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HomeMy WebLinkAboutMinutes - 2009.01.15 - 36325TOM MIDDLETON Chairperson MIKE GINGELL Vice Chairperson TIM GREIMEL Minority Vice Chairperson January 15, 2009 Chairperson Middleton called the meeting of the Finan ce Committee to order at 9:05 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton, Mike Gingell, Tim Greimel, Sue Ann Douglas , Christine Long, Jeff Potter, David Potts, Shelley Taub, Helaine Zack, David Coulter, David Woodward COMMITTEE MEMBERS ABSENT WITH NOTICE Christine Long OTHERS PRESENT CIRCUIT COURT Kevin Oeffner, Administrator Lisa Langton, Deputy Court Administrator PROBATE COURT Rebecca Schnelz, Court Administrator John Cooperrider, Deputy Court Administrator CLERK/ROD – ELECTIONS Jim Van Leuven, Deputy Clerk DISTRICT COURT 52-4 Jim Ver Ploeg, Administrator EMERGENCY RESPONSE Gail Novak, Chief EXECUTIVE OFFICE Phil Bertolini, Deputy & CIO Robert Daddow, Deputy Gerald Poisson, Deputy FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Holly Conforti, Supervisor Linda Pearson, Analyst Leo Lease, Analyst Prentiss Malone, Analyst Nancy Falardeau, Analyst Monica Tinsley, Analyst Robert Riegal, Analyst HUMAN RESOURCES Nancy Scarlet, Director Cathy Shallal, Manager Lori Motyka, Sueprvisor INFORMATION TECHNOLOGY Ed Poisson, Director MANAGEMENT & BUDGET Laurie Van Pelt, Director PROSECUTING ATTORNEY Paul Walton, Acting Deputy Chief OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Sue Ann Douglas Christine Long Jeff Potter David Potts Shelley Taub Helaine Zack David Coulter David Woodward FINANCE COMMITTEE Page 2 January 15, 2009 OTHERS PRESENT CONTINUED PURCHASING Scott Guzzy, Chief TREASURER Keith Sawdon, Deputy Treasurer SHERIFF Michael McCabe, Undersheriff Robert Smith, Major Mark Newman, Captain WATER RESOURCES COMMISSION Kevin Larsen, Chief Deputy FREE PRESS John Wisely, Reporter OTHERS Pat Coates BOARD OF COMMISSIONERS Lawrence Doyle, Admin 8istratrive Director Harvey Wedell, BOC Sr. Analyst Sheryl Mitchell, BOC Sr. Analyst Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Douglas moved approval of the minutes of December 1, 2009 as printed. Supported by Taub. Motion carried on a voice vote. PUBLIC COMMENT None. 5. FISCAL YEAR (FY) 2008 CONTINGENCY REPORT The FY 2009 Contingency Fund balance of $122,932 will remains unchanged with actions on today’s agenda. Mr. Soave explained the Contingency Report a nd the additional information sheets provided with this Report every month provide a running record on the use of these non-department funds , which are for certain non-departmental allocations for various items that may come up during the year. These funds Include Salary Adjustment Reserve (budgeted for FY 2010 General Salary Increase), Classification and Rate Change (used for salary administration project quarterly reports or potential reorganizations), Sala ry Appropriation-Overtime (used only if a department could not cover overtime within their existing budget due to extraordinary circumstances), Fringe Benefit Reserve (FY 2010 fringe increase related to general salary increase), Capital Outlay -Miscellaneous (used only for extraordinary items that may come up) and Grant Match (moved to departmental budgets as grants are accepted). The Director of Management and Budget has the authority to move Overtime and Capital Outlay funds . Use of funds from any of these other accounts must be approved through the Finance Committee and Board of Commissioners. Currently there is a freeze on capital purchases. Additional reports include the use of General Fund Equity that has either been reserved (prepaids, payroll and petty cash) or designated for planned uses by the FY 2009 Year-End Resolution. Planned Designations must be authorized by Finance Committee resolution. Elected Officials who accelerated their previous budget task received credit under the Budget Transition designations. Information on Distribution Balances to communities and the use of Cooperative Capital Initiatives Resolving Funds is also included. Potts moved to receive and file the Contingency Report dated January 8 2009. Supported by Taub. Motion carried on a voice vote. FINANCE COMMITTEE Page 3 January 15, 2009 REGULAR AGENDA A proposed report was added to Item 7 and Communication Item B was moved up on the agenda for review in conjunction with Item 9, becoming Item 9a. There were no objections. 6. FINANCE COMMITTEE CHAIRPERSON’S APPOINTMENTS TO THE AUDIT SUBCOMMITTEE Chairpe rson Middleton appointed Finance Committee members Gingell, Douglas and Greimel to the Audit Subcommittee. No Committee action is required. 7. CIRCUIT COURT/CIVIL CRIMINAL – FY 2009 MICHIGAN MENTAL HEA LTH COURT GRANT ACCEPTANCE The Circuit Court is requesting authorization to accept a FY 2009 $8,000 Michigan Mental Health Court Grant from the Michigan Department of Community H ealth. This is the first year of grant award. Funds of $5,000 will be used for assessment and testing supplies and $3,00 0 for related travel and conference purposes. Taub moved to recommend to report to amend the resolution to strike the third WHEREAS “WHEREAS the $8,000 award will be used to provide drug testing supplies and general support to the Adult Drug Court Program. T here is no general fund financial obligation.” And instead insert: “WHEREAS the $8,000 award will be used to purchase assessment supplies, testing supplies, and travel and conference. There is no general fund financial obligation.” Supported by Gingell. Motion carried unanimously on a roll call vote with Long and Potter absent. Greimel moved the attached suggested Fiscal Note. Supported by Potts. Motion carried unanimously on a roll call vote with Long and Potter absent. 8. COUNTY EXECUTIVE – EMERGENCY RESPONSE AND PREPAREDNESS – HAZARDOUS MATERIALS EMERGENCY PLANNING 2008 -2009 GRANT AGREEMENT Emergency Response and Preparedness is requesting authorization to accept from the Michigan State Police, Emergency Management and Homeland Security Div ision funding up to $9,000. Funds will be used by the Local Emergency Planning Committee to submit new and updated plans under the Superfund Amendment and Reauthorization Act of 1986, Title III right to know on extremely hazardous substances in local communities planning provision. Greimel moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Long and Potter absent. FINANCE COMMITTEE Page 4 January 15, 2009 9. INFORMATION TECHNOLOGY – REQUEST TO EXTEND THE EMERGENCY T ELEPHONE OPERATIONS SURCHARGE Communication Item B. Radio Project – Financial Status / Issues Based on September 30, 2008 Financial Statements I Information Technology is requesting that the Board of Commissioners authorize an extension of the operational surcharge per device capable of accessing 9 -1-1 for the period of February 28, 2009 through June 30, 2010 in the amount of $.18 per communication device to cover the operations and necessary provisions of the Radio Communications Fund. This action is pr ovided for under the provisions of the Emergency Telephone Service enabling Act, as amended. Mr. Daddow and Ms. Coates responded to questions from the committee. Ms. Coates explained that the original legislation covered only wlrelines while the new 2008 legislation includes any wire device that can access 9-1-1, allowing for a reduction in the surcharge from that previously authorized under MR #07188. Equipment installation continues to be ongoing while software issues are being addressed. Taub moved approval of the attached suggested Resolution. Supported by Gingell. Motion carried unanimously on a roll call vote with Long absent. Gingell moved to receive and file Communication Item B. Supported by Potts. Motion carried on a voice vote. COMMUNICATIONS A. Department of Management and Budget / Purchasing Division – Contract Exception Report for the Month of January, 2009 C. Notice of Hearings Re: Request for Industrial Facilities Exemption Certificate for Torca Projects, Inc. Located at 2430 E. Walton Blvd., Auburn Hills, MI 48326 D. Notice of Hearing Re: Request for a New Industrial Facility Exemption Certificate to Extend the Exemption Period of an Existing Industrial Facility Exemption Certificate for: 1. Louca Mold Aerospace Machining IFEC #98-491 Located at 1460 Atlantic Blvd., Auburn Hills, MI 48326 2. Continental Teves, inc. IFEC #2000 -276 Located at One Continental Dr., Auburn Hills, MI 48326 3. Data Reproductions Corp. IFEC #2000 -625 Located at 4545 Glenmeade Lane, Auburn Hills MI 48326 E. Notice of Hearing Re: City of Farmington Hills Request to Revoke Personal Property Component(s) of Industrial Facilities Exemption Certificate for: 1. #2004-009, Issued to AFL Automotive Limited Partnership Located in Farmington Hills MI 2. #2004-010, Issued to Alcoa Inc., Located in Farmington Hills, MI Douglas moved to receive and file Communications A -E. Supported by Taub. Motion carried on a voice vote. FINANCE COMMITTEE Page 5 January 15, 2009 10. DEPARTMENT OF MANAGEMENT AND BUDGET – PROPERTY TAX UPDATE AND BUDGETARY IMPACT PROJECTION S Mr. Hieber distributed “Oakland County 2010 Outlook – How Understanding Market Performance Impacts Taxable (Value)” and provided a Power Point presentation outlining this information. He explained that 75% of the County’s Taxable Value results from residential property so those current declining market values are dramatically affecting the County’s bottom line. Included in his review was information on the rate of Sheriff’s Deed Mortgage Foreclosures, market trends, the impact of Proposal A on property, etc. A copy of the brochure An “Understanding Your Assessment Change” put together by Equalization for mailing to Oakland County property owners was included in the presentation. Mr. Soave reviewed the information on Oakland County’s Ge neral Fund Property Tax Calculations through FY 2015. This information was also included in the “Outlook” document. Commissioner Potter requested that some of this information be provided to the local communities. Ms. Scarlet provided an outline of the Changes to Oakland County’s benefit package since 1984 and comparisons of the County’s general salary increases to national and southeast Michigan pay increases, as well as comparisons to various Michigan counties. Mr. Daddow presented updated overview of his “Perfect Storm” presentation which is based on state and regional financial issues and assumes that the automobile industry stabilizes - that Detroit’s 3 automobile manufacturers and parts suppliers remain in business. The Committee was provided with copies of the Administration’s memo dated January 14, 2009 sent to all Elected Officials regarding the anticipated FY 2010 -2012 Budget Short fall and budget tasks for FY 2010 – FY2012. A summary of anticipated budget shortfalls and required budget tas ks by operating department for FY 2009 - FY 2014 was also provided and reviewed by Administrative staff. Commissioner Douglas asked that budget task figures be revised to include the action commissioners took with adoption of the FY 2009 and FY 2010 Budge t in freezing their salaries for FY 2009 and FY 2010. Ms. Van Pelt indicated that this information would be revised for the presentation on January 22, 2009 following the Board meeting. Mr. Poisson spoke to the issue of mandated service levels. OTHER BUSINESS / ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 11:58 a.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.