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HomeMy WebLinkAboutMinutes - 2008.11.13 - 36314MIKE ROGERS Chairperson EILEEN KOWALL Vice Chairperson HELAINE ZACK Minority Vice Chairperson November 13, 2008 Minority Vice Chairperson Zack called the meeting of the Finance Committee to order at 9:05 a.m., in the Board of Commissioners' Co mmittee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Helaine Zack, Sue Ann Douglas , Tom Middleton, Christine Long , David Coulter, Tim Greimel, David Woodward COMMITTEE MEMBERS ABSENT Mike Rogers, Eileen Kowall, Hugh Crawford, Jeff Potter OTHERS PRESENT CIRCUIT COURT Pamela Davis, Manager CLERK/REGISTER OF DEEDS Connie Spak, Deputy COMMUNITY & HOME IMPROVEMENT Karry Rieth, Manager Kathy Williams, Housing Counselor EQUALIZATION Dave Hieber, Manager Lori Norris, Tax Standards Specialist Shannon Moore, Clerk EXECUTIVE OFFICE Phil Bertolini, Deputy FACILITIES MANAGEMENT Mike Hughson, Property Specialist FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Jeff Phelps, Supervisor Wayne Keller, Analyst Linda Pearson, Analyst Prentiss Malone, Analyst Monica Tinsley, Analyst HUMAN RESOURCES Nancy Scarlet, Director INFORMATION TECHNOLOGY Ed Poisson, Director MANAGEMENT & BUDGET Art Holdsworth, Deputy Director RISK MANAGEMENT Julie Secontine, Manager SHERIFF Michael McCabe, Undersheriff Dale Cunningham, Bu siness Manager SOUTHFIELD Captain Bill Johns, Fire Captain BOARD OF COMMISSIONERS Lawrence Doyle, Admin. Director Harvey Wedell, BOC Sr. Analyst Helen Hanger, Sr. Committee Coordinator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Sue Ann Douglas Hugh D. Crawford Tom Middleton Christine Long Jeff Potter David Coulter David Woodward Tim Greimel FINANCE COMMITTEE Page 2 November 13, 2008 APPROVAL OF THE PREVIOUS MINUTES Middleton moved approval of the minutes of October 30 , 2008 as printed. Supported by Douglas. Motion carried on a voice vote. PUBLIC COMMENT None. 5. FY 2008 C ONTINGENCY REPORT The FY 2009 adopted Contingency Fund beginning balance previously reported as $169,929 has been corrected to $149,520. This amount was reduced by $11,588 to $1 37,932 with adoption of Item #9 on the October 30, 2008 agenda . Coulter moved to receive and file the Contingency Report dated November 12, 2008. Supported by Middleton. Motion carried on a voice vote. REGULAR AGENDA 6. MR #08249 – SHERIFF’S OFFICE – ESTABLISHMENT OF STANDARD LAW ENFORCEMENT SERVICES CONTRACT RATES AND CONTRACT APPROVAL – JANUARY 1, 2009 THROUGH DECEMBER 31, 2009 The Sheriff is requesting authorization to e stablish Law Enforcement Services contract rates for the period January 1, 2004 through December 31, 2008. The proposed rates will cover direct operational costs including salaries, fringe benefit, supplies and equipment. The FY 2009 / FY 2010 Adopted Bu dget assumes increased costs and revenues associated with these rates, therefore, no budget amendments are necessary. Douglas moved approval of the attached suggested Fiscal Note. Supported by Middleton. Motion carried unanimously on a roll call vote wi th Kowall, Crawford, Potter, Woodward and Rogers absent. 7. MR #08250 – SHERIFF’S OFFICE – ESTABLISHMENT OF STANDARD LAW ENFORCEMENT SERVICES CONTRACT RATES AND CONTRACT APPROVAL – JANUARY 1, 2009 THROUGH DECEMBER 31, 2009 The Sheriff is requesting authorization to establish Law Enforcement Services contract overtime rates for the period January 1, 2004 through December 31, 2008. The FY 2009 / FY 2010 Adopted Budget assumes increased costs and revenues associated with these rates, therefore, no budget amendments are necessary. Greimel moved approval of the attached suggested Fiscal Note. Supported by Middleton. Motion carried unanimously on a roll call vote with Kowall, Crawford, Potter, Woodward and Rogers absent. FINANCE COMMITTEE Page 3 November 13, 2008 8. MR #08251 – SHERIFF’S OFFICE – DISPOSITION OF K-9 DOG The Sheriff is requesting authorization to sell K -9 unit dog “Rocko” to his handler, Deputy Sherry Locher for the nominal sum of $1 under the terms and conditions of the Transfer of Ownership and Release of Claims Agreement. Rocko was purchased per MR #99114 and has served the Sheriff’s Office for the past nine years. The Sheriff is requesting replacement of Rocko, therefore, no budget amendment is recommended. Greimel moved approval of the attached suggested Fiscal Note. Su pported by Middleton. Motion carried unanimously on a roll call vote with Kowall, Crawford, Potter and Rogers absent. 9. MR #08252 – SHERIFF’S OFFICE – ADDITION OF K-9 DOG AND DONATION OF $5,000 FROM MILK BONE CORPORATION Due to retirement of “Rocko” from the canine unit, the Sheriff is requesting authorization to purchase a fully trained K-9 dog “Yeager” from the current vendor at a cost of $6,500. The Milk Bone Corporation has donated $5,000 for this purchase and the balance of funding is available in the Sheriff’s forfeiture account. The County has agreed to accept this donation and the $1,500 funding balance is included in the FY 2009 and FY 2010 Adopted Budget. Greimel moved approval of the attached suggested Fiscal Note. Supported by Middlet on. Motion carried unanimously on a roll call vote with Kowall, Crawford, Potter and Rogers absent. 10. DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – COMMUNITY AND HOME IMPROVEMENT DIVISION – FY 2008 HOUSING COUNSELING GRANT ACCEPTANCE Community and Home Improvement is requesting authorization to accept a $25,000 Federal FY 2008Housing Counseling Grant award fro the U.S. Department of Housing and Urban Development for the County’s 2009 Fiscal Year. In accordance with Federal program requ irements, funding will be used to supplement Community Development Block Grant funds allocated to deliver housing counseling services. No County match is required and the grant does not cover indirect costs. The award amount is $37,000 less than the previous award. A budget amendment will be made as outlined the Fiscal Note. Ms. Rieth reported that under the Division has also applied for federal CDBG Program Neighborhood Stabilization Program funding that if awarded will include a housing counseling com ponent and additional housing counselors will be added. Greimel moved approval of the attached suggested Fiscal Note. Supported by Douglas. Motion carried unanimously on a roll call vote with Kowall, Crawford, Potter and Rogers absent. 11. MR #08244 – DEPARTMENT OF INFORMATION TECHNOLOGY – FOURTH QUARTER 2008 DEVELOPMENT APPROPRIATION TRANSFER Information Technology is requesting authorization to appropriate and charge Fourth Quarter 2008 Development costs to benefiting departments as follows: $1,51 8,883.37 for development and $15,676.52 for imaging to General Fund/General Purpose Departments, $701,952.39 in direct charges to Special Revenue and Proprietary Fund departments; $10,353.60 for non -governmental imaging development and $10,353.60 to non -county agencies. Budget amendments will be mad e as outlined in the scheduled attached to the Resolution and Fiscal Note. Douglas moved approval of the attached suggested Fiscal Note. Supported by Long. FINANCE COMMITTEE Page 4 November 13, 2008 Motion carried unanimously on a roll call vote with Kowall, Crawford, Potter and Rogers absent. 12. DEPARTMENTS OF FACILITIES MANAGEMENT AND EMERGENCY RESPONSE AND PREPAREDNESS – APPROVAL AND ACEPTANCE OF LEASE AGREEMENT FOR EMERGENCY RESPONSE AND PREPAREDNESS STORAGE FACILITY 5764 TEREX AVENUE, CLARKST ON, MICHGIAN On behalf of Emergency Response and Preparedness, Facilities Management has negotiated a lease agreement between the County and Mr. David Blower for approximately 3,600 square feet of a warehouse building located in an industrial park at 5764 Terex Avenue in Springfield T ownship for storage purposes. There currently exists no adequate County facility for this purpose. The lease shall begin December 1, 2008 and shall be on a month to month basis at a cost of $2,520 per month, inclusive of all building and site maintenance, snow removal, taxes and utilities. Funding will come from the FY06 Urban Area security Initiative Grant. No budget amendment is necessary. Middleton moved approval of the attached suggested Fiscal Note. Supported by Douglas. Motion carried unanimously on a roll call vote with Kowall, Crawford, Potter and Rogers absent. 13. DEPARTMENT OF MANAGEMENT AND BUDGET – 2008 APPORTIONMENT OF LOCAL TAX RATES Management and Budget is requesting authorization to revise previously adopted 2008 apportionment rates to allow for additional millages voted up through December 7, 2008, for schools and, if adopted, up to and including November 4, 2008, for other taxing jurisdictions. The 2008 Apportionment Report will be revised to reflect the Novi Community School District Transfer debt reduction as indicated within the resolution. The revised 2008 Apportionment of Local Tax Rates document will be provided to all commissioners. Greimel moved approval of the attached suggested Resolution. Supported by Coulter. Motion carried unanimously on a roll call vote with Kowall, Crawford, Potter and Rogers absent. COMMUNICATIONS A. Department of Management and Budget / Purchasing Division – Contract Exception Report for the Month of November, 2008 B. Memorandum from Department of management & budget and Department of Human Resources: Cost/Benefit Analysis of Transit Commuter Benefit Program for Employees C. Memorandum from Sheriff’s Office – Lack of Funds from State for FY 2008 Jail Reimbursement Program D. Economic Development & Community Affairs Department – Community & Home Improvement Division – 2008 Community Development Block Grant (CDBG) Annual Action Plan – Application for Amendment for the Neighborhood Stabilization Program (NSP) E. Clerk/Register of Deeds – 2009 Remonumentation Grant Application F. Department of Information Technology – CLEMIS – FY 2009 Electronic Crash Capture & Submission Grant Application FINANCE COMMITTEE Page 5 November 13, 2008 Long moved to receive and file Communications A -F. Supported by Woodward. Motion carried on a voice vote. OTHER BUSINESS / ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 9:17 a.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.