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HomeMy WebLinkAboutMinutes - 2009.01.13 - 36322 January 13, 2009 The meeting was called to order by Chairperson Scott at 9:33 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: John Scott, Jim Nash, Bradford Jacobsen, Jim Runestad, Tim Burns, Steve Schwartz PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: Robert Gosselin PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITHOUT NOTICE: Kim Capello OTHERS PRESENT: EXECUTIVE OFFICES Phil Bertolini, Deputy County Executive FACILITIES MANAGEMENT Bob Larkin, Manager Paul Hunter, Manager, Facilities Engineering Mike Hughson, Property Manager Ed Joss, Supervisor, Facilities Planning BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Harvey Wedell, Senior Analyst Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE PUBLIC COMMENT None APPROVAL OF THE MINUTES Nash moved approval of the minutes of December 2, 2008, as printed. Supported by Burns. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bradford Jacobsen Kim Capello Jim Runestad Tim Burns Steven Schwartz JOHN SCOTT Chairperson ROBERT GOSSELIN Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 January 13, 2009 AGENDA ITEMS 1. BOARD OF COMMISSIONERS – 2008 ANNUAL REPORT OF THE PLANNING & BUILDING COMMITTEE Mr. Bertolini indicated to the committee that since Dave Ross had retired last year, he has been acting as interim Director of Facilities Management, and he introduced Bob Larkin, Manager , Facilities Management; Mike Hughson, Property Manager, Facilities Management; Paul Hunter, Manager, Facilities Engineering; and Ed Joss, Supervisor of Facilities Planning, Facilities Maintenance and Operations, to the committee members. Per Section XI.D.5 of the Oakland County Board Rules, the Planning & Building Committee is to complete an inspection biennially of County-owned buildings and grounds and submit a detailed, annual report to the full Board of Commissioners with recommendations for necessary improvement, repair or upkeep needed to place the buildings in a reasonably sufficient condition, considering the aesthetic surroundings. Facilities Management drafted the 2008 Annual Report for the Planning and Building Committee reflecting the approved projects completed and approved in 2008 and projects that are expected to be completed in 2009. Mr. Bertolini assured the commissioners that all projects must go through him for approval , and only projects that are absolutely necessary will be approved. The 2008 Annual Report is to be submitted to the full Board for review. Nash moved the foregoing 2008 Annual Report of the Planning and Building Committee to the full Board for review. Supported by Jacobsen. Motion carried unanimously on a roll call vote with Gosselin and Capello absent. 2. THE PARKS AND RECREATION COMMISSION/DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST TO GRANT EASEMENT FOR UNDERGROUND ELECTRIC SERVICE TO THE DETROIT EDISON COMPANY – WATERFORD OAKS COUNTY PARK The Detroit Edison Company has requested a ten-foot wide easement for underground electric service at the Waterford Oaks County Park, as it is currently relocating and upgrading electrical service to the maintenance and administration buildings at the park. The Parks and Recreation Commission staff and the Detroit Edison Company have agreed on a route for the underground electric service, and the Departments of Facilities Management and Corporation C ounsel have reviewed and/or prepared all necessary documents for granting this easement. Jacobsen moved approval of the attached suggested resolution. Supported by Nash. Motion carried unanimously on a roll call vote with Gosselin and Capello absent. CONSENT AGENDA – INFORMATIONAL ITEMS A. 2009 Facility Inspection List B. Oakland County Building Authority Minutes of November 12, 2008 C. Facilities Management 2009 Capital Improvement Program Monthly Progress Report – Planning & Building Committee Page 3 January 13, 2009 December 2008 The 2009 Facility Inspection List was passed around for the commissioners to sign up for inspections of County facilities. The original list is on file with Pam Worthington, Committee Coordinator. Nash moved to receive and file Item A on the Consent Agenda. Supported by Jacobsen. Motion carried on a voice vote. Jacobsen moved to receive and file Item B on the Consent Agenda. Supported by Runestad. Motion carried on a voice vote. In regards to Item C on the Consent Agenda, Mr. Bertolini indicated that some of the projec ts on the 2009 Capital Improvement Program have been stopped, put on hold or redesigned. Nash moved to receive and file Item C on the Consent Agenda. Supported by Jacobsen. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Chairperson Scott reminded the commissioners about the revision in Board Rule IX. Committee Operations B. Quorum and Attendance, that states that “Every Committee member shall, before the meeting time of any Committee meeting, advise the Committee Coordinator assigned to that committee when an absence is necessary. Such absence will be recorded in official minutes. If previous notice is provided to the coordinator, the committee member shall be marked ‘Absent with Notice’. If previous notice of an absence is not provided to the coordinator, the member shall be marked ‘Absent Without Notice’. He further indicated that if the Committee Coordinator, Pam Worthington, is not available at the time, they should ask that a written note be provided to her informing her tha t they will be absent at that particular meeting. Chairperson Scott indicated that at the Board meeting of January 8, 2009, the following commissioners were assigned to the Coordinating Zoning Committee: Robert Gosselin, Chairperson; Kim Capello, Vice-Chairperson; and Steve Schwartz. Planning & Building Committee Page 4 January 13, 2009 There being no further business to come before the Commi ttee, the meeting adjourned at 10:10 a.m. ___________________________________ __________________________________ Pamela L. Worthington Lawrence Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.