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HomeMy WebLinkAboutMinutes - 2009.01.29 - 36330TOM MIDDLETON Chairperson MIKE GINGELL Vice Chairperson TIM GREIMEL Minority Vice Chairperson January 29, 2009 Chairperson Middleton called the meeting of the Finan ce Committee to order at 9:02 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton , Mike Gingell, Tim Greimel, Sue Ann Douglas , Christine Long, Jeff Potter, David Potts, Shelley Taub, David Coulter, David Woodward COMMITTEE MEMBERS ABSENT WITH NOTICE Helaine Zack OTHERS PRESENT CIRCUIT COURT Kevin Oeffner, Administrator ECONOMIC DEVELOPMENT Maureen Krauss, Deputy Director Steve Huber, Marketing/Communications Officer EXECUTIVE OFFICE Phil Bertolini, Deputy & CIO FACILITIES ENGINEERING Paul Hunter, Manager FACILITIES MANAGEMENT Mike Hughson, Property Specialist FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Linda Pearson, Analyst Leo Lease, Analyst Nancy Falardeau, Analyst Robert Riegal, Analyst HUMAN RESOURCES Nancy Scarlet, Director Jennifer Mason, Manager Karen Jones, Supervisor Dean Shackelford, Supervisor Jordie Kramer, Analyst Angie Broegman-Stinde, Analyst MANAGEMENT & BUDGET Laurie Van Pelt, Director PARKS & RECREATION Dan Stencil, Executive Officer PURCHASING Jack Smith , Manager RISK MANAGEMENT Julie Secontine, Risk Manager SHERIFF Michael McCabe, Undersheriff Dale Cunningham, Business Manager OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Sue Ann Douglas Christine Long Jeff Potter David Potts Shelley Taub Helaine Zack David Coulter David Woodward FINANCE COMMITTEE Page 2 January 30, 2009 OTHERS PRESENT CONTINUED VETERANS AFFAIRS Diana Calvin, Manager WATER RESOURCES COMMISSIONER Phil Sanzica, Engineer Amy Ploof, Stormwater Engineer Chip Tischer, Community Liaison BENEFIT OUTSOURCING SOLUTIONS James Wroe, Chief Operating Officer Laurence German, President INDEPENDENCE TWP. FIRE DEPT. Steve Ronk, Chief BOARD OF COMMISSIONERS Lawrence Doyle, Admin 8istratrive Director Harvey Wedell, BOC Sr. Analyst Sheryl Mitchell, BOC Sr. Analyst Helen Hanger, Sr. Committee Coordinator PLEDGE OF ALLEGIANCE APPROVAL OF THE PREVIOUS MINUTES Potts moved approval of the minutes of January 15, 2009 as printed. Supported by Potter. Motion carried on a voice vote. PUBLIC COMMENT None. 6. FISCAL YEAR (FY) 2008 CONTINGENCY REPORT The FY 2009 Contingency Fund balance of $122,932 will remains unchanged with actions on today’s agenda. Long moved to receive and file the Contingency Report dated January 8 2009. Supported by Coulter. Motion carried on a voice vote. REGULAR AGENDA 7. SHERIFF’S OFFICE – CONTRACT FOR SERVICES BETWEEN THE COUNTY OF WAYNE AND THE COUNTY OF OAKLAND FOR WARRANT ENFORCEMENT PAROLE ABSCO NDERS The Sheriff is requesting authorization to enter into a contract with the County of Wayne to continue to participate in a Parole Absconder Unit for FY 2009 (Oct. 1, 2008 – Sept. 30, 2009). One Deputy II and one unmarked vehicle will be continued to adequately perform the duties associated with the Unit. The total cost of the program is $122,407 for 12 months, with Wayne County reimbursing up to $75,000 and the remaining cost of $47,407 being covered by the Sheriff’s Law Enforcement Enhancement Account. Budget amendments are outlined in the Fiscal Note. Potts moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Zack absent. FINANCE COMMITTEE Page 3 January 30, 2009 8. SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CITY OF ROCHESTER HILLS - 2009 The Sheriff is requesting authorization to amend its current law enforcement contract with the City of Rochester Hills beginning February 7, 2009 to upgrade one Patrol Investigator to Dete ctive Sergeant (reclassifying a Deputy II to a Sergeant). The budget will be amended to reflect operating revenues and expenses of $8,003 for FY 2009 and $12,004 for FY 2010 as outlined in the Fiscal Note. Potts moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Zack absent. 9. WATER RESOURCES COMMISSIONER (WRC) – ROUGE RIVER – OAKLAND COMMUNITIES PUBLIC SERVICES ANNOUNCEMENT PROJECT – GRANT ACCEPTANCE The Water Resources Co mmissioner (WRC) is requesting authorization to accept a Federal grant reimbursement award of $50,000 from the County of Wayne for its Rouge-Oakland Public Services Announcement Project. The WRC will provide matching funding of $50,000 that will be met wit h existing WRC personnel and other in -kind services from documented donations of airtime for public s ervice announcements broadcast by cable and radio contractors. Budget amendments are outlined in the Fiscal Note. WRC staff explained that their intent was to try and blanket the entire Rouge area with announcements to educate the public on storm-water management and how it impacts the waterways and the Great Lakes. Potts moved approval of the attached suggested Fiscal Note. Supported by Gingell. Motion carried unanimously on a roll call vote with Zack absent. 10. DEPARTMENT OF PUBLIC SERVICES/OAKLAND PET ADOPTION CENTER (OPAC) – MICHIGAN PET FUND ALLIANCE DONATION ACCEPTANCE The Oakland Pet Adoption Center (Animal Control) is requesting authoriz ation to accept a $26,400 donation from the Michigan Pet Fund Alliance. This donation will be placed into the Oakland Pet Adoption Centers “Legacy Fund” which is used exclusively for special project s and enhancements at the OPAC. This donation will be used for the spay and neuter program. No budget amendment is recommended. Gingell moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Zack absent. 11. THE PARKS AND RECREATION COMMISSION/DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST TO GRANT EASEMENT F OR UNDERGROUND ELECTRIC SERVICE TO THE DETROIT EDISON COMPANY – WATERFORD OAKS COUNTY PARK On behalf of Parks and Recreation, Facilities Management is requesting authorization to g rant the Detroit Edison Company a 10 -foot easement, for the sum of $1, at the Waterford Oaks County Park to provide underground electric service to the Park’s maintenance and administration buildings as part of a relocation and electrical upgrade project. No General Fund/General Purpose funding is required. Woodward moved approval of the attached suggested Fiscal Note. Supported by Gingell. Motion carried unanimously on a roll call vote with Zack and Coulter absent. FINANCE COMMITTEE Page 4 January 30, 2009 12. DEPARTMENT OF RISK MANAGEMENT – APPROVAL OF AN INTERLOCAL AGREEMENT BETWEEN OAKLAND COUNTY AND VARIOUS LOCAL MUNICIPALITIES FOR THE USE AND OEPRATION OF SPECIALIZED SEARCH AND RESCUE VEHICLES Risk Management is requesting approval of a Search and Rescue Emergency Response Vehicle Inte rlocal Agreement that will be signed with the local municipalities who will be utilizing the equipment. Funding for this equipment will be provided by Homeland Security Grant Funds from the Urban Area Security Initiative in order to stand up the first Sea rch and Rescue Task Force in Michigan – Michigan Task Force 1. Oakland County will be responsible for purchasing, housing and insuring the equipment . The County will not be responsible for costs associated with operation, maintenance or repair unless gra nt funds become available for such purposes. The County shall also not be responsible for replacing these vehicles if they are damaged or destroyed or for replacing disposable and consumable equipment and supplies for or on these vehicles. Independence To wnship has agreed to store the equipment on a permanent basis. Ms. Secontine and Chief Ronk reviewed the various aspects of the agreement. Ms. Secontine indicated that the grant funds can not be used for construction or to purchase a facility but can b e used for rent. Based on the counties participating in this effort, the equipment will be centrally located. Ms. Secontine explained that the liability language in the agreement is used by both the State and Oakland County and is based on related statutes and case law. She indicated that she would provide additional information regarding this matter to Committee members. Taub moved approval of the attached suggested Resolution. Supported by Douglas. Motion carried unanimously on a roll call vote wi th Zack absent. 13. HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2008-2010 LABOR AGREEMENT FOR EMPLOYEES REPRESENTED BY THE MICHIGAN NURSES ASSOCIATION (MNA) Human Resources has completed its negotiations with the Michigan Nurses Associated, representing 1 11 public health nurses, and is requesting authorization to enter into a labor agreement for the period October 1, 2007 through September 30, 2010. The agreement will include a 1% wage increase for FY 2008 and 2009, both to become effective with the pay p eriod beginning September 27, 2008, and a wage re -opener for FY 2010. Additional modifications include implementation of health care contributions consistent with general employees for FY 2009 based on hiring date and a benefit re -opener for FY 2010. Several contract language modifications were also agreed to as outlined in the summary. Wage increases for FY 2009 were included with the Adopted Budget. Therefore, no amendments are recommended. Long moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Zack absent. 14. OAKLAND COUNTY CIRCUIT COURT – REQUEST FOR INTERNAL FUND TRANSFER TO SUPPORT JUDGE ON -LINE PROGRAM Circuit Court is requesting a transfer of accelerated savings of $121,730 from its Controllable Personnel budget to its Controllable Operating budget, in the Circuit Court’s Special projects account, against which telephonic and IT equipment will be expensed for expanding the Judge On -Line program. These accelerated savings are a result of the Court’s elimination of two court reporter positions nine months in advance of its budget task. Mr. Oeffner explained that the pilot program has proven very successful. This equipment will be used to allow teleconferencing and tr anscript capabilities and IT will provide infrastructure to support the use of multiple lines by multiple users at a given time. FINANCE COMMITTEE Page 5 January 30, 2009 Greimel moved approval of the attached suggested Fiscal Note. Supported by Gingell. Motion carried unanimously on a roll cal l vote with Zack absent. COMMUNICATIONS A. Department of Management and Budget / Purchasing Division – Contract Exception Report for the Month of January, 2009 Item A-1: Commissioner Taub asked that she be provided with the total figure for Economic Development’s Advertising budget. Item B-1: Ms. Calvin displayed the flag cases used to display the U.S. Flags provided by the U.S. Department of Veteran’s Affairs to the next -of-kin of deceased U.S. Veterans residing in Oakland County. Douglas moved to receive and file Communication A. Supported by Greimel. Motion carried on a voice vote. 15. HUMAN RESOURCES – PHARMACY BENEFIT ADMIN ISTRATIVE ENHANCEMENTS Ms. Mason and Messrs. German and Wroe presented information on the County’s current pharmacy manager Navitus and pending changes to the Pharmacy Benefit program. Ms. Mason reported that Navitus provides its services for a straight monthly administrative fee with no hidden charges and has provided the County with outstanding service. Mr. German provi ded a history of how the pharmaceutical companies work to discourage the manufacturing of generics and over -the-counter products once patents expire. He gave an overview of administrative enhancements to the pharmacy program. Mr. Wroe explained that no longer are all generics cheaper th an the brand names they replace . Notification to employees of program changes will begin in March and the program will be implemented in July. There will be no changes to the 3 -tier co-payment structure. Taub moved to receive and file the Oakland County 2009 Pharmacy Administration Enhancements presentation material. Supported by Gingell. Motion carried on a voice vote. OTHER BUSINESS / ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 11:17 a.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approva l.