Loading...
HomeMy WebLinkAboutMinutes - 2009.04.09 - 36344TOM MIDDLETON Chairperson MIKE GINGELL Vice Chairperson TIM GREIMEL Minority Vice Chairperson April 9, 2009 Chairperson Middleton called the meeting of the Finance Committee to order at 9:00 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton , Mike Gingell, Tim Greimel, Sue Ann Douglas , Christine Long, Jeff Potter, David Potts, Shelley Taub, Helaine Zack, David Coulter, David Woodward COMMITTEE MEMBERS ABSENT : None. OTHERS PRESENT AVIATION Karl Randall, Manager ECONOMIC DEVELOPMENT Kristie Everett Zamora EQUALIZATION Dave Hieber, Manager FACILITIES MANAGEMENT Art Holdsworth, Director Mike Hughson, Property Specialist FACILITIES ENGINEERING Paul Hunter, Manager FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Holly Conforti, Supervisor Prentiss Malone, Analyst Leo Lease, Analyst Robert Riegal, Analyst Wayne Keller, Analyst Nancy Falardeau, Analyst HUMAN RESOURCES Kathy Shallal, Manager INFORMATION TECHNOLOGY Ed Poisson, Director Anita Campbell, Supervisor MANAGEMENT & BUDGET Laurie Van Pelt, Director PARKS & RECREATION Dan Stencil, Executive Officer Jon Noyes, Planning Supervisor Sheila Cox, Capital Improvement Coordinator Melissa Prowse, Business Dev. Rep. SHERIFF Michael McCabe, Undersheriff Dale Cunningham, Business Manager Robert Smith, Major Chris Wundrach , Lieutenant OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Sue Ann Douglas Christine Long Jeff Potter David Potts Shelley Taub Helaine Zack David Coulter David Woodward FINANCE COMMITTEE Page 2 April 9, 2009 OTHERS PRESENT CONTINUED WATER RESOURCES COMM ISSIONER Kevin Larsen, Deputy WR Commissioner AXE & ECKLUND, P.C. John Axe, Bond Counsel BOARD OF COMMISSIONERS Lawrence Doyle, Administrative Director Harvey Wedell, BOC Sr. Analyst Helen Hanger, Sr. Committee Coordinator 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF THE PREVIOUS MINUTES Taub moved approval of the minutes of March, 19, 2009, as printed . Supported by Gingell. Motion carried on a voice vote. 5. AGENDA Long moved approval of the agenda with an amendment to remove item 25. Supported by Gingell. Motion carried on a voice vote. 6. PUBLIC COMMENT Mr. Hieber explained that the deadline for communities to submit their information for the Equalization Report was yesterday. As a result, the Finance Committee will hold a special meeting on April 23, 2009 at 9:15 a.m. for review o f the 2009 Equalization Report. 7. FISCAL YEAR (FY) 2009 CONTINGENCY REPORT The FY 2009 Contingency Fund balance of $150,252 will increased by $18,500 to $168,752 with approval of item 20 on today’s agenda. Grant Matching funds w ill be increased by $516,234 to $541.967 with approval of item 22. Long moved to receive and file the Contingency Report dated April 2, 2009. Supported by Coulter. Motion carried on a voice vote. REGULAR AGENDA 8. MANAGEMENT AND BUDGET/WATER RESOURCES COMMISSIONER – BLOOMFIELD VILLAGE CSO DRAINAGE DISTRICT, REFUNDING BONDS, SERIES 2009 – FULL FAITH AND CREDIT RESOLUTION On behalf of the Water Resources Commissioner, Management and Budget is requesting authorization to issue refunding bonds for the Bloomfield Village CS O Drainage District in an aggregate principal amount of not to exceed $5,200,000 to refund remaining Prior Bonds issued August 1, 2001 in the original principal amount of $7,830,000 at an interest rate not to exceed 6%. The Birmingham COS Drainage Distric t Board authorized this action on March 24, 2009. This action is anticipated to result in a savings of $300,000. Long moved approval of the attached suggested Resolution. Supported by Gingell. Motion carried unanimously on a roll call vote. FINANCE COMMITTEE Page 3 April 9, 2009 9. MR #09069 – WATER RESOURCES COMMISSIONER DEPARTMENT - REORGANIZATION The Water Resources Commissioner is requesting authorization to reorganize his operations to better manage growing demands and to meet the Budget Task for FY 2010 -2012. As detailed in the F iscal Note, Eight positions will be deleted, four new positions will be created and funding for one position will be changed from 100% Special Revenue to 80% General F und/General Purpose and 20% Special Revenue. Additionally, several line item reductions will occur. These actions will result in General Fund savings of $72,155 for FY 2009, $237,053 for FY 2010 and $295,559 for FY 2011 and 2012. Budget amendments will be made as outlined in the Fiscal Note. Taub moved approval of the attached suggested Fiscal Note. Supported by Douglas. Motion carried unanimously on a roll call vote. 10. MR #09071 – SHERIFF’S OFFICE – USE OF FORFEITED FUNDS FOR EQUIPMENT AND POLICE MOTORCYCLE PURCHASE The Sheriff is requesting authorization to use $391,374 of Law Enforcement Enhancement funds to purchase twelve motorcycles to replace motorcycles which are currently leased, as well as to purchase other law enforcement related equipment as detailed in the Fiscal Note for the Special Response Team and the Fugitive Apprehension Team. This equipment will be used to enhance law enforcement efforts in compliance with state law. Maintenance costs were previously included in the budget. Budget amendments for these purchases will be made as outlined in the Fiscal Note. Undersheriff McCabe explained that the $1 leases on each motorcycle had risen to $750 a month and it was more prudent to purchase the motorcycles outright and use them for up to ten years. Zack moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 11. MR #09070 – DEPARTMENT OF FACILITIES MANAGEMENT/SHERIFF’S OFFICE – APPROVAL AND ACCEPTANCE OF LEASE AGREEMENT WITH AERODYNAMICS INCORPORATED FOR USE OF HANGAR SPACE FOR STORAGE OF HELICOPT ERS AT 6544 HIGHLAND ROAD, WATERFORD, MICHIGAN Facilities Management is requesting authorization to enter into a lease agreement on behalf of the Sheriff with Aerodynamics Corporation to provide storage for two helicopters, equipment and office space at t he Oakland County International Airport. The agreement will be effective March 1, 2009 for a period of three years at a rate of $385 per month per helicopter or $9,240 per year. A budget amendment will be made as outlined in the Fiscal Note. Taub moved approval of the attached suggested Fiscal Note. Supported by Potter. Motion carried on a roll call vote. 12. MR #09072 – PROBATE COURT – FY 2009 DELETION OF ONE (1) GF/GP CLERK POSITION 3040403-09907 The Probate Court is requesting authorization to delete one General Fund/General Purpose Clerk position to meet their FY 2010 Budget Task. This action will save a total of $53,450 for FY 2009 and $56,840 for FY 2010. Budget amendments will be made as outlined in the Fiscal Note. FINANCE COMMITTEE Page 4 April 9, 2009 Potts moved approval of the attached suggested Fiscal Note. Supported by Coulter. Motion carried unanimously on a roll call vote. 13. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS/ARTS, CULTURE & FILM – FY 2009 REGIONAL REGRANTING SERVICES PROGRAM GRANT ACCEPTANCE – MICHIGAN COUNCIL FOR ARTS AND CULTURAL AFFAIRS Economic Development and Community Affairs is requesting authorization to accept a FY 2009 grant award of $30,100 for the Regional Re-granting Services Program. This amount was budgeted for previously. A list of mini-grant applicants was provided to committee members. Zack moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 14. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS/ARTS, CULTURE & FILM – FY 2009 REGIONAL REGRANTING ADMINISTRATIVE SERVICES PROGRAM GRANT ACCEPTANCE – MICHIGAN COUNCIL FOR ARTS AND CULTURAL AFFAIRS Economic Development and Community Affairs is req uesting authorization to accept a FY 2009 grant award of $9,600 for administrative services relating to the Regional Re -granting Services Program. This amount was budgeted for previously. A list of mini-grant applicants was provided to committee members. Taub moved approval of the attached suggested Fiscal Note. Supported by Potts. Motion carried unanimously on a roll call vote. 15. FACILITIES MANAGEMENT/FACILITIES ENGINEERING – AWARD OF CONTRACT FOR THE 2009 PARKING LOT PAVING PROGRAM – SOUTH OAKLAND OFFICE BUILDING PROJECT Facilities Engineering is requesting authorization to award a $341,810 contract to the lowest responsible bidder, Asphalt Specialists, Inc. of Pontiac to remove and replace the deteriorating parking lot paving at the South Oakland Office Building. Total project costs of $430,000 include the contract award of $341,810, engineering costs of $15,000, landscaping restoration costs of $5,000 and contingency of $68,190. Funding is available in the FY 2009 Capital Improvement Program / Building Improvement Fund and will be transferred to the Project Work Order Fund. A budget amendment will be made as outlined in the Fiscal Note. Potter moved approval of the attached suggested Fiscal Note. Supported by Potts. Motion carried unanimously on a roll call vote. 16. MR #09XXX – CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2009 GRANT PROGRAM ACCEPTANCE – CLEARING OF THE APPROACH TO RUNWAY 9R AT OAKLAND COUNTY INTERNATIONAL AIRPORT The Oakland County International Airport i s requesting authorization to accept a Michigan Department of Transportation Grant Contract for Federal funds of $106,400 and State funds of $23,275, with a required local match of $3,325 , for a project consisting of clearing of the approach to Runway 9R. Required local match funds are available from the Airport Fund. No budget amendment is necessary. FINANCE COMMITTEE Page 5 April 9, 2009 Gingell moved approval of the attached suggested Fiscal Note. Supported by Douglas. Motion carried unanimously on a roll call vote. 17. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2009 GRANT PROGRAM ACCEPTANCE – STREAM RESTORATION AND WETLAND MITIGATION AT OAKLAND COUNTY INTERNATIONAL AIRPORT The Oakland County International Airport is requesting authorization to accept a Mi chigan Department of Transportation Grant Contract for Federal funds of $124,000 and State funds of $27,125, with a required local match of $3,875, for a project consisting of stream restoration and wetland mitigation. Required local match funds are available from the Airport Fund. This mitigation project is being done in conjunction with the Michigan Department of Natural Resources. No budget amendment is necessary. Greimel moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote. 18. DEPARTMENT OF INFORMATION TECHNOLOGY – INTERLOCAL AGREEMENT TO TRANSFER GIS AND RELATED DATA TO ROAD COMMISSION FOR OAKLAND COUNTY (RCOC) Information Technology is requesting authorization to execute an I nterlocal Agreement with the Road Commission for Oakland County for the transmission of geographic information systems and related land data for use in projects to be conducted within the County borders. No cost is associated with this request. Taub moved approval of the attached suggested Resolution. Supported by Zack. Motion carried unanimously on a roll call vote. 19. DEPARTMENT OF INFORMATION TECHNOLOGY – INTERLOCAL AGREEMENT TO TRANSFER GIS AND RELATED DATA TO OAKLAND SCHOOLS Information Technology is requesting authorization to execute an Interlocal Agreement with Oakland Schools for the transmission of geographic information systems and related land data for use in projects to be conducted within the County borders. No cost is associated w ith this request. Greimel moved approval of the attached suggested Resolution. Supported by Taub. Motion carried unanimously on a roll call vote. 20. DEPARTMENT OF MANAGEMENT AND BUDGET / EQUALIZATION DIVISION – APPROVAL OF CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH THE TOWNSHIP OF ORION Equalization is requesting authorization to contract with the Township of Orion in the amount of $18,500 to provide equalization services during the period of March 12, 2009 through April 30, 2009 as outlined in the contract. The budget will be amended as outlined in the resolution. Mr. Hieber explained that the Township asked for assistance from County Equalization after their assessor retired in January. The County is in discuss ion with the Township for future contracts. Gingell moved approval of the attached suggested Resolution. Supported by Greimel. FINANCE COMMITTEE Page 6 April 9, 2009 Motion carried unanimously on a roll call vote. 21. DEPARTMENT OF MANAGEMENT AND BUDGET – POSITION DELETIONS TO REDUCE COSTS Management and Budget is requesting authorization to delete four positions for a savings of $247,508 for the remainder of FY 2009 and $367,576 for FY 2010 – FY 2012. This savings will be put towards the Department’s FY 2010 – FY 2012 budget task. There are no incumbents in these positions and the position of Deputy Direct Management and Budget will be deleted from the County Salary Schedule. Budget amendments will be made as outlined in the resolution. Greimel moved approval of the attached suggested Resolution. Supported by Zack. Motion carried unanimously on a roll call vote. 22. DEPARTMENT OF MANAGEMENT AND BUDGET – FISCAL YEAR 2009 FIRST QUARTER FINANCIAL FORECAST AND FY 2009/FY 2010 BUDGET AMENDMENTS Management and Budget is requesting that the Board of Commissioners accept the Fiscal Year 2009 First Quarter Financial Report with budget amendments and appropriations from designated Fund Balance as detailed in the resolution. Detailed information regarding revenues and expenditures is includ ed in the Transmittal Letter of March 13, 2009, and other attachments to the resolution. There was discussion regarding the cos t, distribution and reporting of vaccines. Director of Health and Human Services George Miller will be asked to report to the G eneral Government Committee on this matter. Taub moved approval of the attached suggested Resolution. Supported by Coulter. Motion carried unanimously on a roll call vote. 23. MR #09054 – BOARD OF COMMISSIONERS – URGING OAKLAND COUNTY TO PARTICIPATE IN THE ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT PROGRAM Gingell moved to refer this resolution to the Planning and Building Committee to obtain additional information. Supported by Potts. Motion carried on a voice vote. 24. MR #09029 – BOARD OF COMMISSIONERS – HOLDING COMMISSION MEETINGS IN THE EVENING On March 26, 2009, the Board Rules were suspended and MR #09077 – Board of Commissioners – Amendment to Board of Commissioners’ Regular meeting schedule was adopted to allow for evening meetings at Wednesday evenings at 7:00 p.m. on July 15, 2009, August 12, 2009, September 2, 2009; October 14, 2009 and December 9, 2009. All other regularly scheduled meetings of the Board will be held at their regular 9:30 am time July – November. MR #09029 died for lack of support. FINANCE COMMITTEE Page 7 April 9, 2009 COMMUNICATIONS A. Notice of Hearing for (1): Request of Property Owner Ari -El Financial, LLC for the Establishment of an Industrial Development District Under Public Act 198 of 1974, as Amended and (2): Application for Exemption of New Personal Property File by Secure -24 Under Public Act 328 of 1998, as Amended Gingell moved to receive and file Communication A. Supported by Coulter. Motion carried on a voice vote. OTHER BUSINESS / ADJOURNMENT Commissioner Coulter asked if staff could put together information by department on annual reports, newsletters and other similar print jobs. There being no other business to come before the committe e, the meeting was adjourned at 10:28 a.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.