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HomeMy WebLinkAboutMinutes - 2009.03.18 - 36339SUE ANN DOUGLAS Chairperson KIM CAPELLO Vice Chairperson ERIC COLEMAN Minority Vice Chairperson March 18, 2009 Chairperson Douglas called the meeting of the Human Resources Committee to order at 9:32 a.m. in Committee Room A, Commissioners’ Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Sue Ann Douglas, Kim Capello, Eric Coleman, Thomas Middleton, John Scott, Robert Gosselin , Michael Gingell, Mattie Hatchett, Janet Jackson COMMITTEE MEMBERS ABSENT WITH NOTICE: Eric Coleman COMMITTEE MEMBERS ABSENT WITHOUT NOTICE : OTHERS PRESENT COMMUNITY & HOME IMPROVEMENT Karry Rieth, Manager Gordon Lambert, Chief COMMUNITY CORRECTIONS Barb Hankey, Manager Bob Gatt, Chief HUMAN RESOURCES Kathy Shallal, Manager Lori Motyka, Supervisor Brenthy Johnston, Analyst Jordie Kramer, Analyst Kelly Siddiqui, Analyst Heather Mason, Analyst MEDICAL EXAMINER Bob Gerds, Administrator PUBLIC SERVICES Mike Zehnder, Director SHERIFF Mike McCabe, Undersheriff Dale Cunningham, Business Manager Robert Smith, Major Kent Gardner, Supervisor OTHERS Mary Young BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Harvey Wedell, Senior Analyst Helen Hanger, Sr. Committee Coordinator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858 -1572 HUMAN RESOURCES COMMITTEE Thomas Middleton John Scott Robert Gosselin Michael Gingell Mattie McKinney Hatchett Janet Jackson HUMAN RESOURCES COMMITTEE Page 2 March 18, 2009 PUBLIC COMMENT None. APPROVAL OF THE PREVIOUS MINUTES Gosselin moved approval of the prev ious minutes of February 25, 2009, as printed. Supported by Middleton. Motion carried on a voice vote. AGENDA ITEMS Chairperson Douglas announced that the Public Services Committee had moved to do a direct referral (Board Rule IX.E.) of items 1 and 2 on today’s agenda to both Human Resources and the Finance Committees to avoid suspending the rules for the March 26 Board meeting. 1. SHERIFF’S OFFICE – CREATION OF THE RESULTS BREATH ALCOHOL AND DRUG TESTING PILOT PROGRAM The Sheriff is requesting autho rization to create a Results Breath and Drug Testing program on a pilot basis. This program will replace that being provided by Community Corrections, which is restructuring their program offerings in the light of projected budget shortfalls and has ident ified this program as furthest from its core mission. The Sheriff’s forensic lab has expe rience in this area and there are opportunities for increased revenues not currently available to Community Corrections. The program will require creation of one Gen eral Fund/General Purpose (GF/GP) full -time eligible (FTE) Chemist Assistant in the Investigative & Forensic Services Division/Forensic Lab and five GF/GP full-time non-eligible (FTNE) Court Deputy 1 positions , two GF/GP part-time, non-eligible (PTNE) Deputy 1 positions, two GF/GP F TNE Office Assistant I positions and two GF/GP PTNE Office Assistant I positions in the Corrective Services Satellite Division/Work Release. One GF/GP Forensic Toxicologist Chemist position will be created in the Investigative & Forensic Services/Forensic Laboratory Unit. Fees of $4 per P reliminary Breath Test and $15 per Drug text will be established to cover program expenses. The Sheriff will report back after six months on the program. Scott moved to report to recommend app roval of the attached suggested resolution. Supported by Middleton. Motion carried unanimously on a roll call vote with Coleman absent. 2. PUBLIC SERVICES DEPARTMENT - REORGANIZATION The Public Services Department is requesting to reorganize to addre ss budget tasks assigned for fiscal years 2010, 2011 and 2012. Three full -time eligible Community Corrections Specialist II special revenue positions will be eliminated from Community Corrections. Seven positions will be deleted from the Medical Examiner s Division/Administration Unit including Forensic Toxicology Chemist, Family Service Counselor, Histology Technician, Autopsy Attendan t ant and three MEO Assistants. One full-time non-eligible (FTNE) General Fund/General Purpose (GF/GP) Histology HUMAN RESOURCES COMMITTEE Page 3 March 18, 2009 Technician, one FTNE GF/GP Autopsy Attendant position and three FTNE GF/GP MEO Assistant positions will be created. Gosselin moved to report to recommend approval of the attached suggested resolution. Supported by Gingell. Motion carried unanimously on a ro ll call vote with Coleman absent. 3. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – 2008 NEIGHBORHOOD STABILIZATION PROGRAM (NSP) GRANT ACCEPTANCE AND SUBSTANTIAL AMENDMENT TO THE 2008 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ANNUAL ACTION PLAN Community and Home Improvement is requesting authorization to accept Neighborhood Stabilization Program grant funding of $17,383,776 from the U.S. Department of Housing and Urban Development. The 2008 Annual Action Plan and Consolidated Grant Acceptance will be amended to reflect this amendment. One Community & Home Improvement Specialist position will be created to provide federally mandated pre and post purchase counseling. Continuation of this position will be contingent upon available Federal funding for the program. Hatchett moved to report to recommend approval of the attached suggested resolution. Supported by Gingell. Motion carried unanimously on a roll call vote with Coleman absent. 4. EXTENSION OF MERIT SYSTEM ELIGIBILITY LISTS Under the provisions of Section VI-H-1 of Merit System Resolution #4606 the Human Resources Department is requesting that the Committee authorize extension of 21 Merit System eligible lists for six months. Jackson moved to authorize extension of the Merit System Eligibility List for 21 Merit System classifications. Supported by Hatchett. Motion carried unanimously on a roll call vote with Coleman absent. COMMUNICATIONS A. Position Change Summary Report B. Vacancy Report E. Prosecuting Attorney, Circuit Court – Family Division, Children’s Village PY 2009 Juvenile Accountability Block Grant (JABG) Application Scott moved to receive and file communications A, B , E. Supported by Jacobsen. Motion carried on a voice v ote. C. Personnel Appeal Board (PAB) Update HUMAN RESOURCES COMMITTEE Page 4 March 18, 2009 Ms. Hatchett indicated that she exp ected to see rapid resolution of the list of pending Personnel Appeal Board cases as a result of changes to the Merit System Resolution . Ms. Kramer explained that the new Merit System rules required changes to procedural guidelines prior to moving forward. Two PAB meetings have been scheduled for April and additional meetings are being set up. Commissioner Scott explained that the PAB will move forward with two three -member groups and meet every other Monday. The new structure will help to avoid conflict in case review. Cases are scheduled out about four weeks in advance but should a termination occur, it would be taken up first and everything else rescheduled. The Pending Appeals list has been reduced from two pages to one page. D. Gretchen’s House 4th Quarterly Report - 2008 Chairperson Douglas mentioned the Audit Review of Gretchen’s House and asked for additional information on the operation. She also directed staff to forward a copy of the Audit to all commissioners. Commissioner Middleton explained that the Management Fee consists of 10% of the fees collected. If expenses are higher than income, less the management fee, then they have to cover that cost from the m anagement fee. Ms. Kramer explained that enrollment at Gretchen’s House has been impacted by the economy, the change to a 4/40 work week for County Executive employees and the discount provided to families with more than one child. The 4/40 workweek has created one day where spots can not be filled but the State still requires them to pay a teacher. Middleton moved approval of communications C and D. Supported by Jackson. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 10:08 a.m. ______________________________ _______________________________ Helen A. Hanger Lawrence Doyle Sr. Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.