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HomeMy WebLinkAboutMinutes - 2009.03.17 - 36337 March 17, 2009 The meeting was called to order by Chairperson Scott at 9:33 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: John Scott, Robert Gosselin, Jim Nash, Bradford Jacobsen, Kim Capello, Jim Runestad, Tim Burns, Steve Schwartz PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: COMMUNITY AND HOME IMPROVEMENT Gordon Lambert, Chief of Operations Karry Rieth, Manager Carla Spradlin, Planner COUNTY EXECUTIVE Phil Bertolini, Deputy County Executive FACILITIES MANAGEMENT Bob Larkin, Manager Mike Hughson, Property Manager Paul Hunter, Manager, Fac. Engineering HUMAN RESOURCES Dana Cosby, Analyst MANAGEMENT & BUDGET Art Holdsworth, Deputy Director PARKS AND RECREATION COMMISSION Dan Stencil, Executive Officer Mike Donnellon, Chief, Park Fac./Dev. Jon Noyes, Supervisor, Planning PLANNING AND ECONOMIC DEVELOP. Dan Hunter, Manager Bret Rasegan, Supervisor Cathy Rasegan, Loan Officer SHERIFF’S OFFICE Mike McCabe, Undersheriff Dale Cunningham, Business Manager WATER RESOURCES COMMISSIONER John McCulloch, Water Resources Comm. Kevin Larsen, Chief Deputy Water Res. Comm. NEWMAN CONSULTING GROUP Jim Newman, Managing Partner BOARD OF COMMISSIONERS Marcia Gershenson, Commissioner, District #17 Gary McGillivray, Commissioner, District #24 Larry Doyle, Administrative Director Harvey Wedell, Senior Analyst Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bradford Jacobsen Kim Capello Jim Runestad Tim Burns Steven Schwartz JOHN SCOTT Chairperson ROBERT GOSSELIN Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 March 17, 2009 PLEDGE OF ALLEGIANCE PUBLIC COMMENT None APPROVAL OF THE MINUTES Jacobsen moved approval of the minutes of February 24, 2009, as printed. Supported by Runestad. Motion carried on a voice vote. AGENDA ITEMS 1. WATER RESOURCES COMMISSIONER DEPARTMENT - REORGANIZATION In order to complete his budget task for the next several years, the Water Resources Commissioner is requesting approval of the reorganization of his department by deleting eight positions; combining the Engineering & Construction and Operations & Maintenance Divisions, including all positions, into the Administration Division; creating a new classification and full-time eligible position titled, “Chief Manager – WRC” at a flat rate of $111,997; creating three full-time eligible Assistant Chief Engineer positions; changing funding of one vacant Supervisor Inspection Services position from 100% Special Revenue to 80% General Fund/General Purpose and 20% Special Revenue; and deleting two Construction Inspec tor II positions. Gosselin moved approval of the attached suggested resolution. Supported by Runestad. Motion carried unanimously on a roll call vote. 2. PARKS AND RECREATION COMMISSION – SUPPORT FOR APPLICATION TO THE MICHIGAN NATURAL RESOURCES TRUST FUND FOR THE OAKLAND COUNTY PARKS AND RECREATION NATURAL AREA ACCESSIBILITY IMPROVEMENTS AT HIGHLAND, LYON, RED AND ROSE OAKS COUNTY PARKS The Oakland County Parks and Recreation Commission is seeking approval to apply to the Michigan Natural Resources Trust Fund for grant funds to make accessibility improvements at Highland, Lyon, Red and Rose Oaks County Parks. The grant agency requires a resolution from the governing body indicating support of the application. The total project cost is estimated at $700,000, and they are hoping to receive $308,000 in grant funding, which is 44% of the cost. If the funds are awarded, the County would be required to contribute $392,000 as a required County match. The deadline for applying for this grant is April 12th. Mr. Noyes gave a PowerPoint presentation showing the commissioners areas of the parks, and he indicated that within their proposed project there are plans to add 2400 feet of boardwalks and pier construction and two wildlife platforms, improving trail connectivity and water recreation access, as well as help those with special needs navigate through the parks easier. Gosselin moved approval of the attached suggested resolution. Supported by Burns. Planning & Building Committee Page 3 March 17, 2009 Motion carried unanimously on a roll call vote. 3. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – 2008 NEIGHBORHOOD STABILIZATION PROGRAM (NSP) GRANT ACCEPTANCE AND SUBSTANTIAL AMENDMENT TO THE 2008 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ANNUAL ACTION PLAN The U.S. Department of Housing and Urban Development (HUD) has allocated $17,383,776 in grant funding for Oakland County as a one-time substantial amendment to the 2008 Community Development Block Grant (CDBG) Annual Action Plan. This plan is a program targeted to stabilize neighborhoods hardest hit by foreclosures by providing housing counseling and homebuyer assistance for low-income families. The grant funds must be contractually obligated within 18 months and expended within four years from the date of HUD’s execution of the grant agreement. Allocations to community-administered programs are based on funding the top quartile of communities having the highest Neighborhood Destabilization Ratios . The ratios are based on the number and percentage of home foreclosures, number and percentage of homes with sub-prime mortgages and the number and percentage of homes in default. The goals of the NSP are to reduce foreclosed property vacancies, stop and reverse the decline of neighborhood housing values, enhance the stability of neighborhoods affected by foreclosure and abandonment and return vacant foreclosed properties to productive use. Jacobsen moved approval of the attached suggested resolution. Supported by Capello. Motion carried unanimously on a roll call vote. 4. PLANNING AND ECONOMIC DEVELOPMENT SERVICES’ DIVISION RESOLUTION APPROVING FIRST AMENDMENT TO INDENTURE OF TRUST (STRAITH HOSPITAL FOR SPECIAL SURGERY PROJECT) – CITY OF SOUTHFIELD In 2007, the Board of Commissioners approved a resolution authorizing the Oakland County Economic Development Corporation to issue $9,570,000 in bonds for the benefit of Straith Hospital for Special Surgery for expansion and improvement of their facilities. These bonds were secured through a letter of credit by Citizens Bank. Straith Hospital is requesting that the letter of credit by Citizens Bank be substituted by a letter of credit by Federal Home Loan Bank of Indianapolis. This requires an amendment to the Indenture of Trust reflecting the substitution, as well as the extension of the maturity of the bonds by five years from June 1, 2034 to October 1, 2039. The resolution approves the proposed First Amendment to the Indenture. A public hearing is required for the proposed amendment to the Indenture. Ms. Rasegan reminded the commissioners of their invitation by L. Brooks Patterson for a luncheon at The Reserve in Birmingham on Wednesday, March 25, 2009, 11:30 a.m. to 1:30 p.m. At this luncheon presentations will be made on the SBA 504 & Industrial Revenue Bond Planning & Building Committee Page 4 March 17, 2009 Program and Business Development Services. She also reminded the commissioners about the 24th Annual Oakland County Economic Outlook Luncheon on Thursday, April 30, 2009, at the Rock Financial Showplace in Novi. Burns moved approval of the attached suggested resolution. Supported by Jacobsen. Motion carried unanimously on a roll call vote. Commissioner Scott set a public hearing for Thursday, March 26, 2009, at 9:40 a.m. for the approval of the first amendment to the Indentu re of Trust (Straith Hospital for Special Surgery Project) – City of Southfield. There were no objections. 5. DEPARTMENTS OF FACILITIES MANAGEMENT/SHERIFF’S OFFICE – APPROVAL AND ACCEPTANCE OF LEASE AGREEMENT WITH AERODYNAMICS INCORPORATED FOR USE OF HANGAR SPACE FOR STORAGE OF HELICOPTERS AT 6544 HIGHLAND ROAD, WATERFORD, MICHIGAN The Department of Facilities Management and the Sheriff’s Office are requesting approval of the Hangar Lease Agreement for the continued use of part of Hangar Number 2 at 654 4 Highland Road at the Oakland County International Airport, Waterford, Michigan between the County of Oakland and Aerodynamics Incorporated. The term of the lease is three years at the cost of $385 per helicopter or $9,240 annually. The Aerodynamics Corporation will provide push-out services, office space for Sheriff Department aviation staff, discounted fuel and one exterior washing of each helicopter per month. Gosselin moved approval of the attached suggested resolution. Supported by Runestad. Motion carried unanimously on a roll call vote. 6. FACILITIES MANAGEMENT – AUTHORIZATION AND FUNDING REQUEST FOR PRIMARY ELECTRICAL SYSTEM MAINTENANCE PHASE I The Department of Facilities Management is seeking approval for project funding in the amount of $100,000 to continue the Primary Electrical System Maintenance and Survey Project (Phase I). Phase I objectives are to perform scheduled electrical shutdowns at all facilities, clean, test and inspect all primary electrical system components, determine current condition of components and identify necessary repairs and upgrades and improve system reliability and safety. Gosselin moved to report to the Finance Committee with the recommendation that project funding in the amount of $100,000 be approved f or the Primary Electrical System Maintenance and Survey Project. Supported by Burns. Motion carried unanimously on a roll call vote. Planning & Building Committee Page 5 March 17, 2009 7. FACILITIES MANAGEMENT/FACILITIES ENGINEERING – AWARD OF CONTRACT FOR THE 2009 ROOF REPLACEMENT PROGRAM – CHILDREN’S VILLAGE SCHOOL PROJECT The Department of Facilities Management/Facilities Engineering is seeking approval for an award of a contract for the 2009 Roof Replacement Program – Children’s Village School Project to Ann Arbor Roofing of Ann Arbor, Michigan in the amount of $299,744. The project involves removing the existing roofing system and replacing it with new, thicker insulation and a single - ply membrane roofing system. Roof drainage will be improved by adding tapered insulation to increase the slope of the roof. The lightning protection system on the building will be updated as well. The Purchasing Division received ten bids on March 2, 2009. Ann Arbor Roofing of Ann Arbor provided the lowest bid. The resolution authorizes the award of the contract to Ann Arbor Roofing of Ann Arbor and authorizes the transfer of funding in the amount of $325,000 from the Capital Improvement Program/Building Fund to the Project Work Order Fund for this roofing project. Jacobsen moved to report to the Finance Committee with the recommendation that Oakland County enter into a contract with Ann Arbor Roofing in the amount of $299,744 and that funding of the total project cost of $325,000 be approved. Supported by Runestad. Motion carried unanimously on a roll call vote. CONSENT AGENDA – INFORMATIONAL ITEMS A. Facilities Management 2009 Capital Improvement Program Monthly Progress Report – February 2009 Jacobsen moved to receive and file the item on the Consent Agenda. Supported by Burns. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 11:22 a.m. _________________________________ __________________________________ Pamela L. Worthington Lawrence Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.