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HomeMy WebLinkAboutMinutes - 2009.04.30 - 36349TOM MIDDLETON Chairperson MIKE GINGELL Vice Chairperson TIM GREIMEL Minority Vice Chairperson April 30, 2009 Chairperson Middleton called the meeting of the Finance Committee to order at 9:04 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton, Mike Gingell, Tim Greimel, Sue Ann Douglas , Christine Long, David Potts, Shelley Taub, Helaine Zack, David Coulter, David Woodward COMMITTEE MEMBERS ABSENT : Jeff Potter OTHERS PRESENT AUDITING Terri Meiers AVIATION Karl Randall, Manager CIRCUIT COURT Joan Young, Judge Pamela Davis, Manager FACILITIES MANAGEMENT Art Holdsworth, Director FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Holly Conforti, Supervisor Prentiss Malone, Analyst Wayne Keller, Analyst Nancy Falardeau, Analyst HUMAN RESOURCES Nancy Scarlet, Director Kathy Shallal, Manager Jennifer Mason, Manager Brenthy Johnston, Analyst Gary Vaught, Analyst David VendeGrift, Analyst INFORMATION TECHNOLOGY Ed Poisson, Director Anita Campbell, Supervisor MANAGEMENT & BUDGET Laurie Van Pelt, Director PROSECUTING ATTORNEY Paul Walton, Chief Deputy Julie McMurty, Chief, Juvenile Justice Dan Cojanu PURCHASING Jack Sato Smith, Manager SHERIFF Michael McCabe, Undersheriff Dale Cunningham, Business Manager OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Sue Ann Douglas Christine Long Jeff Potter David Potts Shelley Taub Helaine Zack David Coulter David Woodward FINANCE COMMITTEE Page 2 April 30, 2009 OTHERS PRESENT CONTINUED BOARD OF COMMISSIONERS Gary McGillivray, District #24 Lawrence Doyle, Administrative Director Harvey Wedell, BOC Sr. Analyst Helen Hanger, Sr. Committee Coordinator 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF THE PREVIOUS MINUTES Taub moved approval of the minutes of April 9, 2009, as printed. Supported by Potts. Motion carried on a voice vote. 5. AGENDA Chairperson Middleton indicated that Item #11 would be taken up when Judge Young had arrived. There were no objections. 6. PUBLIC COMMENT None. 7. FISCAL YEAR (FY) 2009 CONTINGENCY REPORT The FY 2009 Contingency Fund balance of $68,752 will increase by $30,000 to $198,752 with approval of item 9 on today’s agenda. Grant Matching funds w ill be reduced by $11,389 to $530.578 with approval of item #10 on today’s agenda. Taub moved to receive and file the Contingency Report dated April 22, 2009. Supported by Gingell. Motion carried on a voice vote. REGULAR AGENDA 8. SHERIFF’S OFFICE – FISCAL YEAR 2009 HIGHWAY SAFETY CHALLENGE AWARD GRANT ACCEPTANCE The Sheriff is requesting authorization to accept a $3,000 Challenge Award Grant in federal funds from the Michigan Office of Highway Safety Planning. Funding will be used to purchase equipment as outlined in the Fiscal Note and a budget amendment will be made as indicated therein. Taub moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Potter and Coulter absent . 9. SHERIFF’S OFFICE – 2009 MARINE SAFETY PROGRAM GRANT ACCEPTANCE The Sheriff is requesting authorization to accept a $230,000 award from the Michigan Department of Natural Resources. The award consists of $105,000 in federal funds and $125,000 in State funding. Funds will be used to offset the costs of marine enforcement. FINANCE COMMITTEE Page 3 April 30, 2009 Undersheriff McCabe indicated that a letter will be sent to all the local units and lake associations indicating that due to budget constraints it will be necessary for them to contract for these services in the future. The dive team is a requirement by law and will still be available to assist as needed. Long moved approval of the attached suggested Fiscal Note. Supported by Gingell. Motion carried unanimously on a roll call vot e with Potter and Coulter absent . 10. PROSECUTING ATTORNEY AND CIRCUIT COURT – FAMILY DIVISION AND CHILDREN’S VILLAGE – PROGRAM YEAR 2009 JUVENILE ACCOUNTABILITY BLOCK GRANT (JABG) ACCEPTANCE The Prosecuting Attorney, Circuit Court – Family Division and Children’s Village are requesting authorization to accept a Michigan Department of Human Services grant award of $113,889 under the Juvenile Accountability Block Grant program for the period of April 1, 2009 through March 31, 2010 . The grant award includes a state contribution of $102,500 and a County match of $11,389 which is available in the non-departmental Grant Match line account. Funding will be used for Circuit Court Peer Groups to address the problem of high recidivism, a Teen Court to provide a justice model within a peer setting and for a Children’s Village Juvenile Facility Enhancement. The grant will continue partial funding for on e full- time eligible Probation Officer I and deletes one part-time, non-eligible Assistant Prosecutor II. Funding of $28,606 will be transferred to the Project Work Order Fund to install air conditioning in the Children’s Village Kitchen Area. Budget amendments will be made as outlined in the Fiscal No te. Ms. McMurty explained that studies have shown that kids in the juvenile justice system that go before a peer court recidivate less. Taub moved approval of the attached suggested Fiscal Note. Supported by Greimel. Motion carried unanimously on a ro ll call vote with Potter and Coulter absent. 12. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2009 GRANT PROGRAM ACCEPTANCE – RELOCATION OF NAVIGATIONAL EQUIPMENT, INCLUDING THE GLIDESLOPE, MEDIUM INTENSITY APPROACH LIGHTING S YSTEM WITH RUNWAY ALIGNMENT INDICATOR LIGHTS (MALSR) AND RUNWAY VISUAL RAY (RVR) The Oakland County International Airport is requesting authorization to accept a Michigan Department of Transportation Grant Contract for Federal funds of $512,050, State fun ds of $13,475 and a required local grant match of $13,475 for a total project cost of $539,000. The project consists of the relocation of navigational equipment, including the glidescope, medium intensity approach lighting system with runway alignment indicator lights (MALSR) and runway visual range (RVR) at Oakland County International Airport. The grant funding period is 36 months from the date of award. The required local match is available within the Airport Fund. Long moved approval of the attached suggested Fiscal Note. Supported by Greimel. Motion carried unanimously on a roll call vote with Potter and Coulter absent . 13. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2009 GRANT PROGRAM ACCEPTANCE – CONSTRUCTION, LIGHTING AND PAINT MARKING OF RUNWAY 9R EXTENSION AND A PORTION OF PARALLEL TAXIWAY C AND THE HOLDING APRON. PLACEMENT OF POROUS FRICTION COURSE FOR THE RESURFACING OF RUNWAY 9R/27L AND AIRPORT PAINT MARKING ON RUNWAY 9R/27L The Oakland County International Airport is requesting authorization to accept a Michigan Department of FINANCE COMMITTEE Page 4 April 30, 2009 Transportation Grant Contract for Federal funds of $2,681,850, State funds of $70,575 and a required local grant match of $70,575 for a total project cost of $2,823,000. The project co nsists of construction, lighting and paint marking of runway 9/R extension and a portion of parallel taxiway C and the holding apron, placement of porous friction course for the resurfacing of runway 9R/27L and airport paint marking on runway 9R/27L. The grant funding period is 36 months from the date of award. The required local match is available within the Airport Fund. Long moved approval of the attached suggested Fiscal Note. Supported by Gingell. Motion carried unanimously on a roll call vote with Potter and Coulter absent . 14. MR #09092 – DEPARTMENT OF FACILITIES MANAGEMENT – AUTHORIZATION FOR CONSOLIDATION OF CLERICAL RESOURCES AND POSITION DELETIONS TO OFFSET COSTS OF PUBLIC WORKS BUILDING GROUND FLOOR RENOVATION Facilities Management is requesting authorization to consolidate clerical resources and delete positions to offset costs of ground floor renovations at the Public Works Building. This action will allow the Director of Facilities Management and Property Management Spe cialist position to relocate to the Ground Floor to consolidate Facilities Management staff in one common area. These positions are currently located on the second floor near Water Resources Commissioner (WRC) staff. The estimated cost of this renovation is $109,193. The project will be handled by existing contracts and in -house staff. Action to reduce staffing will include deletion of two General Fund positions and two Facilities Maintenance & Operations Fund positions, creation of one part-time, non-eligible position and downward reclassification of four Proprietary Revenue positions as detailed in the Fiscal Note. Vacated second floor space wi ll be utilized by the WRC and there will also be some relocation of WRC staff on the ground floor as well. Budget amendme nts will be made as outlined in the Fiscal Note. Zack moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Potter and Coulter absent . 15. MR #09091 – HUMAN RESOURCES DEPARTMENT – BUDGET TASK REDUCTIONS Human Resources is requesting authorization to reorganize its operations to meet its FY 2010 – FY 2012 budget task. This action will include deletion of two General Fund/General Purpose (GF/GP) full -time eligible (FTE) positions, creation of one full -time non-eligible position, retitle and transfer of one GF/GP FTE position to Proprietary Revenue (PR) to be funded by the Fringe Benefit Fund and downward reclassification of one PR FTE position. Commissioner Douglas noted that sh e had raised the question of HR positions being moved over to the Fringe Benefit Fund during the Human Resources Committee meeting and suggested that these actions be watched closely as all county employees make contributions to this fund. Greimel moved approval of the attached suggested Fiscal Note. Supported by Douglas. Motion carried unanimously on a roll call vote with Potter and Coulter absent . 16. DEPARTMENT OF INFORMATION TECHNOLOGY – SECOND QUARTER 2009 DEVELOPMENT APPROPRIATION TRANSFER Information Technology is requesting authorization to appropriate and transfer second quarter FY 2009 development charges to the appropriate benefiting user. For General Fund/General Purpose departments charges are $1,091,174.03 for development and $28,029 f or imaging. Direct charges to Special Revenue FINANCE COMMITTEE Page 5 April 30, 2009 and Proprietary fund departments are $639,068.62, $19,622.32 for non-governmental imaging development and $1,230 for non-county agencies. Gingell moved approval of the attached suggested Resolution. Supported by Douglas. Motion carried unanimously on a roll call vote with Potter and Coulter absent . 17. DEPARTMENT OF INFORMATION TECHNOLOGY – 2009/2010 MASTER PLAN QUARTERLY STATUS EXECUTIVE SUMMARY – APRIL 17, 2009 Mr. Bertolini reviewed the 2009/2010 In formation Technology Quarterly Status – Executive Summary dated April 17, 2009. He indicated that IT had the originally planned for 83% fixed labor and this figure today stands at 75%. This reduction shows that IT is t rying to reduce its costs in providing departments the technology they need. E veryone is helping to keep this cost down to allow us in creative ways to reduce the budget. Overtime has been authorized but not used in this fiscal year. Potts moved to receive and file. Supported by Gingell. Motion carried on a voice vote. 18. PROSECUTING ATTORNEY – 2009 – 2010 TITLE IV-E CLIENT SERVICES CONTRACT PROFC (CM-F192) – UNIT RATE – CONTRACT ACCEPTANCE The Prosecuting Attorney (PA) is requesting authorization to enter into a Title IV -E federal pass through contract with the Michigan Department of Human Services (MDHS) to provide legal consultation regarding the abuse/neglect of children cases, court proceedings, establishment of protocol, petition information and periodic strategy and training meetings with DHS staff for the period of April 1, 2009 through December 31, 2010. The MDHS will pay the PA a total of $593,834 over two years - $254,940 for April 1, 2009 through December 31, 2009 and $339,894 for calendar year 2010. No county funds or additional personnel is required. A budget amendment will be made as outlined in the Fiscal Note. Judge Young spoke in support of the Prosecuting Attorney’s efforts to take advantage of drawing down these funds for child protection purposes. Ms. McMurty explained that this funding opportunity was extended mid -year because of the PA’s commitment to comply with statutory requirements to represent and assist the MDHS in all legal proceedings regarding investigation and placement of children . This contract will provide an opportunity to go in and train MDHS staff to review petitions and will allow for an improved level of advocacy. When children are removed from a home before an investigation is complete, that case is disq ualified from being eligible for federal funding. When cases do not comply with the statute, meetings are called to allow the judges to review cases outside the courtroom before they make final decisions. Under this contract the PA performs this one function and other functions are entrusted to the State. If a problem arises with a MDHS worker, they would be investigated by the State. Mr. Soave indicated that the County is seeing its Child Care costs stabilize which has not been seen in years. DHS is working with the County and movin g quicker to put kids into permanent situations. Taub moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Potter absent. FINANCE COMMITTEE Page 6 April 30, 2009 COMMUNICATIONS B. Prosecuting Attorney – FY 2010 District Court Advocacy Program (VOCA) – Grant Application C. 52/2 Clarkston District Court – 2009 Recovery Act: Edward Byrne Memorial Competitive Grant – Alternative Sentencing Court Program Grant Application Douglas moved to receive and file Communication s B and C. Supported by Zack. Motion carried on a voice vote. A. Department of Management and Budget / Purchasing Division – Contract Exception Report for the Month of April, 2009 B-!: Economic Development and Community Affairs – WJR Invoice for Broadcas ting 12/3/08 Commissioner Zack voiced her concern regarding the time lapse between this contract being done and it being reported as an exception to the Finance Committee. Mr. Soave explained that the larger concern was how funds donated by Fifth Third bank and used for this contract would be receipted into the general fund -- as a donation, gift or grant. This was the start of a larger discussion with ED on how to handle these types of situations as they look for more for donations. ED does have a budget for these types of activities but this specific function was not planned for in advance. Though the funds were receipted to the general fund, only the Board of Commissioners can add funds to a specific line item so this will be coming back through the quarterly to be moved into the ED budget. OTHER BUSINESS / ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 10:20 a.m. ________________________ _______________________________ Helen A. Hange r Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.