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HomeMy WebLinkAboutMinutes - 2008.09.24 - 36301 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PERSONNEL COMMITTEE September 24, 2008 The meeting was called to order by Chairperson Middleton at 9:30 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PERSONNEL COMMITTEE MEMBERS PRESENT: Tom Middleton, Robert Gosselin, Sue Ann Douglas, John A. Scott, Glenn Clark, Helaine Zack, Mattie Hatchett and Karen Spector PERSONNEL COMMITTEE MEMBERS ABSENT WITH NOTICE: Mike Rogers and Eric Coleman OTHERS PRESENT: Human Resources Nancy Scarlet, Director Cathy Shallal, Manager Jennifer Mason, Manager Dean Shackelford, Supervisor Heather Mason, Analyst Brenthy Johnston, Analyst David VandeGrift, Analyst Connie Srogi, Analyst Prosecutor’s Office Mary Larkin, Chief Administration Meghan Tafel, Victim Services Supervisor Reimbursement Judi Lockhart, Chief Information Technology Ed Poisson, Director Sheriff’s Department Dale Cunningham, CFO Ann Russell, Corrections Administration Board of Commissioners Larry Doyle, Administrative Director Sheryl Mitchell, Senior Analyst Nancy Wenzel, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Middleton led the Committee in the recitation of the Pledge of Allegiance. Tom Middleton Chairperson Robert Gosselin Majority Vice-Chair Minority Vice-Chair Sue Ann Douglas Mike Rogers John A. Scott Robert Gosselin Eric Coleman Helaine Zack Mattie Hatchett Karen Spector Personnel Committee Page 2 September 24, 2008 APPROVAL OF MINUTES OF AUGUST 27, 2008 Scott moved to approve the minutes of August 27, 2008 as printed. Supported by Spector. Motion carried on a voice. PUBLIC COMMENT None. MR #08181 – CRIMINAL JUSTICE COORDINATING COUNCIL (CJCC)-EXPANSION OF TETHER PROGRAM AND PILOT PROGRAM FOR DRIVING WHILE LICENSE SUSPENDED POPULATION The Criminal Justice Coordinating Council (CJCC) was charged with addressing chroni c county- wide jail overcrowding issues and has devised and implemented several programs to manage an increasing jail population. The CJCC is requesting expansion of the tether program to include district courts and misdemeanants. This proposal would provide assistance from volunteers in the legal community to help guide individuals through the license reinstatement process. This program would also be directed at incarcerated persons charged and convicted of driving while license suspended or operating a vehicle without a license in one’s possession. Approximately 40 individuals are in custody on these charges everyday and frequently these are the only offenses for which they have been charged. Scott moved the Personnel Committee Report to the Board with the recommendation MR #08181 be adopted. Supported by Douglas. Douglas moved to amend the resolution as follows: Change the last WHEREAS paragraph to read: WHEREAS the Sheriff’s Department is authorized to create a position for one PTNE Inmate Substance Abuse Technician at a cost of $22,700. This position would have a sunset date of September 30, 2009. Supported by Zack. Hatchett moved to postpone this item until later on the agenda to allow time for clarification of the amendment. Supported by Spector. Motion to postpone carried on a voice vote. PROSECUTING ATTORNEY – FISCAL YEAR 2009 DISTRICT COURT ADVOCACY PROGRAM – VICTIMS OF CRIME ACT (VOCA) GRANT ACCEPTANCE The State of Michigan, Department of Community Health has awarded the Oak land County Prosecuting Attorney Victims of Crime Act grant funding in the amount of $89,915. The State contribution is $71,932 (80%) The County contribution is $17,983 (20%) in the form of $9,883 cash and $8,100 in-kind commitment. This award is significantly less than the FY 08 amount and will reduce the hours of one Victim Advocate position from 2,080 to 399 yearly. This grant allows Victim Advocates to provide on site services to crime victims in all 16 District Courts in Oakland County, including crisis intervention, court accompaniment, agency referrals, assistance with compensation and support services. Continuation of this program is contingent upon continued grant funding. Personnel Committee Page 3 September 24, 2008 PROSECUTING ATTORNEY – FISCAL YEAR 2009 DISTRICT COURT ADVOCACY PROGRAM – VICTIMS OF CRIME ACT (VOCA) GRANT ACCEPTANCE (Continued) Zack moved the Personnel Committee Report to the Board with the recommendation the above mentioned resolution be adopted. Supported by Douglas. Gosselin moved to amend the resolution as follows: Strike the first BE IT FURTHER RESOLVED paragraph and substituting: BE IT FURTHER RESOLVED that one (1) SR grant funded Victim Advocate position (#4010101-09398) be reduced from 2,080 full-time eligible hours to 399 part-time non- eligible hours effective with the acceptance of the award. Supported by Clark. Motion to amend carried unanimously on a roll call vote with Rogers and Coleman absent Main Motion as amended carried unanimously on a roll call vote with Rogers and Coleman absent. MR #08164 DEPARTMENT OF MANAGEMENT AND BUDGET – PURCHASING DIVISION – INMATE BILLING AND COLLECTIONS – AUTHORIZATION FOR SETTLEMENT AUTHORITY FOR PRIVATE VENDOR In evaluating alternative cost-effective methods of delivering County Services the Oakland County Purchasing Division has sent out a Request for Proposal on behalf of the Sheriff’s Office and Reimbursement Unit to obtain proposals for Inmate Billing and Collection Professional Services. This proposal provides the vendor will receive a percentage of the monies deposited into County held accounts as payment in full for their collection efforts. The vendor will be empowered to settle certain inmate claims for lesser amounts than the calculated inmate “ability to pay” amount as set forth in the resolution. Gosselin moved the Personnel Committee Report to the Board with the recommendation MR #08164 be adopted. Motion carried unanimously on a roll call vote with Rogers and Coleman absent. MR #08181 – CRIMINAL JUSTICE COORDINATING COUNCIL (CJCC)-EXPANSION OF TETHER PROGRAM AND PILOT PROGRAM FOR DRIVING WHILE LICENSE SUSPENDED POPULATION (Continued) Item previously postponed to clarify the proposed amendments. Zack moved to amend the resolution as follows: Strike the last WHEREAS WHEREAS it is anticipated that the Sheriff’s office would need additional personnel to handle the management and tracking of these offenders. The estimated cost for sufficient Part-Time Non-Eligible (PTNE) employees is estimated at $22,077. Personnel Committee Page 4 September 24, 2008 MR #08181 – CRIMINAL JUSTICE COORDINATING COUNCIL (CJCC)-EXPANSION OF TETHER PROGRAM AND PILOT PROGRAM FOR DRIVING WHILE LICENSE SUSPENDED POPULATION (Continued) Add: WHEREAS it is proposed the creation of one (1) PTNE 1,000 hrs./yr. Inmate Substance Abuse Technician in the Sheriff’s Office to monitor and track offenders assigned to the pilot program; and WHEREAS this position would have a sunset date of September 30, 2009, and be reviewed for continuation during the FY 10 Budget process. Add two BE IT FURTHER RESOLVED paragraphs after the second BE IT FURTHER RESOLVED paragraph as follows: BE IT FURTHER RESOLVED that one (1) PTNE 1,000 hrs./yr. Inmate Substance Abuse Technician be created in the Sheriff’s Office/Corrective Services-Detention/Inmate Program Services to support the Pilot Program for Driving While Suspended Population at an estimated cost of $22077. BE IT FURTHER RESOLVED that this position be funded through September 30, 2009 and reviewed for continuation thereafter. Supported by Hatchett. Motion to amend carried unanimously on a roll call vote with Rogers and Coleman absent. Main motion as amended carried unanimously on a roll call vote with Rogers and Coleman absent. MR #08193 DEPARTMENT OF INFORMATION TECHNOLOGY – EXTENSION OF ADDITIONAL COMPENSATION FOR OVERTIME EXEMPT EMPLOYEES FOR SPECIFIC PURPOSES Additional compensation for overtime exempt employees in the Information Technology Department at a straight-time hourly rate for all hours worked beyond 48 hours in a workweek for specific, pre-approved assignments has been annually authorized since 1999. This program has been an effective management tool which is cost and project -effective compared to alternatives such as contracted staff. Zack moved the Personnel Committee Report to the Board with the recommendation MR #08193 be adopted. Supported by Spector. Motion carried unanimously on a roll call vote with Rogers, Coleman and Hatchett absent. HUMAN RESOURCES DEPARTMENT – SALARY ADMINISTRATION PLAN 3RD QUARTERLY REPORT FOR FY 2008 The Salary Administration Plan for Salary Grades 1-21 provides a process for departments and employees to request a review of the salary grade placement of classifications. This resolution requests a change in classification for three positions: Manager, Workforce Development, Supervisor, Forensic Laboratory and Forensic Artist. Clark moved approval of the attached suggested resolution. Supported by Spector. Motion carried unanimously on a roll call vote with Rogers, Coleman and Hatchett absent. Personnel Committee Page 5 September 24, 2008 . HUMAN RESOURCES DEPARTMENT – REPORT ON AETNA SHORT TERM DISABILITY The Human Resources Department reported 350 disability claims have been filed since January, 2008. Three claims were denied, two for pre-existing conditions and one was not totally disabled. Five claims were also approved initially for a period of time and later denied or discontinued. Douglas moved to Receive & File. Supported by Scott. Motion carried on a voice vote. COMMUNICATIONS Gosselin moved to Receive & File Communication Items A - C. A. Position Change Summary Report B. List of Retirement Incentive Program Retirees Working as Part-Time Employees (Revised blue copy provided to the Committee) C. Sheriff’s Office – FY 2009 Secondary Road Patrol Grant – Grant Application Supported by Scott. Item C - Mr. Cunningham reported due to a reduction in the grant funds a Deputy position will be deleted. Motion carried on a voice vote. OTHER BUSINESS None. . There being no further business to come before the Committee the meeting was adjourned at 10:20 a.m. ____________________________________________ Nancy Wenzel, Committee Coordinator _____________________________________________ Lawrence M. Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.