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HomeMy WebLinkAboutMinutes - 2009.03.19 - 36340TOM MIDDLETON Chairperson MIKE GINGELL Vice Chairperson TIM GREIMEL Minority Vice Chairperson March 19, 2009 Chairperson Middleton called the meeting of the Finance Committee to order at 9:04 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton , Mike Gingell, Tim Greimel, Sue Ann Douglas , Christine Long, Jeff Potter, David Potts, Shelley Taub, Helaine Zack, David Coulter, David Woodward COMMITTEE MEMBERS ABSENT : None. OTHERS PRESENT CIRCUIT COURT -FAMILY DIVISION Pamela Davis, Manager COMMUNITY CORRECTIONS Bob Gatt, Chief EQUALIZATION Dave Hieber, Manager Joyce Bowers, Supervisor EXECUTIVE OFFICE Phil Bertolini, Deputy Executive / CIO FACILITIES MANAGEMENT Paul Hunter, Manager Mike Hughson, Property Specialist FACILITIES MAINTENANCE Bob Larkin, Manager FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Linda Pearson, Analyst Nancy Falardeau, Analyst HEALTH Kathy Forzley, Manager HUMAN RESOURCES Kathy Shallal, Manager Karen Jones, Supervisor Jordie Kramer, Analyst Kelly Siddiqui, Analyst INFORMATION TECHNOLOGY Ed Poisson, Director Janette McKenna, Chief MANAGEMENT & BUDGET Laurie Van Pelt, Director Art Holdsworth, Deputy Director MEDICAL EXAMINER Bob Gerds, Administrator PARKS & RECREATION Dan Stencil, Executive Officer Jon Noyes, Planning Supervisor Sheila Cox, Capital Improvement Coordinator Melissa Prowse, Business Dev. Rep. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Sue Ann Douglas Christine Long Jeff Potter David Potts Shelley Taub Helaine Zack David Coulter David Woodward FINANCE COMMITTEE Page 2 March 19, 2009 OTHERS PRESENT CONTINUED PLANNING & ECONOMIC DEVELOPMENT Dan Hunter, Manager PURCHASING Jack Smith , Manager SHERIFF Michael McCabe, Undersheriff Dale Cunningham, Business Manager Mark Newman, Captain Robert Smith, Major Kent Gardner, Supervisor WATER RESOURCES COMM ISSIONER Philip Sanzica, Chief Engineer AXE & ECKLUND, P.C. John Axe, Bond Counsel BOARD OF COMMISSIONERS Lawrence Doyle, Administrative Director Harvey Wedell, BOC Sr. Analyst Helen Hanger, Sr. Committee Coordinator 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF THE PREVIOUS MINUTES Douglas moved approval of the minutes of February 26, 2009 and March 5, 2009, as printed. Supported by Taub. Motion carried on a voice vote. 5. PUBLIC COMMENT None. 6. AGENDA Taub moved approval of the agenda as presen ted. Supported by Gingell. Motion carried on a voice vote. 7. FISCAL YEAR (FY) 2009 CONTINGENCY REPORT The FY 2009 Contingency Fund balance of $125,252 will be reduced by $25,000 to $150,252 by Item 11 on today’s agenda. The Classification and Rate Change Fund will be reduced by $3,345 to $176,642 by item 23. A revised 5-month summary of the Capital and Cooperative Initiatives Revolving Fund was distributed. Taub moved to receive and file the Contingency Report dated March 12, 2009. Supported by Gingell. Motion carried on a voice vote. REGULAR AGENDA 7. MANAGEMENT AND BUDGET/WATER RESOURCES COMMISSIONER – JOHN GARFIELD DRAINAGE DISTRICT, REFUNDING BONDS, SERIES 2009 – FULL FAITH AND CREDIT RESOLUTION On behalf of the Water Resources Commiss ioner, Management and Budget is requesting authorization to issue refunding bonds for the John Garfield Drainage District in an aggregate principal amount of not to FINANCE COMMITTEE Page 3 March 19, 2009 exceed $1,225,000 to refund remaining Prior Bonds issued and dated October 1, 1997 maturing in the years 2009 through 2017 except the interest due on May 1, 2009, at an interest rate not to exceed 6%. The John Garfield Drain Drainage Board authorized this action on February 24, 2009. Douglas moved approval of the attached suggested Resolution . Supported by Taub. Motion carried unanimously on a roll call vote with Greimel and Woodward absent. 9. MANAGEMENT AND BUDGET / WATER RESOURCES COMMISSIONER – RESOLUTION TO AUTHORIZE OAKLAND COUNTY REFUNDING BONDS (CITY OF ORCHARD LAKE VILLAGE – 2009) On behalf of the Water Resources Commissioner, Management and Budget is requesting authorization to issue refunding bonds for the City of Orchard Lake Village System in an aggregate principal amount of $3,655,000 for remaining Bonds previously issued September 1, 1999 for refunding of bonds dated September 1, 1990; Series 1994, dated March 1, 1994 and Series 1994 -B, dated March 1, 1994, maturing in various principal amounts on November 1, in the years 2009 through 2012 and bearing interest at rates per annum varying from 4.90% to 5.15%. These Refunding Bonds shall be designated Oakland County Refunding Bonds (City of Orchard Lake Village – 2009) and shall bear interest at a rate or rates not to exceed 4% per annum. Taub moved approval of the attached suggested Resolution. Supported by Potts. Motion carried unanimously on a roll call vote with Greimel and Woodward absent. 10. MANAGEMENT AND BUDGET/WATER RESOURCES COMMISSIONER – BIRMINGHAM CSO DRAINAGE DISTRICT, REFUNDING BONDS, SERIES 2009 – FULL FAITH AND CREDIT RESOLUTION On behalf of the Water Resources Commissioner, Management and Budget is requesting authorization to issue refunding bonds for the Birmingham CSO Drainage District in an aggregate principal amount of not to exceed $5,500,000 for remaining Bonds previously issued August 1, 2001 for refunding of bonds dated April 1, 1995 and remaining and maturing in the years 2010 through 2016, at an interest rate not to exceed 6%. The Birmingham COS Drainage District Board authorized this action on February 24, 2009. Potts moved approval of the attached suggested Resolution. Supported by Douglas. Motion carried unanimously on a roll call vote with Greimel absent. 11. MR #09043 – DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – INTERGOVERNMENTAL AGREEMENT WITH OAKLAND SCHOOLS FOR INFANT TODDLER ASSESSMENTS The Health Division is requesting authorization to enter into an intergovernmental agreement with Oakland Schools to perform Infant Toddler Developmental Assessments (IDAs) to det ermine eligibility for Oakland Schools Early On Program. The Early On Program provides early intervention services for infants and toddlers, birth to three (3) years of age, with developmental delay(s) and/or disabilities, and their families. Oakland Schools will compensate the Health Division up to $25,000 for performing these assessments during the period July 1, 2008 through June 30, 2009. Existing Health Division personnel will perform these assessments. Oakland Schools will pay assessment costs of $225.00 for initial IDAs and $135.00 for annual IDAs. This function is also performed by Oakland Schools staff and other contracted agencies. A budget amendment will be made as outlined in the Fiscal Note. Gingell moved approval of the attached suggeste d Fiscal Note. Supported by Long. FINANCE COMMITTEE Page 4 March 19, 2009 Motion carried on a roll call vote with Zack voting no. 12. FACILITIES MANAGEMENT – AUTHORIZATION AND FUNDING REQUEST FOR PRIMARY ELECTRICAL SYSTEM MAINTENANCE PHASE I Facilities Management is requesting authorizat ion to appropriate $100,000 to continue Phase 1 of the Primary Electrical System Maintenance and Survey Project to continue testing and inspections of additional primary system components and some repairs. Work will include scheduled electrical shutdowns at all facilities to clean, test and inspect all primary electrical system components to determine their current condition and identify necessary repairs and upgrades to improve system reliability and safety. Work will b performed through a combination of existing service contracts, in-house staff, Detroit Edison staff and other contracts bid through the Purchasing Division. FM will identify any major repairs or upgrades to create plans, specifications and develop costs estimates and will return to the Pl anning and Building Committee later this year to request funding for Phase II. The FY 2009 Capital Improvement Program identifies the Remaining Primary Electrical System Maintenance Project (Phase II) in the amount of $835,000. Funding of $100,000 for this project will be transferred from the Facilities Maintenance & Operations Fund Equity to the Project Work Order Fund. Mr. Larkin explained that about $10,000 of this appropriation would be paid to DTE to deal with campus entry points. Taub moved approval of the attached suggested Resolution. Supported by Gingell. Motion carried unanimously on a roll call vote. 13. FACILITIES MANAGEMENT/FACILITIES ENGINEERING – AWARD OF CONTRACT FOR THE 2009 ROOF REPLACEMENT PROGRAM – CHILDREN’S VILLAGE SCHOOL PROJE CT Facilities Management is requesting authorization to contract with Ann Arbor Roofing of Ann Arbor, Michigan in the amount of $299,744 to replace the 30 -year-old Children’s Village School roof. Total project costs of $325,000 include engineering costs of $2,000, landscape restoration costs of $5,000 and contingency of $18,265. The original FY 2009 Capital Improvement Program budget for this project was $397,400. Funding of $325,000 for this project will be transferred from the Capital Improvement Program/Building Fund to the Project Work Order Fund. Mr. Hunter explained that the new roof will contain thicker insulation which will exceed Michigan building code requirements for energy conservation and resu lt in a return on investment for the entire cos t of the project with heating fuel savings in five years. Taub moved approval of the attached suggested Resolution. Supported by Douglas. Motion carried unanimously on a roll call vote. 14. MR #09049 – DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – WASTE RESOURCE MAN AGEMENT – APPROVAL OF 2009 NO HAZ INTERLOCAL AGREEMENT Waste Resource Management is requesting approval of the 2009 Interlocal Agreement to be used for purposes of entering into an agreement with the Townships of Addison, Comme rce, Groveland, Oakland, Oxford, Orion, Waterford and White Lake and the Cities of Lake Angelus, Rochester, Rochester Hills, (North Oakland Household Hazardous Waste Consortium or NO HAZ) to collect household hazardous waste services. The agreement requir es participating municipalities to fully reimburse the County for all costs incurred in connection with the Program. The FY 2009 budget includes revenue estimates and expenditure appropriations for the program. FINANCE COMMITTEE Page 5 March 19, 2009 Douglas moved approval of the attached sug gested Fiscal Note. Supported by Gingell. Motion carried unanimously on a roll call vote. 15. DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – 2008 NEIGHBORHOOD STABILIZATION PROGRAM (NSP) GRANT ACCEPT ANCE AND SUBSTANTIAL AMENDMENT TO THE 2008 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ANNUAL ACTION PLAN Community and Home Improvement is requesting authorization to accept Neighborhood Stabilization Program grant funding of $17,383,776 from the U.S. Depar tment of Housing and Urban Development. The 2008 Annual Action Plan and Consolidated Grant Acceptance will be amended to reflect this amendment. One Community & Home Improvement Specialist position will be created to provide federally mandated pre and post purchase counseling. Continuation of this position will be contingent upon available Federal funding for the program. Budget amendments will be made as outlined in the Fiscal Note. Gingell moved approval of the attached suggested Fiscal Note. Suppor ted by Potts. Motion carried on a roll call vote with Coulter voting no. 16. MR #09045 – HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2009 WAGE & BENEFIT REOPENER AND ONE YEAR CONTRACT EXTENSION OF THE LABOR AGREEMENT FOR EMPLOYEES REPRESENTED BY THE OAKLA ND COUNTY EMPLOYEES UNION Human Resources is requesting authorization to enter into a FY 2009 Wage & Benefit Re -opener and one year contract extension with the Oakland County Employees Union, representing 347 employees. The Agreement includes a 1% salary increase for FY 2009 and a wage re-opener for FY 2010. The agreement also provides for health benefit contribution increases for 2009 provided by MR #07216 and a benefit re - opener for 2010. Total costs for both FY 2009 are included in the budget. Taub moved approval of the attached suggested Fiscal Note. Supported by Gingell. Motion carried unanimously on a roll call vote. 17. PARKS AND RECREATION COMMISSION – SUPPORT FOR GRANT APPLICATION TO THE MICHIGAN NATURAL RESOURCES TRUST FUND FOR THE OAKLA ND COUNTY PARKS AND RECREATION NATURAL AREA ACCESSIBILITY IMPROVEMENTS AT HIGHLAND, LYON, RED AND ROSE OAKS COUNTY PARKS The Parks and Recreation Commission (PRC) is requesting authorization to submit a grant application for $700,000 to the Michigan Natural Resources Trust Fund to secure funding for providing access to open space, facilities and recreational opportunities for all residents of Oakland County. The total application amount includes $308,000 in State Funds and $392,000 in local match, to be p rovided by the PRC ¼ mil. The PRC approved support for this application on February 11, 2009. The application is due April 1, 2009. The grant agency requires a resolution be approved by the Board of Commissioners to authorize submission of the application. A short presentation of how the funds would be utilized to provide natural area accessibility improvements, including board walks, floating piers and wildlife viewing platforms, was presented by Mr. Noy es. Long moved approval of the attached sug gested Fiscal Note. Supported by Greimel. Motion carried unanimously on a roll call vote. FINANCE COMMITTEE Page 6 March 19, 2009 18. MR #09050 – DEPARTMENT OF FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION – REQUEST FOR APPROVAL OF LEASE AGREEMENT WITH THE OAKLAND COUNTY CONSERVATIO N DISTRICT FOR USE OF OFFICE SPACE BUILDING E, SPRINGFIELD OAKS COUNTY PARK Chairperson Middleton explained that the Oakland County Conservation District had received an offer to share lease space with the Huron River Headwaters in Springfield Township so they have decided not to exercise this lease. 19. MR #09051 – DEPARTMENT OF FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION – REQUEST FOR APPROVAL OF LEASE AGREEMENT WITH THE OAKLAND COUNTY 4-H FAIR ASSOCIATION FOR USE OF BUILDI NG E/ADMINISTRATION BUILDING SPRINGFIELD OAKS COUNTY PARK On behalf of the Parks and Recreation Commission, Facilities Management is requesting authorization to enter into a lease agreement with the Oakland County 4-H Fair Association for buildings and grounds at Springfield Oaks for a period commencing March 1, 2009 through September 30, 2010, with an automatic annual renewal for up to four years after the initial lease period. In lieu of rent, the 4 -H Fair Association has agreed to directly pay for utilities consisting of electrical; telephone and fax; internet; natural gas; propane and water service. Total utility costs are $15,000 . Payment of utility costs by the 4 -H Fair Association will not impact the General Fund or PRC Fund. Taub moved approval of the attach ed suggested Report to amend the resolution and the contract as follows. 1. Estimated annual utility costs are $15,000 for the specified buildings and grounds. 2. The 3rd Whereas paragraph be changed as follows: WHEREAS, under the terms and conditions of the attached Lease Agreement, the Oakland County 4 -H Fair Association will occupy Building E located at 12451 Andersonville Road, Davisburg, Mi for a period of one year. In recognition of the prior capital investment of the 4-H Association and the Association’s commitment to pay utilities of approximately $55,000 $15,000 a year, which equates to the equivalent of rent at $10 a square foot, rent will not be paid, but tenant shall pay utilities for buildings and grounds located at 12451 Andersonville Road, Davisburg Michigan 48350, including Building E, The Ellis Barn, the Oaks Barn, the Miracle of Birth, the Septic System, the new Campground (2007), the Fairground Pit, and the parking lights in the field. Utilities shall include electrical services, telephone and fax service, internet service gas (natural and propane) services and water services. The lease will be automatically renewed for four additional one-year terms upon expiration of the initial term. The lease may be terminated by either party for any reason. 3. The Finance Committee recommends that the lease which was revised March 11, 2009 be attached to the resolution. Corporation Counsel updated the lease to reflect the Oakland Conservation District’s decision to lease space elsewhere and therefore removed section 7.4 from the lease. Supported by Gingell. Motion to report to amend carried unanimously on a roll call vote. Greimel moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call v ote. FINANCE COMMITTEE Page 7 March 19, 2009 20. MR #09048 – THE DEPARTMENT OF FACILITIES MANAGEMENT/OAKLAND COUNTY AIRPORT – REQUEST TO GRANT A WATER MAIN EASEMENT TO THE CHARTER TOWNSHIP OF WATERFORD, OAKLAND COUNTY INTERNATIONAL AIRPORT On behalf of the Oakland County International Airport, Facilities Management is requesting authorization to grant a water main easement to Realty Management Partners, Inc. (RMP) for the sum of $1. This action will allow Realty Management Partners to complete its new two -story medical building project, provide for better fire protection in the area and provide a new section of water main to better serve the airport, including the site of the proposed new terminal building. RMP will be responsible for all construction - related costs. No budget amendment is necessary. Greimel moved approval of the attached suggested Resolution. Supported by Long. Motion carried unanimously on a roll call vote with Gingell, Zack and Coulter absent. 21. SHERIFF’S OFFICE – CREATION OF THE RESULTS BREATH ALCOHOL AND DRUG TESTING PILOT PROGRAM The Sheriff is requesting authorization to create a Results Breath and Drug Testing program on a pilot basis. This program will replace that being provided by Community Corrections, which is restructuring their program offerings in the light of projected budget shortfalls and has identified this program as furthest from its core mission. The Sheriff’s forensic lab has experience in this area and there are opportunities for increased revenues not currently available to Community Corr ections. The program will require creation of one General Fund/General Purpose (GF/GP) full -time eligible (FTE) Chemist Assistant in the Investigative & Forensic Services Division/Forensic Lab and five GF/GP full -time non-eligible (FTNE) Court Deputy 1 positions, two GF/GP part-time, non-eligible (PTNE) Deputy 1 positions, two GF/GP FTNE Office Assistant I positions and two GF/GP PTNE Office Assistant I positions in the Corrective Services Satellite Division/Work Release. One GF/GP FTE Forensic Toxicologist Chemist position will be created in the Investigative & Forensic Services/Forensic Laboratory Unit. Fees of $4 per Preliminary Breath Test and $15 per Drug text will be established to cover program expenses. The Sheriff will report back after six months on the program. Undersheriff McCabe indicated that they are working towards certification for their lab so that they can go after federal funding to expand their efforts. Zack moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 22. PUBLIC SERVICES DEPARTMENT - REORGANIZATION The Public Services Department is requesting to reorganize to address budget tasks assigned for fiscal years 2010, 2011 and 2012. Three full -time eligible Community Corrections Specialist II special revenue positions will be eliminated from Community Corrections. Seven positions will be deleted from the Medical Examiners Division/Administration Unit including Forensic Toxicology Chemist, Family Service Co unselor, Histology Technician, Autopsy Attendant ant and three MEO Assistants. One full -time non-eligible (FTNE) General Fund/General Purpose (GF/GP) Histology Technician, one FTNE GF/GP Autopsy Attendant position and three FTNE GF/GP MEO Assistant positi ons will be created. Budget amendments will be made as outlined in the Fiscal Note. Taub moved approval of the attached suggested Fiscal Not e. Supported by Coulter. Motion carried unanimously on a roll call vote with Potter absent. FINANCE COMMITTEE Page 8 March 19, 2009 23. MR #09046 – HUMAN RESOURCES DEPARTMENT - SALARY ADMINISTRATION PLAN 1 ST QUARTERLY REPORT FOR FY 2009 As provided for by the Salary Administration Plan, Hum an Resources has reviewed 6 classifications for 10 positions and is requesting authorization to upgrade 2 classifications / 2 positions. Budget amendments will be made as outlined in the Fiscal Note. Douglas moved approval of the attached suggested Fiscal Note. Supported by Gingell. Motion carried unanimously on a roll call vote. 24. DEPARTMENT OF MANAGEMENT AND BUDGET / EQUALIZATION DIVISION – CONCURRENCE OF OAKLAND COUNTY BOARD OF COMMISSIONERS WITH COUNTY EQUALIZATION MANAGER TO ELECT TO AUDIT PRIN CIPAL RESIDENCE EXEMPTIONS (A/K/A HOMESTEAD EXEMPTIONS) UNDER THE PROVISIONS OF MCL 211.7CC(10) Equalization is requesting re -authorization to audit principal homestead exemptions under MCL 211.7cc (10) for a five-year period beginning in 2009. This Act allows county equalization directors and county treasurers the same authority as the Treasury to deny exemptions for the current year and three prior years if the county chooses to accept this authority. The Act imposes interest of 1.25 percent per month on denied principal resident exemptions . Seventy percent of the interest goes to the entity denying the exemption and the remaining interest is shared by the other entities. Ms. Bowers explained that four years of data , prior to the last two years, identified 1,100 parcels that were denied an exemption and $94,000 was collected and placed in the General Fund. Commissioner Taub asked that once data is available for the last two years, it be brought back as information. Taub moved approval of the attach ed suggested Resolution. Supported by Long. Motion carried unanimously on a roll call vote with Coulter absent. 25. DEPARTMENT OF MANAGEMENT AND BUDGET – FISCAL YEAR 2009 FIRST QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENTS This item was provided in the mail out for committee members’ review and will be carried forward to the next regular meeting of April 9. 26. DEPARTMENT OF INFORMATION TECHNOLOGY (IT) – 2009/2010 MASTER PLAN QUARTERLY STATUS EXECUTIVE SUMMARY Mr. Bertolini explained that IT has been reviewing the way it does business to achieve greater efficiencies in its services to the public and to limit support requirements and reduce costs, even as mandates have increased. The Master Plan takes into account every hour of every day for eve ry employee for a 24-month period and that labor distribution is planned for 84% fixed labor delivery and 16% discretionary. Projects that have Return on Investment (ROI) documents created by a department and filed with IT contain bench marks against the cost to provide the project without IT involvement. In instances where a project with an ROI was approved by a Board of Commissioners resolution, results will be reported back. Laptops are more expensive to buy but are the same price as workstations to ma intain. Smart phones are providing users more ability to perform certain functions at less cost. The three -year replacement scheduled for PCs has been taken out to five and six year s. Data Center servers have been reduced and virtual servers have FINANCE COMMITTEE Page 9 March 19, 2009 been created to cut down on utility and equipment costs. IT selectively out sources 30% of it work, such as hardware maintenance, the help desk and some programming for short term needs on certain projects. Hot sites are provided in several out of state areas and two times a year startups are done from those sites. Recovery sites with fire proof vaults are also in place. IT is also reviewing its legal responsibility to house various data or whether it can be done “in a Cloud. “ At the time that the County began to implement a Thin Client environment full client PCs cost $2,700 and Thin Client systems were $800 and could be maintained on the server side rather than on each PC. As Thin Client was being rolled out the price of PCs dropped to the same level as Thin Client. The project was changed to roll out PCs and run the programs through Thin Client. Microsoft required the County to purchase licenses for each user but savings were achieved by pooling the County’s buying power with that of the local units which drove down costs by $300,000. Gingell moved to receive and file the Information Technology 2009 -2010 Master Plan Quarterly Status Executive Summary. Supported by Taub . Motion carried on voice vote. 27. MR #09002 – BOARD OF COMMISSIONERS – PROFESSIONAL SERVICES CONTRACT FOR GOVERNMENT RELATIONS CONSULTING FIRM TO PUBLIC AFFAIRS ASSOCIATES, INC. The resolution would authorize a three year professional services contract at a monthly fee of $5,000 between the Board of Commissioners an d Public Affairs Associations, I nc. for government relations consulting work. The Contract may be terminated at any time upon ninety days written for any reason. Mr. Potter reviewed in summary the efforts of the Study Group and its final unanimous vote by all four members to recommend this firm should a contract be implemented. He indicated that the Board of Commissioners does not always share the same opinion on funding issues as other groups, such as the Michigan Municipal League or the State, which is why the Board should have an independent consultant to represent their position , especially when funding issues are being considered . Taub moved approval of the attached suggested Fiscal Note. Supported by Gingell. Motion carried unanimously on a roll call vote with Zack, Coulter, Woodward and Greimel voting no. COMMUNICATIONS A. Department of Management and Budget / Purchasing Division – Contract Exception Report for the Month of March, 2009 Item A-1 (Economic Development and community Affairs – Crain’s Communications Ad in Auto Show program: Ms. Taub asked to be provided with information on what the response or return was for the County on this advertising placement. B. Department of Management and Budget – Comment on Internal Revenue Code (IRC) Section 3402(t) Mr. Soave explained that this memo was in response to published federal regulations for new Internal Revenue Code subsection 3402(t) which the County feels would impose an unfunded mandated to provide collection services for the Federal Government to withhold 3% from vendors. FINANCE COMMITTEE Page 10 March 19, 2009 F. Notice of Hearing (March 2, 2009) Re: Request for United Solar Ovonic LLC Properties Located at 3800 Lapeer and 2705 Commerce Parkway in Auburn Hills, MI to be Exempt from Local Property and School Taxes Mr. Soave advised that the County has no veto power regarding these exemptions. D. Sheriff’s Office – 2009 Highway Safety Challenge Award Grant Application E. Prosecuting Attorney, Children’s Village and Circuit Court –Family Division – Program Year 2009 Juvenile Accountability Block Grant (JABG) Grant Application C. Department of Management and Budget / Fiscal Services – Reimbursement – Reimbursement FY 2008 Annual Report G. Water Resources Commissioner – Special Assessment Roll for the Maintenance on: Evergreen Road Storm Drain Ireland Drain Jilbert Drain Varner Relief Drains Gingell moved to receive and file Communication s A-G. Supported by Long. Motion carried on a voice vote. OTHER BUSINESS / ADJOURNMENT Chairperson Middleton announced that he would serve as the alternate member to the Audit Subcommittee. There being no other business to come before the committe e, the meeting was adjourned at 11:38 a.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.