HomeMy WebLinkAboutMinutes - 2008.10.16 - 36306MIKE ROGERS
Chairperson
EILEEN KOWALL
Vice Chairperson
HELAINE ZACK
Minority Vice Chairperson
October 16, 2008
Chairperson Rogers called the meeting of the Finance Committee to order at 9:00 a.m., in the Board of
Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan.
COMMITTEE MEMBERS PRESENT
Mike Rogers, Helaine Zack, Sue Ann Douglas , Hugh Crawford, Tom Middleton, Christine Long,
Jeff Potter, David Coulter, Tim Greimel, David Woodward
COMMITTEE MEMBERS ABSENT
Eileen Kowall
OTHERS PRESENT
EQUALIZATION Dave Hieber, Manager
Lori Norris, Tax Standards Specialist
Shannon Moore, Clerk
FACILITIES MANAGEMENT Mike Hughson, Property Specialist
FISCAL SERVICES Tim Soave, Manager
Nancy Fournier, Chief
LaVerne Smith, Supervisor
Jeff Phelps, Supervisor
Prentiss Malone, Analyst
HUMAN RESOURCES Lori Motyka, Supervisor
David VandeGrift, Analyst
INFORMATION TECHNOLOGY Ed Poisson, Director
MANAGEMENT & BUDGET Art Holdsworth, Deputy Director
PARKS AND RECREATION Dan Stencil, Executive Officer
PROSECUTOR’S OFFICE Debbie Carley, Chief Deputy
SHERIFF Michael McCabe, Unde rsheriff
Dale Cunningham, Business Manager
Ann Russell, Corrections Administrator
iSekurity Reggie Ball, President
Sue Kampe, CEO
BOARD OF COMMISSIONERS Larry Doyle, Administrative Director
Harvey Wedell, BOC Sr. Analyst
Helen Hanger, Sr. Committee Coordinator
OAKLAND COUNTY BOARD OF COMMISSIONERS
1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475
Telephone (248) 858 -0100 FAX (248) 858-1572
FINANCE COMMITTEE
Sue Ann Douglas
Hugh D. Crawford
Tom Middleton
Christine Long
Jeff Potter
David Coulter
David Woodward
Tim Greimel
FINANCE COMMITTEE Page 2
October 16, 2008
APPROVAL OF THE PREVIOUS MINUTES
Crawford moved approval of the minutes of September 25, 2008 as printed . Supported by
Middleton.
Motion carried on a voice vote.
PUBLIC COMMENT
None.
Mr. Soave indicated that MR #08180 would be placed on the next Board agenda in order to amend the
Fiscal Note.
5. FY 2008 C ONTINGENCY REPORT
The FY 2009 beginning Contingency Fund balance of $169,929 will remain unchanged. Item 12 will reduce
the FY 09 Classification and Rate Change line account by $10,917 to $179.987 for FY 09 and by $12,341
to $178,563 for FY 10. Item 6 will reduce the Grant Match line account from by $108,635 to $392,061 and
item 7 will reduce it further by another $212,445 to $179,616.
Commissioner Long asked why White Lake Township had received $4,000 more than allocated for FY
2008 under the West Nile Program . Mr. Soave indicated that he believed this amount represented FY 07
funds that were not reimbursed until FY 08. He indicated that he would confirm this information and report
back to Commissioner Long.
Crawford moved to receive and file the Contingency Report dated October 9, 2008. Supported by
Coulter.
Motion carried on a voice vote.
REGULAR AGENDA
6. PROSECUTING ATTORNEY – FY 2009 AUTOMOBILE THEFT PREVENTION AUTHORITY
(ATPA) GRANT ACCEPTANCE
The Prosecuting Attorney is requesting authorization to accept a $271,588 State of Michigan FY 2009
Automobile Theft Prevention Authority (ATPA) grant award for FY 2009. This award includ es $162,953 in
State contribution and $108,635 in County grant match. This award is a decrease of $30,177 from the
applied for program funding and will result in a downward reclassification of one Assistance Prosecutor IV
position to Assistant Prosecutor III and one Assistant Prosecutor III position to Assistant Prosecutor II.
Funding for the County match is available in the Non -Departmental Grant Match line item and budget
amendments will be made as outlined in the Fiscal Note.
Crawford moved approval of the attached suggested Fiscal Note. Supported by Douglas.
Motion carried unanimously on a roll call vote with Kowall, Potter and Greimel absent.
7. SHERIFF’S OFFICE – FISCAL YEAR 2009 AUTOMOBILE THEFT PREVENTION AUTHORITY
(ATPA) GRANT ACCEPTANCE
The Sheriff is requesting authorization to accept a FY 2009 State of Michigan Automobile Theft Prevention
Authority grant award of $1,070,659. Award portions for the Wayne County Sheriff’s Department
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October 16, 2008
($169,299) and Hazel Park Police Department ($80,840) will be sent directly to those communities from the
State. Oakland County will administer the remaining award balance of $820,520. Award amounts with
required local matches are: Oakland County $318,688, with a $212,445 match; Farmington Hills Police
Department $64,144, with a $42,763 match; Hazel Park Police Department $46,872, with a $31,248 match;
Waterford Township Police Department $62,628 with a $41,752 match. Funding will continue four Deputy
II positions and one Se rgeant’s position. The total award of $1,070,659 is a 10% reduction from the total
2008 approved budget and the Sheriff’s Office wishes to use Sheriff Auto Theft Prevention – Deferred
Revenue Funds of $59,013 to offset the 10% reduction to the County’s share of the grant to increase the
total program cost to $1,129,672. Anticipated administrative costs of $28,974 are included in the FY 2009
Adopted Budget but are not recoverable under this grant. Funding for the County match is available in the
Non-Departmental Grant Match line item and budget amendments will be made as outlined in the Fiscal
Note.
Coulter moved approval of the attached suggested Fiscal Note. Supported by Middleton.
Motion carried unanimously on a roll call vote with Kowall, Potter and Greimel absent.
8. SHERIFF’S OFFICE – FISCAL YEAR 2009 JAIL ALLIANCE WITH SUPPORT FOR INMATES
WITH CO-OCCURRING DISORDERS PROGRAM AND COMMUNITY MENTAL HEALTH AUTHORITY
LETTERS OF AGREEMENT
The Sheriff’s Office is requesting authorization to change the funding arrangement for the Jail Alliance With
Support (JAWS) program effective October 1, 2008 (FY 2009) with ter mination of State grant funding to be
replaced and fully funded by Community Mental Health Authority (CMHA) General Fund/General Purpose
(GF/GP) contributed funding for one year, with an evaluation at that time to continue such funding. CMHA
will provide funding authorization letters of $102,266 and $64,468 for total program funding of $166,734.
These funds will be used to create one GF/GP full -Time Inmate Caseworker in the Sheriff’s Corrective
Services Division Inmate Program Service Unit at $102,266 and continue partial funding of $64,468 for one
GF/GP Full-Time Inmate Caseworker. One Special Revenue (SR) Full -Time Eligible (FTE) Inmate
Caseworker, one SR part -time, non-eligible Inmate Caseworker and two SR FTE Substance Abuse
Program Analysts will be deleted. Budget amendments will be made as outlined in the Fiscal Note.
Ms. Russell reported that Easter Seals will supply one case manager to assist with the program.
Zack moved approval of the attached suggested Fiscal Note. Supported by Coulter.
Motion carried unanimously on a roll call vote with Kowall and Greimel absent.
9. (MR #08XXX) – SHERIFF’S OFFICE – FISCAL YEAR 2009 SECONDARY ROAD PATROL AND
TRAFFIC ACCIDENT PREVENTION PROGRAM GRANT ACCEPTANCE
The Sheriff is requesting authorization to accept a Michigan Department of State Police – Office of Highway
Safety Planning FY 2009 award of $1,031,998 for Secondary Road Patrol and Traffic Accident Prevention
Program activities. This is a decrease of $8,459 from the previous award so one Deputy II position will be
deleted effective October 1, 2008. The grant will fund six deputy II positions and two Sergeant positions in
the Patrol Services Division. Budget amen dments will be made as outlined in the Fiscal Note.
Long moved approval of the attached suggested Fiscal Note. Supported by Douglas.
Motion carried unanimously on a roll call vote with Kowall and Greimel absent.
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October 16, 2008
10. MR #08216 – DEPARTMENT OF PARKS AND RECREATION – APPROVAL AND
ACCEPTANCE OF INTERLOCAL AGFEEMENT BETWEEN COUNTY OF OAKLAND AND THE CITY OF
WIXOM FOR CONSTRUCTION AND MIANTENANCE OF A BRIDGE AT LYON OAKS COUNTY PARK
The Parks and Recreation Commission (PRC) is seeking authorization to e nter into an Interlocal
Agreement between the County of Oakland and the City of Wixom to construct a replacement bridge in
Lyon Oaks County Park over the Norton Drain. The new bridge will provide the City of Wixom with access
to the existing sanitary main tenance easement and access to public trails. DTE Energy has donated utility
pools that will be used for structure of the bridge and the Drain Commission has indicated support for thi s
project. The PRC approved this project at its September 3, 2008 meetin g. In-House staff and equipment
will handle the project and the cost will be evenly split between PRC and the City at a cost not to exceed
$40,000. The estimated cost for Oakland County is $20,000 and is available in the FY 2009 PR Budget.
No budget amendments are recommended.
Crawford moved approval of the attached suggested Fiscal Note. Supported by Potter.
Motion carried unanimously on a roll call vote with Kowall and Greimel absent.
11. MR #08217 – DEPARTMENT OF PARKS AND RECREATION – APPROVAL AND
ACCEPTANCE OF LICENSE AGREEMETN WITH VERIZON WIRELESS, LLC FOR INSTALLATION
AND OPERATION OF ANTENNAE AT SPRINGFIELD OAKS COUNTY PARK
The Parks and Recreation Commission (PRC) is seeking authorization to enter into a License Agreement
between the Cou nty of Oakland and Verizon Wireless LLC to provide Verizon with space on the water
tower at Springfield Oaks for installation and operation of antennae and to place an equipment shelter at
the Park for use in connection with its communication business. Ve rizon will pay the County an annual
license fee of $27,000 and this fee will be increased annually by 3%. The lease will be for five years with
an option for three renewable five -year terms. PRC approved this agreement at its August 13, 2008
meeting. No budget amendments are recommended.
Douglas moved approval of the attached suggested Fiscal Note. Supported by Middleton
Motion carried unanimously on a roll call vote with Kowall and Greimel absent.
12. MR #08218 – HUMAN RESOURCES DEPARTMENT – SALARY ADMINISTRATION PLAN 3RD
QUARTERLY REPORT FOR FY 2008
As provided for by the Salary Administration Plan, Human Resources has reviewed 3 classifications for 3
positions and is requesting authorization to upgrade 3 classifications / 3 positions. Budget amendments will
be made as outlined in the Fiscal Note.
Middleton moved approval of the attached suggested Fiscal Note. Supported by Coulter.
Motion carried unanimously on a roll call vote with Kowall and Greimel absent.
13. DEPARTMETN OF MANAGEMENT AND BUDGET / EQUALIZATION DIVISION – APPROVAL
OF CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH
THE CITY OF KEEGO HARBOR
Equalization is requesting approval to contract with the City of Keego Harbor to provide services includ ing
original assessments, reappraisals and file maintenance for the period July 1, 2008 through June 30, 2009.
The contract provides for a sum of $14.00 for each real property description and $12.40 for each personal
FINANCE COMMITTEE Page 5
October 16, 2008
property description rendered during the life of the Contract, with payment being made on or before July 1,
2009. Additional revenue of $65,622 has been included in the FY 2009 and FY 2010 Adopted Budget.
Long moved approval of the attached suggested Resolution. Supported by Middleton.
Motion carried unanimously on a roll call vote with Kowall and Greimel absent.
14. DEPARTMENT OF MANAGEMENT AND BUDGET – 2008 APPORTIONMENT OF LOCAL TAX
RATES
Management and Budget is requesting that the Board of Commissioners adopt the 2008 apportionment of
local tax rate certificates with the recommendations herein contained as part of the permanent record of the
Board and authorizes the Equalization Director to sign the several tax certificates on which tax rate
tabulations were based, thereby authoriz ing and directing the various assessing officers to spread the rates
against the taxable valuation set forth for 2008. A copy of the 2008 Apportionment of Local Tax Rates
document was distributed. If necessary, revisions will be made in December followi ng elections.
Ms. Norris reported that the City of Clawson’s library millage will be reduced for 2008 to reflect the
reduction it should have had for 2006 and 2007 as explained in the letter attached to the 2008
Apportionment of Local Tax Rates Report.
Middleton moved approval of the attached suggested Resolution. Supported by Woodward.
Motion carried unanimously on a roll call vote with Kowall and Greimel absent.
COMMUNICATIONS
A. Department of Management and Budget / Purchasing Division – Contract Exception Report for the
Month of October, 2008
Contract Exception B-1 - Rebanding-Securing of Technical Services for frequencies of radio
communications system .
Mr. Poisson explained that this exception occurred because of time constraints . Once the federal
government had completed its treaty negotiations with Canada for the Wave 4 agreement, the
County was given two weeks to turn in the technical information. Funds for this effort were already
included in the Radio Communications Fund.
Chairperson Rogers asked if the County has a purchasing policy to allow departments to put out
generalized information to get consultants lined up on an as needed basis but still requires them to
competitively bid the service once more details are in place .
Mr. Smith explained that this is done under certain circumstances; such as with Corporation
Counsel, were Purchasing is informed that assistance will be needed during a certain year and then
pricing is requested.
Mr. Poisson explained that Information Technology p re-qualifies companies to supply contract labor
in instances where they know that certain types of work will be coming over the next few years and
vendors who have qualified within those certain parameters will submit resumes or pricing. For this
particular effort, not enough parameters were provided prior to completion of the negotiations to
make it feasible to pre-qualify any vendors.
Commissioner Potter asked if $100,000 was a not to exceed amount.
FINANCE COMMITTEE Page 6
October 16, 2008
Mr. Poisson indicated that this number was a proj ection and he would provide the exact amount of
the contract to Commissioner Potter.
Crawford moved to receive and file Communication A , less report C-1. Supported by Long.
Motion carried on a voice vote.
OTHER BUSINESS / ADJOURNMENT
Chairperson Rogers explained that he had invited Mr. Ball, President, and Ms. Kampe, CEO, of iSekurity to
come before the Committee to explain their proposal.
Mr. Ball and Ms. Kampe distributed their proposal document “Identity Theft Protection for Residents of
Oakland County” to the committee. They explained that identify theft is the Nation’s fastest growing crime
and is rarely investigated by law enforcement due to constrained resources and the high loss threshold
required for federal investigation. iSecurity consists of a team of former federal agents from the Secret
Service, FBI, IRS, etc., who are able to provide comprehensive protection services that include financial
loss coverage and specialized credit restoration , including investigative case reporting, locating the criminal
and assisting in arrest and prosecution. Mr. Ball explained that he is a resident of Oakland County and
would be marketing their services to County residents. Information on how the County could form a
public/private partnership to provide this service to its residents at a discounted rate is outlined in the
document.
MINORITY VICE CHAIRPERSON HELAINE ZACK ASSUMED THE CHAIR AT 9:55 A.M.
Douglas moved to request input from the Personnel Department, along with a legal opinion from
Corporation Counsel, on whether the County can legally enter into a business arrangement with
a private company to offer this service to its residents or on a smaller scale to its employees.
Supported by Middleton.
Motion carried on a voice vote.
There being no other business to come before the committe e, the meeting was adjourned at 10:06 a.m.
________________________ _______________________________
Helen A. Hanger Lawrence M. Doyle
Senior Committee Coordinator Administrative Director
NOTE: The foregoing minutes are subject to Committee approval.
