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HomeMy WebLinkAboutMinutes - 2009.04.07 - 36342 April 7, 2009 The meeting was called to order by Chairperson Scott at 9:32 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: John Scott, Robert Gosselin, Jim Nash, Bradford Jacobsen, Jim Runestad, Tim Burns, Steve Schwartz PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: Kim Capello OTHERS PRESENT: CENTRAL SERVICES Karl Randall, Manager, Aviation ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS Kristie Everett Zamora, Marketing Coordinator FACILITIES MANAGEMENT Art Holdsworth, Director Bob Larkin, Manager Paul Hunter, Manager, Fac. Engineering BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Harvey Wedell, Senior Analyst Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE PUBLIC COMMENT None APPROVAL OF THE MINUTES Jacobsen moved approval of the minutes of March 17, 2009, as printed. Supported by Gosselin. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bradford Jacobsen Kim Capello Jim Runestad Tim Burns Steven Schwartz JOHN SCOTT Chairperson ROBERT GOSSELIN Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 April 7, 2009 AGENDA ITEMS 1. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2009 GRANT PROGRAM ACCEPTANCE – CLEARING OF THE APPROACH TO RUNWAY 9R AT OAKLAND COUNTY INTERNATIONAL AIRPORT The Michigan Department of Transportation has awarded the County of Oakland $133,000 in grant funding, which includes $106,400 in Federal funds, $23,275 in State funds and a required County match of $3,325, which is available from the Airport Fund. The funds would be used to rem ove some trees to keep the approach to Runway 9R safe and compliant with Federal Aviation Administration standards. The resolution authorizes acceptance of the grant contract in the amount of $133,000. Runestad moved approval of the attached suggested r esolution. Supported by Jacobsen. Motion carried unanimously on a roll call vote with Capello absent. 2. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2009 GRANT PROGRAM ACCEPTANCE – STREAM RESTORATION AND WETLAND MITIGATION AT OAKLAND COUNTY INTERNATIONAL AIRPORT The Michigan Department of Transportation has awarded the County of Oakland $155,000 in grant funding, which includes $124,000 in Federal funds, $27,125 in State funds and a required County match of $3,875, which is available from the Airport Fund. The funds would be used for a project that consists of stream restoration and wetland mitigation. The resolution authorizes acceptance of the grant contract in the amount of $155,000. Jacobsen moved approval of the attached suggested resolution. Supported by Nash. Motion carried unanimously on a roll call vote with Capello absent. 3. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS/ARTS, CULTURE & FILM – FY 2009 REGIONAL REGRANTING ADMINISTRATIVE SERVICES P ROGRAM GRANT ACCEPTANCE – MICHIGAN COUNCIL FOR ARTS AND CULTURAL AFFAIRS The Michigan Council for Arts and Cultural Affairs has awarded Oakland County $9,600 in grant funding for administrative services relating to the Regional Re -granting Services Program for Fiscal Year 2009. There is a required $9,600 County match for this grant award. The resolution authorizes acceptance of the Fiscal Year 2009 Regional Regranting Administrative Services Program Grant Agreement with the Michigan Council for Arts and Cultural Affairs in the amount of $9,600. Nash moved approval of the attached suggested resolution. Supported by Burns. Motion carried unanimously on a roll call vote with Capello absent. 4. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS/ART S, CULTURE & FILM – FY 2009 REGIONAL REGRANTING SERVICES PROGRAM GRANT ACCEPTANCE – MICHIGAN COUNCIL FOR ARTS AND CULTURAL AFFAIRS The Michigan Council for Arts and Cultural Affairs has awarded Oakland County $30,100 in grant funding for the Regional Regra nting Services Program for Fiscal Year 2009. The Regional Regranting/Mini - Planning & Building Committee Page 3 April 7, 2009 Grant Program provides funding for locally developed, high quality arts projects to address local arts needs and increase public access to the arts. Ms. Zamora indicated that 29 ap plications were received from various communities, and 17 were recommended for funding. Commissioner Nash requested a list of the communities that have been recommended for funding. Chairperson Scott suggested that Ms. Zamora submit the list to the commi ttee coordinator for inclusion in the Board packet when this item goes before the full Board on April 23, 2009. The resolution authorizes acceptance of the Fiscal Year 2009 Regional Regranting Services Program Grant Agreement in the amount of $30,100 from the Michigan Council for Arts and Cultural Affairs. Jacobsen moved approval of the attached suggested resolution. Supported by Nash. Motion carried unanimously on a roll call vote with Capello absent. 5. FACILITIES MANAGEMENT/FACILITIES ENGINEERING – AWARD OF CONTRACT FOR THE 2009 PARKING LOT REPAVING PROGRAM – SOUTH OAKLAND OFFICE BUILDING PROJECT The Department of Facilities Management/Facilities Engineering is requesting approval for an award of contract to Asphalt Specialists, Inc. of Pontiac, Michigan (ASI) in the amount of $341,810. The South Oakland Office Building parking lot needs to be repaved. There were nine bids received for the project, and they were reviewed by the Facilities Engineering Division and the Purchasing Division. ASI ca me in as the lowest bidder at $341,810. It is estimated that the total project cost for this project is $430,000, which includes the proposed contract award of $341,810, engineering costs of $15,000, landscaping restoration costs of $5,000 and contingency of $68,190. Mr. Hunter indicated that ASI, after submitting the lowest bid for the project, suggested an alternative method of repaving this parking lot that could save the County more money. It is a soil stabilization method whereby the sub -base of the current parking lot would be reserved, and an additional 12 inches of a cement mixture would be placed and solidified on top. Nash moved to report to the Finance Committee with the recommendation that the County enters into a contract with Asphalt Speci alists, Inc. of Pontiac in the amount of $341,810 and that the total project cost of $430,000, including contingency, be approved. Supported by Runestad. Motion carried unanimously on a roll call vote with Capello absent. 6. DEPARTMENT OF FACILITIES MANAGEMENT – AUTHORIZATION FOR CONSOLIDATION OF CLERICAL RESOURCES AND POSITION DELETIONS TO OFFSET COSTS OF PUBLIC WORKS BUILDING GROUND FLOOR The Department of Facilities Management is seeking approval to relocate the Director and Property Management Specialist to the ground floor of the Public Works Building to join the rest of the department’s staff, allowing better utilization of current clerical resources and office space . To accomplish this, renovations need to be made. These renovations will assist in meeting the County Executive’s budget task reduction . The resolution approves the Public Works Building ground floor renovation project in the amount of $109,193 and approves the deletion of four positions, the creation of one position and downward reclassifications of four positions. Jacobsen moved approval of the attached suggested resolution. Supported by Nash. Motion carried unanimously on a roll call vote with Capello absent. Planning & Building Committee Page 4 April 7, 2009 CONSENT AGENDA – INFORMATIONAL ITEMS A. Oakland County Airport Committee – Minutes from January 22, 2009 B. Oakland County Airport Committee – Minutes from February 18, 2009 C. Community and Home Improvement Citizens Advisory Council – Minutes from Public Hearing of February 18, 2009 D. Facilities Management 2009 Capital Imp rovement Program Monthly Progress Report - March 2009 Nash moved to receive and file the items on the Consent Agenda. Supported by Jacobsen. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Chairperson Scott requested an update on the fire that occurred over the weekend in one of the County buildings. Mr. Larkin indicated that a fire had started in one of the offices at the Oakland Pointe West building on Sunday morning. Facilities Management had received an alarm at 1:02 a.m. The building was cleared by 1:40 a.m. The fire had started underneath the desk, and an investigation is ongoing. The insurance company was contacted immediately, and plans were made to allow business to operate by Monday morning. WIC was moved to the North Oakland Health Center to accommodate the public. There being no further business to come before the Commi ttee, the meeting adjourned at 10:14 a.m. _________________________________ __________________________________ Pamela L. Worthington Lawrence Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.