Loading...
HomeMy WebLinkAboutMinutes - 2009.06.04 - 36357TOM MIDDLETON Chairperson MIKE GINGELL Vice Chairperson TIM GREIMEL Minority Vice Chairperson June 4, 2009 Chairperson Middleton called the meeting of the Finance Committee to order at 9:02 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton, Mike Gingell, Tim Greimel, Sue Ann Douglas , Christine Long, Jeff Potter, David Potts, Shelley Taub, Helaine Zack, David Coulter, David Woodward COMMITTEE MEMBERS ABSENT : None. OTHERS PRESENT EQUALIZATION Dave Hieber, Manager EXECUTIVE OFFICE Robert Daddow, Deputy Executive FACILITIES MANAGEMENT Art Holdsworth, Director FISCAL SERVICES Tim Soave, Manager LaVerne Smith, Supervisor Prentiss Malone, Analyst Nancy Falardeau, Analyst HUMAN RESOURCES Nancy Scarlet, Director Cathy Shallal, Manager Lori Motyka, Supervisor PLANNING & ECONOMIC DEVELOPMENT Katherine Graham, Research Analyst PROBATE Rebecca Schnelz, Administrator PURCHASING Scott Guzzy, Chief SHERIFF Mike McCabe, Undersheriff Dale Cunningham, Business Manager WATER RESOURCES COMMISSIO NER Kevin Larsen, Deputy OTHER Bill McMaster, Taxpayers United BOARD OF COMMISSIONERS Lawrence Doyle, Administrative Director Harvey Wedell, BOC Sr. Analyst Helen Hanger, Sr. Committee Coordinator 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF THE PREVIOUS MINUTES Gingell moved approval of the minutes of May 14, 2009 as printed. Supported by Potts. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Sue Ann Douglas Christine Long Jeff Potter David Potts Shelley Taub Helaine Zack David Coulter David Woodward FINANCE COMMITTEE Page 2 June 1, 2009 Motion carried on a voice vote. 5. AGENDA No changes were made to the agenda. 6. PUBLIC COMMENT None. 7. FISCAL YEAR (FY) 2009 CONTINGENCY REPORT The FY 2009 Contingency Fund balance of $183,752 will not be impacted by items on today’s agenda. Zack moved to receive and file the Contingency Report dated May 28, 2009. Supported by Long. Motion carried on a voice vote. REGULAR AGENDA 8. MR #09120 – CLERK/REGISTER OF DEEDS – POSITION DELETIONS TO REDUCE COSTS The Clerk is requesting authorization to delete eight vacant General Fund/General Purpose Summer Clerical positions as part of their FY 2010 – 2012 budget task. Th ese duties will be redistributed to other divisional employees. Mr. VanLeuven noted that there would still be several summer and student intern positions still available within the Clerk’s office. Gingell moved approval of the attached suggested Fiscal N ote. Supported by Coulter. Motion carried unanimously on a roll call vote with Woodward absent. 9. MR #09122 – SHERIFF’S OFFICE – PAINT CREEK TRAILWAYS CONTRACT FOR LAW ENFORCEMENT SERVICES FO R THE 2009 SEASON The Sheriff is requesting authorization to contract with Paint Creek Trailways to provide law enforcement mounted patrol services for the 2009 season. The contract will provide the continued services of two General Fund/General Purpose (GF/GP) part-time, non-eligible (PTNE) Mounted Deputies for 1,150 hours each per year and one GF/GP PTNE Mounted Deputy at 1,200 hours per year. The hours authorized in this agreement include and continue the additional 500 hours added per MR #06129. Rates charged will be consistent with those established in the F Y 2009 Salary Schedule. The contract is for Fiscal Year (FY) 2009 and is renewed on a yearly basis. Contracted revenue and expenditures of $60,373 for FY 2009 will require a budget amendment as outlined in the Fiscal Note. Gingell moved approval of the attached suggested Fiscal Note. Supported by Potts. Motion carried unanimously on a roll call vote with Woodward absent. 10. MR #09123 – SHERIFF’S OFFICE – CONTRACT FOR LAW ENFORCEMENT SERVICES AT THE MICHIGAN RENAISSANCE FESTIVAL – 2009 SEASON The Sheriff is requesting authorization to contract with the Michigan Renaissance Festival to provide law enforcement services for the period of August 22, 2009 through October 4, 2009 , or fifteen event days. FINANCE COMMITTEE Page 3 June 1, 2009 Patrol officers will be provided on an over time basis at rates established per MR #08250. The contract will result in revenue and expenditures of $62,423. This revenue has been budgeted for in the FY 2009 Amended Budget, therefore, no budget amendment is necessary. Gingell moved approval of the atta ched suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vot e with Woodward absent. 11. MR #09121 – HUMAN RESOURCES DEPARTMENT – SALARY ADMINISTRATION PLAN 2 ND QUARTERLY REPORT FOR FY 2009 As provided for by the Salary Administration Plan, Human Resources has reviewed 1 classification for 1 position and is requesting authorization to retitle and upgrade this 1 classification / 1 position . Funding for this salary adjustment will be provided by the Community Developmen t Block Grant. No budget amendment is necessary. Potts moved approval of the attached suggested Fiscal Note. Supported by Douglas. Motion carried unanimously on a roll call vote with Woodward absent. 12. DEPARTMENT OF MANAGEMENT AND BUDGET/EQUALIZATION DIVISION – APPROVAL OF CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH THE TOWNSHIP OF OAKLAND Equalization is requesting authorization to contract with the Township of Oakland to provide equalization services including annual assessment of real and personal property through the 2011 tax year. Mr. Hieber reported that this is a standard assessing contract to perform equalization functions of the assessor. This is being done for 26 other communities and another 12 have limi ted contracts with the county to assist their existing assessor, mostly with personal property. Contract r ates will remain the same as those of the previous contract. The County provides these services at a lower price than what it would cost the communi ties to do their own assessing and t he County is required to perform an equalization study for all the local units whether it performs the assessing or no t. If these contracts were not in place, Equalization would have to bolster its own staff to perform this study. These contracts provide data on property revenue which help the County to develop its own budget. This is the reason why Oakland County is usually in front on its budget when many other governmental units are not . The County also performs printing and mailing services for the local units of assess ment notices and tax bills. The y receive the benefit of the County’s bulk mailing rates and are billed for these services through the County Print Shop. Gingell moved approval of the attached sugge sted Resolution. Supported by Greimel. Motion carried unanimously on a roll call vote. 13. MR #09053 – BOARD OF COMMISSIONERS – ENCOURAGE CONSOLIDATION AND SHARED SERVICES BETWEEN GOVERNMENTAL ENTITIES The resolution was introduced by Commissioner Sc hwartz and proposes that the County adopt a policy encouraging its municipalities and other government entities to consolidate public services by sharing personnel, facilities and equipment with the County or other governmental en tities, on a cost neutral basis, and that the County hire current, qualified employees from other governmental entities , who are affected by such consolidation of services , at their current compensation levels , to the extent practicable. As he was unable to attend today’s meeting , Commissioner Schwartz participated via teleconferencing that FINANCE COMMITTEE Page 4 June 1, 2009 allowed him to speak to the other Committee members and to be heard by those in the room . Reports were provided from both the General Government Committee and the Human Resources Committee recommending amendments, including deletion of the paragraph regarding the hiring of employees from other governmental units affected by consolidation. Mr. McMaster stated that Taxpayers United is in support of reducing the costs of government but would consider it unconstitutional to create a taxing authority whereby the people are excluded from the process of determining the amount and way of taxing. Greimel moved to report to recommend approval of the attached suggested resolution with those amendments proposed by the General Governmen t Committee, less the proposed amended second BE IT FURTHER RESOLVED paragraph, and those amendments proposed by the Human Resources Committee. S upported by Douglas. Greimel moved to report to amend the resolution as fol lows. BE IT FURTHER RESOLVED that Oakland County adopts a policy of hiring the current, qualified employees from other governmental entities, who are affected by consolidation of services, at least at their current compensation levels, to the extent practicable and permissible under the County Merit Rules . Supported by Zack. Roll Call: Ayes: Zack, Coulter, Woodward, Greimel Nays: Potts, Taub, Gingell, Greimel, Douglas, Long, Potter, Potts, Taub, Middleton. Motion to amend failed. Main motion carried unanimously on a roll call vote. 14. MR #09052 – BOARD OF COMMISSIONERS – FREEZING COUNTY MILLAGE RATE Greimel moved approval of the suggested Resolution. Supported by Zack. Taub moved to postpone this item until the next regular Finance Committ ee meeting on July 9. Supported by Gingell. Roll Call: Ayes: Gingell, Douglas, Long, Potts, Taub, Middleton. Nays: Zack, Coulter, Woodward, Greimel, Potter Motion to postpone carried. 15. MR #09057 – BOARD OF COMMISSIONERS – OAKLAND COUNTY MILLAGE RATE Taub moved to postpone this item until the next regular F inance Committee meeting on July 9. Supported by Gingell. Motion carried unanimously on a roll call vote. FINANCE COMMITTEE Page 5 June 1, 2009 COMMUNICATIONS A. Department of Management and Budget / Purchasing Division – Contract Exception Report for the Month of May, 2009 Mr. Larsen explained that when bidding out a contract for services , the Water Resources Commissioner reviews all aspects of need, including warranty coverage and repair costs. The vendor was originally selected through the bid process to fabricate customized camera equipment. The contract had expired December, 2008 and the equipment was in need of service. B. Department of Information Technology – CLEMIS Funds – Financial Statements and Schedules for the Six Months Ended March 31, 2009 Mr. Daddow reported on the status of the CLEMIS Fund s. Hardware and software issues have delayed deployment of radio equipment but are being addressed and deployment should begin again next week. The telephone operating surcharge authorized by the Board of Commissioners was reduced by the Michigan Public Services Commission from $.25 to $.18 without notice to the County. This has impacted the capital program intended to convert the radio system infrastructure between the County and the local units from analog to digital. As of March 1, the entire $.18 per line collected will be used for the new radio communications costs center. Over a year after the County authorized the surcharge, it is still unable to get a definite line count from the phone carriers and this information is not even available through a Freedom of Information request. Mr. Daddow further reported that he had requested that either the State or the Michigan Public Services Commission perform an audit on the surcharge collections flowing through the individual communication carriers. The legislature took this request and converted it to allow for an audit of the County. The County currently has about two to three quarters of collections in the bank but it is not possible to know whether the carriers are distributing back the full amount due because of the inability to know the line count. However from a practical standpoint, these quarterly distributions help to project the amount of revenue availab le going forward. Steps are being taken to address the pending depletion of the CLEMIS Operating Fund. One potential revenue source, E-Citation, would incorporate an enhanced access fee into the ticket cost at no charge to the communities. This program eliminates the need for officers to manually write up tickets or require court st aff to type in the information but courts at the local level are hesitant to use the program if it means a loss of positions. A second software program that is being designe d and launched in the next quarter is for crash reports. CLEMIS fees to the local units and the out -county communities will increase beginning July 1. C. Notice of Public Hearing by Charter Township of Orion Board of Trustees Re: Establishment of Proposed Industrial Development District Under Provisions of Act 198 of Public Acts of Michigan of 1974 D. Notice of Approval by State Tax Commission Re: Revocation of Real and Personal Property Component(s) of Industrial Facilities Exemption Certificate #1996 -689 for GMC-North American Truck Located at 31 Judson Street, Pontiac, MI 48346 E. 52-2 Clarkston District Court – 2009 Recovery Act: Edward Byrne Memorial Competitive Grant – Alternative Sentencing Court Program F. 52-2 Clarkston District court – FY 2010 SCAO Grant – Drug Court Grant Application FINANCE COMMITTEE Page 6 June 1, 2009 G. 52-3 Rochester Hills District Court – FY 2010 SCAO Grant – Drug Court Grant Application H. Circuit Court / General Jurisdiction – FY 2010 Michigan Drug Court Grant Program Through the State Court Administrative Office (SCAO) Adult Drug Court Grant - Application I. Circuit Court / Family Division – FY 2010 Michigan Drug Court (SCAO) Juvenile Drug Court Grant - Application For Items F-I, all being grant applications , Commissioner Taub pointed out that there is conflicting language in the Reports to the Chair. One paragraph states that the Michigan Drug Court Grant Program is requiring these grant applications provide assurance of the intention of the jurisdiction to continue the program after the funding fro m the grantor has been exhausted. The other paragraph states that application and acceptance of the grant does not obligate the County to any future commitment, which is language the Board of Commissioners requires for every gran t application and acceptan ce. Commissioner Taub indicated that she would have the grant procedures reviewed by Board staff. Mr. Soave explained that under the current grant procedures , Fiscal Services is charged with outlining the conditions of the application and the only obliga tion would be if the Board of Commissioners accepts the grant through resolution. J. Prosecuting Attorney – FY 2010 Cooperative Reimbursement Program (CRP) Grant Application K. Prosecutor’s Office – FY 2009 Recovery Act Internet Crimes Against Children R esearch Grant Application L. Sheriff’s Office – FY 2010 Expanded Jail Alliance with Supports for Inmates with Co -Occurring Disorders (JAWS) Grant Application M. Sheriff’s Office – 2009 COPS Hiring Recovery Program (CHRP) Grant Application N. Sheriff’s Office / CLEMIS – FY 2009 CLEMIS LRMS Application Services Technology Enhancements Grant Application O. Sheriffs’ Office, Auto Theft Prevention Authority Grant (ATPA) – FY 2010 Grant Application P. Economic Development & Community Affairs Department – Community & Home Improvement Division – 2008 Community Development Block Grant (CDBG) Annual Action Plan – Application for Substantial Amendment for 2008 Community Development Block Grant – Recovery (CDBG-R) Gingell moved to receive and file the Communications. Supported by Potts. Motion carried on a voice vote. OTHER BUSINESS / ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 11:35 a.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director FINANCE COMMITTEE Page 7 June 1, 2009 NOTE: The foregoing minutes are subject to Committee approval.