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HomeMy WebLinkAboutMinutes - 2008.10.27 - 36307CHRISTINE LONG Chairperson MICHAEL GINGELL Vice Chairperson MATTIE MCKINNEY HATCHETT Minority Vice Chairperson October 27, 2008 Chairperson Long called the meeting of the General Government Committee to order at 9:33 a.m. in Committee Room A, Commissioners’ Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Christine Long, Mattie McKinney Hatchett, Eileen Kowall, Jeff Potter, Bradford Jacobsen, David Potts, Jim Nash, Tim Greimel COMMITTEE MEMBERS ABSENT WITH NOTICE: Michael Gingell, Glenn Clark, Vincent Gregory OTHERS PRESENT CLERK/REGISTER OF DEEDS Joe Rozell, Director of Elections FISCAL SERVICES Monica Tinsley, Financial Analyst HEALTH DIVISION Kathy Forzley, Manager HEALTH AND HUMAN SERVICES George Miller, Director HUMAN RESOURCES Cathy Shallal, Manager Lori Motyka, Supervisor April Bradshaw, Analyst INFORMATION TECHNOLOGY Ed Poisson, Director Janette McKenna, Chief PARKS AND RECREATION Dan Stencil, Executive Officer AREA AGENCY ON AGING 1-B Jim McGuire, Director of Research Tina Abbate Marzolf, CEO OAKLAND LIVINGSTON HUMAN SERVICES AGENCY Ron Borngesser, CEO UNITED WAY FOR S.E. MICHIGAN Judy Muhn, Area Manager BOARD OF COMMISSIONERS Helaine Zack, Commissioner, District #22 Harvey Wedell, Senior Analyst Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858 -1572 GENERAL GOVERNMENT COMMITTEE Eileen Kowall Jeff Potter Bradford Jacobsen David Potts Glenn Clark Vincent Gregory Jim Nash Tim Greimel GENERAL GOVERNMENT COMMITTEE Page 2 October 27, 2008 PUBLIC COMMENT None APPROVAL OF THE PREVIOUS MINUTES Jacobsen moved approval of the previous minutes of October 13, 2008, as printed. Supported by Potter. Motion carried on a voice vote. AGENDA ITEMS 1. PARKS AND RECREATION DEPARTMENT - REORGANIZATION The Parks and Recreation Department is requesting a reorganization of their staff, which would be considered the first of two phases in reaching their goals in their 10- year strategic plan. The strategic plan includes increased park and program planning, a central reservations system, a parks-wide maintenance system, greater fiscal efficiencies and business development. The County had offered a retirement incentive, and 17 Parks and Recreation Department employees accepted the incentive , which included five out of eight of the top administrators. This reorganization creates, deletes, reclassifies and realigns positions to meet the requirements of the strategic plan. The Parks and Recreation Commission has reviewed and approved these changes. Kowall moved approval of the attached suggested resolution. Supported by Greimel. Motion carried unanimously on a roll call vote with Gingell, Hatchett, Clark and Gregory absent. Kowall moved to have this item directly referred to the Personnel and Finance Committees to be considered this week. Supported by Greimel. Motion carried on a voice vote. 2. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – 2008/2009 SUBSTANCE USE DISORDER GRANT ACCEPTANCE The Michigan Department of Community Health has awa rded the Oakland County Health Division $4,792,578 in grant funding for the period of October 1, 2008 through September 30, 2009. The amount of this award reflects an increase of $50,333 from the previous year. The funds are to be used to subcontract wit h agencies to prevent and reduce the incidence of drug and alcohol abuse and dependency. The resolution authorizes acceptance of the 2008/2009 Substance Use Disorder Grant in the amount GENERAL GOVERNMENT COMMITTEE Page 3 October 27, 2008 of $4,792,578. Greimel moved approval of the attached suggested resolution. Supported by Jacobsen. Motion carried unanimously on a roll call vote with Gingell, Hatchett, Clark and Gregory absent. 3. INFORMATION TECHNOLOGY 2007/2008 MASTER PLAN QUARTERLY STATUS EXECUTIVE SUMMARY The fourth quarter of the 2007/2008 Master Plan shows that 82% of Information Technology’s labor force was spent supporting and maintaining the County’s current systems, which includes customer support, maintenance, planned maintenance and upgrades, team management and non-project time. The remaining 18% of IT’s labor force was spent implementing systems requested by various County Divisions through the IT Leadership Group Process. The 2007/2008 Master Plan planned for 79% fixed labor and 21% discretionary. There are a total of 268 Enhancement and New Development projects on the 2007/2008 Master Plan across the eight Leadership Groups. Of these projects, 194 are completed, 59 are in process and 15 are not started. As of September 26, 2008, 127,259 hours of IT labor have been expended on p roject-based work. Nash moved to receive and file the Information Technology 2007/2008 Master Plan Quarterly Status Executive Summary. Supported by Jacobsen. Motion carried on a voice vote. 4. DEPARTMENT OF INFORMATION TECHNOLOGY – FOURTH QUARTER 2008 DEVELOPMENT APPROPRIATION TRANSFER The Department of Information Technology has determined the Fourth Quarter 2008 development charges to be $1,518,883.37 and the imaging development charge to be $15,676.52 for the General Fund/General Purpose County d epartments. Direct charges to Special Revenue and Proprietary Fund departments are $701,952.39, non -governmental imaging development are $10,353.60 and non -county agencies are $1,533.00 for the Fourth Quarter of 2008. The resolution approves the Fourth Q uarter appropriation transfer as specified on the attached schedule. Greimel moved acceptance of the attached suggested resolution. Supported by Kowall. Motion carried unanimously on a roll call vote with Gingell, Clark and Gregory absent. GENERAL GOVERNMENT COMMITTEE Page 4 October 27, 2008 5. MR #08182 – BOARD OF COMMISSIONERS – ESTABLISH OAKLAND COUNTY SENIORS STUDY GROUP The resolution authorizes the establishment of an Oakland County Seniors Study Group to assess the current and future needs of the older adult population in Oakland County. The study group would recommend a strategic plan that identifies existing, as well as needed, resources throughout Oakland County that would enable the County and local communities to provide “Elder Friendly” services that are accessible and affordable. The Oakland County Seniors Study Group would be required to report its findings and any recommendations to the Oakland County Board of Commissioners by December 31, 2009, with quarterly updates to the General Government Committee. Commissioner Zack introduced Jim McGuire and Tina Abbate Marzolf, Area Agency on Aging 1-B (AAA-1B), Judy Muhn, Oakland County United Way, and Ron Borngesser, Oakland Livingston Human Services Agency (OLHSA), who were also present at today’s meeting. Commissioner Zack indicated that with the aging baby boomers we are headed for a “Silver Tsunami”, and Oakland County needs to be prepared. She had a couple of sample booklets from Livingston and Macomb Counties with in formation for seniors, and she indicated that Oakland County could produce a unique booklet for its seniors as well, with phone numbers and resource information for Oakland County’s seniors. Commissioner Zack recommended that the 2nd BE IT FURTHER RESOLVED paragraph be amended to add one member of Catholic Social Services . Jacobsen moved to report to the full Board with the recommendation that the resolution be adopted. Supported by Greimel. Greimel moved to report to the full Board with the recommendation that the 2nd BE IT FURTHER RESOLVED paragraph be amended by adding 1 member of Catholic Social Services to the list of membership. Supported by Jacobsen. Motion to amend carried unanimously on a roll call vote with Gingell, Clark and Gregory absent. Chairperson Long moved to report to the full Board with the recommendation that the 2nd BE IT FURTHER RESOLVED paragraph be amended, as follows: BE IT FURTHER RESOLVED that the General Government Committee shall appoint the membership of the Oakland County Seniors Study Group, which should include: Commissioner Helaine Zack, Chairperson 2 Majority Party Commissioners 1 Minority Party Commissioner 1 representative from the Health and Human Services Department 1 representative from the Area Agency on Aging 1 -B 1 representative from Oakland Livingston Human Services Agency 1 representative from United Way for Southeast Michigan GENERAL GOVERNMENT COMMITTEE Page 5 October 27, 2008 1 representative from the medical community 1 representative/director of a senior center 1 representative from the Oakland County Senior Advisory Council 1 representative from local government 1 member of the general public 1 member of Catholic Social Services Supported by Greimel. Motion to amend carried unanimously on a roll call vote with Gingell, Clark and Gregory absent. Commissioner Zack indicated that she would provide a list of names to the General Government Committee at a future meeting for the committee to consider appointing to the Oakland County Seniors Study Group at a future meeting. Main motion, as amended, carried unanimously on a roll call vote with Gingell, Clark and Gregory absent. COMMUNICATIONS None. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 10:40 a.m. ________________________ _______________________________ Pamela L. Worthington Helen Hanger Committee Coordinator Senior Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.