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HomeMy WebLinkAboutMinutes - 2008.10.14 - 36303 October 14, 2008 The meeting was called to order by Chairperson Douglas at 9:40 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Sue Ann Douglas, David Potts, Jim Nash, Bradford Jacobsen, Michael Gingell, Robert Gosselin, Marcia Gershenson, Dave Woodward, Tim Burns PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None. OTHERS PRESENT: DRAIN COMMISSIONER Kevin Larsen, Chief Deputy FACILITIES ENGINEERING Paul Hunter, Manager FACILITIES MANAGEMENT Mike Hughson, Property Mgmt. Specialist PARKS AND RECREATION COMMISSION Dan Stencil, Executive Officer BOARD OF COMMISSIONERS Lawrence Doyle, Administrative Director Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PUBLIC COMMENT None. APPROVAL OF THE MINUTES Jacobsen moved approval of the minutes of September 23, 2008, as printed. Supported by Woodward. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bradford Jacobsen Michael Gingell Robert Gosselin Marcia Gershenson Dave Woodward Tim Burns SUE ANN DOUGLAS Chairperson DAVID POTTS Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 October 14, 2008 AGENDA ITEMS 1. DRAIN COMMISSIONER – RE-TITLE CLASSIFICATIONS TO REFLECT DEPARTMENT NAME CHANGE MR #08183 authorized the name change of the Office of the Oakland County Drain Commissioner to the Office of the Oakland County Water Resources Commissioner. The Drain Commissioner’s Office is now proposing to re-title various classifications to correspond with the new department title, which will take effect on November 5, 2008. The resolution reflects that the Oakland County Board of Commissioners authorizes these classification chan ges. Gingell moved approval of the attached suggested resolution. Supported by Jacobsen. Motion carried unanimously on a roll call vote. 2. MR #08216 – DEPARTMENT OF PARKS AND RECREATION – APPROVAL AND ACCEPTANCE OF INTERLOCAL AGREEMENT BETWEEN COUNTY OF OAKLAND AND THE CITY OF WIXOM FOR CONSTRUCTION AND MAINTENANCE OF A BRIDGE AT LYON OAKS COUNTY PARK The Parks and Recreation Commission (PRC) is seeking authorization to enter into an Interlocal Agreement between the County of Oakland and the City of Wixom to construct a replacement bridge in Lyon Oaks County Park over the Norton Drain. The new bridge will provide the City of Wixom with access to the existing sanitary maintenance easement and shall provide access to public trails. In-House staff and equipment will handle the project, and the cost will be evenly split between PRC and the City , which is projected at $40,000. DTE Energy has donated utility pools that will be used for structure of the bridge , and the Drain Commissioner’s Office has indicated support for this project. The PRC approved this project at its September 3, 2008 meeting. Gershenson moved to report to the full Board with the recommendation that the resolution be adopted. Supported by Woodward. Motion carried unanimously on a roll call vote. 3. MR #08217 – DEPARTMENT OF PARKS AND RECREATION – APPROVAL AND ACCEPTANCE OF LICENSE AGREEMENT WITH VERIZON WIRELESS, LLC FOR INSTALLATION AND OPERATION OF ANTENNAE AT SPRINGFIELD OAKS COUNTY PARK The Parks and Recreation Commission (PRC) is seeking authorization to enter into a License Agreement between the County of Oakland and Verizon Wireless LLC to provide Verizon with space on the water tower at the Springfield Oaks County Park for installation and operation of an antennae and to place an equipment shelter at the Park for use in connection with its communication business. Verizon will pay the County an annual license fee of $27,000, and this fee will be increased annually by 3%. The lease will be for five years with an option for three renewable five-year terms. PRC approved this agreement at its August 13, 2008 meeting. Planning & Building Committee Page 3 October 14, 2008 Jacobsen moved to report to the full Board with the recommendation that the resolution be adopted. Supported by Potts. Motion carried unanimously on a roll call vote. 4. FACILITIES MANAGEMENT/ENGINEERING – AUTHORIZATION TO RECEIVE BIDS FOR CHILDREN’S VILLAGE SCHOOL AND SHERIFF’S DEPARTMENT MARINE DIVISION POLE BARN ROOF REPLACEMENT PROGRAM The Department of Facilities Management/Engineering is requesting approval to advertise and receive bids for replacing the roof on the Children’s Village School and the Sheriff’s Department Marine Division Pole Barn. These roofs are 30 years old, and they are brittle and have been patched repeatedly because of leaking problems. The Roof Replacement Program is listed as Item #2 of the Building Section in the 2009 Capital Improvement Program. The total preliminary projected budget for the Roof Replacement Program is $424,400. Jacobsen moved to authorize Facilities Engineering to advertise and receive bids for the Roof Replacement Program Project, utilizing Purchasing Division services and procedures, and to report to the Planning & Building Committee upon receipt and tabulation of the bids. Supported by Gingell. Motion carried unanimously on a roll call vote. 5. FACILITIES MANAGEMENT/ENGINEERING – AUTHORIZATION TO RECEIVE BIDS FOR SOUTH OAKLAND OFFICE BUILDING PARKING LOT REPAIRING The Department of Facilities Management/Engineering is requesting approval to advertise and receive bids for removing and replacing the deteriorating parking lot at the South Oakland Office Building. Mr. Hunter indicated that the back parking lot would be removed and not replaced, as it is not being used. The 2009 South Oakland Office Building Parking Lot Repaving Project is listed as Item #3 in the 2009 Capital Improvement Program, Utilities Section. The total preliminary projected budget for the 2009 South Oakland Office Building Parking Lot Repaving Project is $650,000. Gershenson moved to authorize Facilities Engineering to advertise and receive bids for the 2009 South Oakland Office Building Parking Lot Repaving Project, utilizing Purchasing Division services and procedures, and to report to the Planning & Building Committee upon receipt and tabulation of the bids. Supported by Gingell. Motion carried unanimously on a roll call vote. CONSENT AGENDA – INFORMATIONAL ITEMS A. Facilities Management – 2008 Capital Improvement Program Monthly Progress Report B. Facility Inspection Report – Children’s Village Complex – Commissioner Gershenson Planning & Building Committee Page 4 October 14, 2008 Jacobsen moved to receive and file the items on the Consent Agenda. Supported by Gingell. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 10:03 a.m. ___________________________________ __________________________________ Pamela L. Worthington Lawrence Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.