter, Manager FACILITIES MANAGEMENT Bob Larkin, Manager Mike Hughson, Property Mgmnt. Specialist Dick Johnston PLANNING & ECONOMIC DEVELOPMENT Mary Langhauser, Supervisor, Financial Svcs. BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Rich Poling, Attorney Harvey Wedell, Senior Analyst Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PUBLIC COMMENT None OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bradford Jacobsen Michael Gingell Robert Gosselin Marcia Gershenson Dave Woodward Tim Burns SUE ANN DOUGLAS Chairperson DAVID POTTS Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 September 9, 2008 APPROVAL OF THE MINUTES Gosselin moved approval of the minutes of August 26, 2008, as printed. Supported by Potts. Motion carried on a voice vote. AGENDA ITEMS 1. DRAIN COMMISSIONER – 2008 LAKE LEVEL ASSESSMENTS FOR OPERATION AND MAINTENANCE The Oakland County Drain Commissioner operates and maintains 35 lake level control devices/structures and seven lake augmentation pumps that regulate the legally es tablished water level of 53 lakes located within Oakland County. Section 30722(4) of Act No. 59 requires that the Drain Commissioner obtain approval from the Board of Commissioners prior to levying any lake level assessment in excess of $10,000 annually. For 2008, the Drain Commissioner proposes to assess 28 separate Lake Level Districts for the total amount of $450,755.88 for operation, maintenance and repair purposes, of which 20 of the proposed assessments are in excess of the said $10,000.00 limit. The resolution authorizes the Drain Commissioner to assess, levy and collect for 2008, the total amount of $450,755.88, including 20 assessments in excess of $10,000.00, for the purpose of operating and maintaining the level of various lakes located in Oakland County. Woodward moved approval of the attached suggested resolution. Supported by Gingell . Motion carried unanimously on a roll call vote with Jacobsen absent. 2. DRAIN COMMISSIONER – 2008 CHAPTER 4 DRAIN MAINTENANCE ASSESSMENT RESOLUTION In accordance with the provisions of Chapter 4 of Act No. 40 of the Public Acts of 1956, as amended, also known as the Michigan Drain Code, the Oakland County Drain Commissioner operates and maintains a number of open ditch or enclosed drains at various locat ions throughout Oakland County. Chapter 8 of the Michigan Drain Code permits the Drain Commissioner to levy assessments against the Drainage District of drains established in accordance with said Chapter 4, for operation, maintenance, clean out and repair purposes, provided such assessments do not exceed $1,250 per mile of drain per year, or fraction thereof. For the year 2008, the resolution authorizes the Drain Commissioner to assess, levy and collect the total amount of $109,424.48 for the purpose of operating, maintaining, cleaning out and repairing 34 drains located in Oakland County. Gingell moved approval of the attached suggested resolution. Supported by Nash. Motion carried unanimously on a roll call vote with Jacobsen absent. Planning & Building Committee Page 3 September 9, 2008 3. DRAIN COMMISSIONER – 2008 CHAPTER 18 DRAIN MAINTENANCE ASSESSMENT RESOLUTION In accordance with the provisions of Chapter 18 of Act No. 40 of the Public Acts of 1956, as amended, also known as the Michigan Drain Code, the Oakland County Drain Commissioner operates and maintains a number of open ditch and/or enclosed drains at various locations in Oakland and West Bloomfield Townships. Chapter 8 of the Michigan Drain Code permits the Drain Commissioner to levy assessments against Drainage District of Drains establi shed in accordance with said Chapter 18, for operation, maintenance, clean out and repair purposes, provided such assessments do not exceed $1,250 per mile of drain per year, or fraction thereof. The resolution authorizes the Drain Commissioner to assess, levy and collect for the year 2008 the total amount of $45,228.83 for the purpose of operating, maintaining, cleaning out and repairing 20 drains located in Oakland County. Gershenson moved approval of the attached suggested resolution. Supported by Pot ts. Motion carried unanimously on a roll call vote with Jacobsen absent. 4. THE OAKLAND COUNTY PARKS AND RECREATION COMMISSION AND THE DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST TO GRANT EASEMENT FOR UNDERGROUND ELECTRIC SERVICE TO THE DETROIT EDISON COMPANY – GLEN OAKS COUNTY PARK Detroit Edison is in the process of providing upgraded electrical service to the pump house facility at Glen Oaks County Park, and they are requesting that the County of Oakland grant a ten-foot wide easement for underground electric service. Oakland County Parks and Recreation Commission staff and Detroit Edison have agreed on a route for the underground electric service that will provide electricity to a new transformer at Glen Oaks County Park. The resolution authorizes and approves the granting of the easement for underground electric service and related appurtenances to Detroit Edison for $1.00. Gershenson moved approval of the attached suggested resolution. Supported by Gingell. Motion carried unanimously on a roll call vote with Jacobsen absent. 5. DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF LEASE AMENDMENT 1 WITH 2300 DIXIE HIGHWAY, LLC FOR USE OF PROPERTY AT 2300 DIXIE HIGHWAY, WATERFORD, MICHIGAN The Department of Facilities Management is requesting approval and acceptance of Lease Amendment 1 with 2300 Dixie Highway, LLC for the use of the property at 2300 Dixie Highway in Waterford, Michigan. The current three -year lease expires on October 18, 2008. The Department of Community Corrections is currently housed in this facility, as there is no adequate County-owned facility that would accommodate the office space and daily functions of the Community Corrections Department at this time. The term of the new lease would be from October 19, 2008 through October 18, 2010. Rent would be at a rate of $174,542.90 annually. Planning & Building Committee Page 4 September 9, 2008 The resolution approves and authorizes the execution of the Lease Amendment 1 Agreement for use of office facilities at 2300 Dixie Highway, Waterford, Michigan between t he County of Oakland and 2300 Dixie Highway, LLC. Gingell moved approval of the attached suggested resolution . Supported by Gershenson. Motion carried unanimously on a roll call vote. 6. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT AREA AND PROJECT DISTRICT AREA (ST. CATHERINE OF SIENA ACADEMY FOUNDATION PROJECT) – CITY OF WIXOM The Planning and Economic Development Services Division is requesting approval of a project for the St. Catherine of Siena Academy Foundation Project in the City of Wixom. The project consists of the acquisition of approximately 40 acres of land for the construction of a 150,000 square foot all girl high school facility with the capacity to accommodate 750 students. The project includes furnishings and equipment for the facility. The property is located at 51233 Grand River Rd. in Wixom, Michigan. The estimated cost of this project is $36 million. Potts moved approval of the attached suggested resolution. Supported by Gosselin . Motion carried unanimously on a roll call vote. 7. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION CONFIRMING APPOINTMENT OF ADDITIONAL EDC DIRECTORS (ST. CATHERINE OF SIENA ACADEMY FOUNDATION PROJECT) – CITY OF WIXOM The Planning and Economic Development Services’ Division is requesting the confirmation of the appointments of Ron Nordstrom and Kevin Hinckley to the Board of Directors of the Economic Development Corporation of the County of Oakland for the St. Catherine of Siena Academy Foundation Project. The resolution confirms the appointments of these individuals. Jacobsen moved approval of the attached suggested resolution. Supported by Gingell . Motion carried unanimously on a roll call vote. 8. MR #08123 – BOARD OF COMMISSIONERS – OAKLAND COUNTY JOINS SIERRA CLUB COOL COUNTIES INITIATIVE (POSTPONED FROM LAST MEETING) The resolution reflects that the Oakland County Board of Commissioners joins the Sierra Club’s Cool Counties Campaign. The resolution reflects Oakland County’s commitment to take immediate steps to help the federal, state and local governments within the County to achieve a 2050 climate stabilization goal by committing to create an inventory of County government greenhouse gas (GHG) emissions and implement policies, programs and operations to achieve significant, measurable and sustainable reduction of those operational GHG emissions. Planning & Building Committee Page 5 September 9, 2008 Oakland County would make a commitment to work closely with local, state and federal governments and other leaders to reduce County geographical GHG emissions to 80 percent below current levels by 2050, by developing a GHG emissions inventory and regional plan that establishes short, mid and long -term GHG reduction targets, with goals to stop increasing emissions by 2010 and achieve a ten -percent reduction every five years thereafter through 2050. The resolution further reflects that Oakland County would urge Congress and the administration to enact a multi-sector national program of requirements, market-based limits and incentives for reducing GHG emissions to 80 percent below current levels by 2050. Oakland County would take immediate steps to identify regional climate change impacts and implement a County plan to meet these goals. This resolution was postponed from the August 25, 2008 meeting t o allow Commissioners Potts and Woodward to revise the language in the resolution to make it more agreeable with all commissioners. Commissioner Potts indicated that they need additional time to go forward on this issue, and he asked that this matter be p ostponed until today. Chairperson Douglas indicated that this item will be postponed until the September 22, 2008 Planning & Building Committee meeting. There were no objections. 9. MR #08124 – BOARD OF COMMISSIONERS – CREATION OF GREENHOUSE GAS REDUCTION TASK FORCE The resolution establishes a task force on Greenhouse Gas Reduction, which would consist of representatives from government, business, education and the environmental community. The task force would also include a Majority Caucus County Commissioner and a Minority Caucus County Commissioner to serve as Co-Chairs. The two Co-Chairs would agree on additional Task Force members consisting of three local elected officials from Oakland County CVTs, three representatives from environmental orga nizations, three representatives from the business community and three representatives from the education community. The Co -Chairs could add Task Force members, as needed. The Task Force would develop an action plan and strategies for greenhouse gas reduction and make recommendations to the Oakland County Board of Commissioners for implementing a comprehensive strategy for greenhouse gas reduction in Oakland County by December 31, 2008. The Task Force would cease to exist after December 31, 2008. This resolution was postponed from the August 2 5, 2008 meeting to allow Commissioners Potts and Woodward to revise the language in the resolution to make it more agreeable with all commissioners. Commissioner Potts indicated that they need additional time to go forward on this issue, and he asked that this matter be postponed until the September 8, 2008 meeting. Commissioner Woodward distributed copies of proposed changes to this resolution at today’s meeting. Commissioner Douglas indicated that consideration for this item will be postponed until the September 22, 2008 Planning & Building Committee meeting to allow the commissioners time to review the proposed revisions to this resolution. There were no objections. Planning & Building Committee Page 6 September 9, 2008 CONSENT AGENDA – INFORMATIONAL ITEMS A. Facilities Management 2008 Capital Improvement Program Monthly Progress Report – August 2008 Potts moved to receive and file the items on the Consent Agenda. Supported by Gingell. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 10:00 a.m. ___________________________________ __________________________________ Pamela L. Worthington Lawrence Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.