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HomeMy WebLinkAboutMinutes - 2009.02.25 - 36333 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 HUMAN RESOURCES COMMITTEE February 25, 2009 The meeting was called to order by Chairperson Douglas at 9:30 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. HUMAN RESOURCES COMMITTEE MEMBERS PRESENT: Sue Ann Douglas, Kim T. Capello, Eric Coleman, Thomas F. Middleton, John A. Scott, Robert Gosselin, Mattie Hatchett and Janet Jackson HUMAN RESOURCES COMMITTEE MEMBERS ABSENT WITH NOTICE: Michael J. Gingell OTHERS PRESENT: Human Resources Nancy Scarlet, Director Heather Mason, Analyst Lori Motyka, Supervisor Jordie Kramer, Analyst Jennifer Mason, Manager Karen Jones, Supervisor Brenthy Johnston, Analyst Cathy Shallal, Manager Sheriff’s Office Mike McCabe, Under Sheriff Dale Cunningham, Business Manager Jail Library Kimarie Martin, Library Aide Board of Commissioners Larry Doyle, Administrative Director Sheryl Mitchell, Sr. BOC Analyst Harvey Wedell, Sr. BOC Analyst Nancy Wenzel, Committee Coordinator APPROVAL OF MINUTES OF JANUARY 28, 2009 Middleton moved to approve the minutes of January 28, 2009 as printed. Supported by Scott. Motion carried on a voice. Sue Ann Douglas Chairperson Kim T. Capello Majority Vice-Chair Eric Coleman Minority Vice-Chair Thomas F. Middleton John A. Scott Robert Gosselin Michael J. Gingell Mattie Hatchett Janet Jackson Human Resources Committee Page 2 February 25, 2009 PUBLIC COMMENT None. MR #09023 SHERIFF’S OFFICE-CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF LYON-2009 The Charter Township of Lyon has contracted with the Oakland County Sheriff’s Department to provide law enforcement services. The Township has approved a proposed amendment to the contract adding two Deputy II (no-fill) positions bringing the total number of Deputy II (no-fill) positions to twelve and the total number of contracts to fifteen. Middleton moved the Human Resources Committee Report to the Board with the recommendation MR #09023 be adopted. Supported by Coleman. Motion carried unanimously on a roll call vote with Gingell absent. MR #09024 SHERIFF’S OFFICE – CONTRACT EXTENSION FOR PRIVATE FOOD SERVICE VENDOR THROUGH 2012 The Sheriff requested the County Purchasing Division to send out a Request for Proposal to privatize the food service operation within the Sheriff’s Department. The Sheriff ’s Department contracted with Aramark Correctional Services, Inc. for three years starting August 19, 2000. The contract has been renewed two times through August of 2009. Aramark has agreed to maintain the current price per meal effective on August 19, 2008 and to hold that price until August 19, 2009, and to cap the increase for the second year at CPI or 3% and CPI or 5% for the third year, Aramark will assume the operation of the Commissary and will continue to fund two Library Technician and one Account Clerk II position as the Commissary did. Aramark will continue to fund an estimated $65,000 annually for indigent inmates and reimburse the county for inmate welfare items. Aramark will make payments of $15,000 a month to the County as long as the eligible inmate population stays above 1,600 and should commissary revenues exceed $1,665,500 by 10% annually Aramark would negotiate a higher percentage of revenue to the County. Three positions will be changed from Proprietary to General Fund/General Purpose effective March 14, 2009. Eight positions in the Jail Commissary Unit will be deleted effective March 14, 2009. Scott moved the Human Resources Committee Report to the Board with the recommendation MR #09024 be adopted. Supported by Coleman. Coleman moved to Report to the Finance Committee with the recommendation that the Sheriff’s Office be required to report to the Finance Committee when there is a variance over $50,000 above the approved contract. Supported by Capello. Motion carried unanimously on a roll call vote with Gingell absent. Main Motion carried unanimously on a roll call vote with Gingell absent. Human Resources Committee Page 3 February 25, 2009 HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2009 WAGE & BENEFIT RE-OPENER AND ONE YEAR CONTRACT EXTENSION OF THE LABOR AGREEMENT FOR EMPLOYEES REPRESENTED BY THE OAKLAND COUNTY EMPLOYEES UNION The County of Oakland and the Oakland County Employees Union have negotiated a contract covering approximately 347 employees. A wage and benefit re-opener and one year contract extension has been reached for the period October 1, 2008 through September 30, 2010. The agreement provides for a 1% increase for Fiscal Year 2009 and a wage re-opener for Fiscal Year 2010. As provided in MR #07216 the health benefit contribution increases for 2009 with a benefit re-opener for 2010. Scott moved approval of the attached suggested resolution. Supported by Hatchett. Motion carried unanimously on a roll call vote with Gingell absent. HUMAN RESOURCES DEPARTMENT – CHANGE TO MERIT RULE 1, 2, 3, 4, 5, 6, 10A, 11, 12, 13, 18, 21, 22 AND 23 Several Merit Rules need to be updated due to the changes in the Merit System Resolution passed by the electorate of Oakland County on November 4, 2008, changes in Federal Law regarding the Family Medical Leave Act, the Personnel Committee was re -titled to the Human Resources Committee, and current County procedures. Hatchett moved approval of the attached suggested resolution. Supported by Coleman. Motion carried unanimously on a roll call vote with Gingell absent. HUMAN RESOURCES DEPARTMENT – SALARY ADMINISTRATION PLAN 1ST QUARTERLY REPORT FOR FY 2009 The Salary Administration Plan approved by the Board of Commissioners for Salary Grades 1 -21 provides a process for departments and employees to request a review of salary grade placement and classifications. Six reviews were requested involving ten positions. Two of the reviewed classifications were upgraded while four remained the same. The unused classification title of “Senior Financial Analyst” was deleted. Middleton moved approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote with Gingell absent Chairperson Douglas requested the Human Resources Department Report back to the Committee regarding the standards used in the review process and what benchmarks are used in determining the wage structure. COMMUNICATIONS – CONSENT AGENDA Scott moved to Receive & File Item A A. Position Change Summary Report Supported by Middleton. Motion carried on a voice vote. Human Resources Committee Page 4 February 25, 2009 OTHER BUSINESS Chairperson Douglas requested the Committee be supplied with a Vacancy Report in the near future. Commissioner Hatchett reminded the Committee the Commissioners are invited to a reception sponsored by the judges at 5:00 p.m. today. There being no further business to come before the Committee the meeting was adjourned at 10:30 a.m. __________________________________________ Nancy Wenzel, Committee Coordinator __________________________________________ Larry Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.