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HomeMy WebLinkAboutMinutes - 2009.07.21 - 36366 July 21, 2009 The meeting was called to order by Chairperson Scott at 9:30 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: John Scott, Robert Gosselin, Jim Nash, Bradford Jacobsen, Kim Capello, Jim Runestad, Tim Burns, Steve Schwartz PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: COUNTY EXECUTIVE Phil Bertolini, Deputy Coun ty Executive/CIO Doug Smith, Deputy County Executive FACILITIES ENGINEERING Paul Hunter, Manager, Fac. Engineering FACILITIES MANAGEMENT Art Holdsworth, Director Bob Larkin, Manager PARKS AND RECREATION Mike Donnellon, Chief, PFM & D PLANNING & ECONOMI C DEVELOPMENT Dan Hunter, Manager Lola Are’, Sr. Business Develop. Rep., Bus. Center Brad Hansen, Environmental Prog. Coordinator BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE PUBLIC COMMENT None APPROVAL OF THE MINUTES Gosselin moved approval of the minutes of July 7, 2009, as printed. Supported by Schwartz. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bradford Jacobsen Kim Capello Jim Runestad Tim Burns Steven Schwartz JOHN SCOTT Chairperson ROBERT GOSSELIN Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 July 21, 2009 AGENDA ITEMS 1. PLANNING AND ECONOMIC DEVELOPMENT SERVICES’ DIVISION RESOLUTION REGARDING RECOVERY ZONE ECONOMIC DEVELOPMENT BONDS The Oakland County Board of Commissioners recently passed a resolution designating the County as a Recovery Zone” in order to allow the County and its Economic D evelopment Corporation (EDC) to issue “Recovery Zone Facility Bonds” under the American Recovery and Reinvestment Act of 2009 (ARRA) to finance capital expenditures for private businesses that operate in Oakland County. This resolution designates the Co unty of Oakland as a “Recovery Zone” and authorizes the County Executive or his designees to take such action as may be necessary or appropriate to establish procedures and conditions for the issuance of Recovery Zone Economic Development Bonds by the County or the County Economic Development Corporation. The Economic Development Bonds can be issued for public infrastructure projects that support economic development, such as water mains, sewers or paving roads. There is $103.887 million in Economic Devel opment Bonds available for issuance by the County or its economic development corporation through 2010. Nash moved approval of the attached suggested resolution. Supported by Schwartz. Motion carried unanimously on a roll call vote with Capello absent. 2. DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – WASTE RESOURCE MANAGEMENT – RESOLUTION APPROVING A SECOND AMENDMENT TO THE PROVISIONS OF A BROWNFIELD CLEANUP REVOLVING LOAN FOR THE FORMER SANICEM LANDFILL The Oakland Brownfield Initiative (OBI) was established in 2000 upon designation by the US EPA of Oakland County as a Brownfield Demonstration Pilot Community and was assisted by a US EPA Brownfield Revolving Loan Fund Cleanup Grant (BRLF C) in September of 2002 to facilitate the redevelopment of contaminated and underutilized properties to provide new taxes, jobs and protect the health and environment of Oakland County and its residents. This resolution approves a second amendment to the provisions of the Brownfield Cleanup Revolving Loan for the former Sanicem Landfill. This property consists of 140 acres, and it is located on the border of the City of Auburn Hills and the Charter Township of Orion. It has been a long -standing environmental hazard and a tax -reverted, non- producing parcel for many years. Brownfield cleanup and redevelopment plans have been prepared to restore the environmental and economic viability of this parcel. The Oakland Brownfield Initiative (OBI), in consultation with US EPA and Corporation Counsel, and th e Brown Road Group, LLC , have developed a Brownfield Clean Up Loan Agreement that satisfies the US Brownfield Revolving Loan Fund grant requirements, CERCLA/NCP cleanup standards and oversight and repayment terms and conditions of the parties to facilitate the partial funding of methane and leachate control systems during the construction phase of redevelopment. The resolution amends the maturity of the Promissory Note to the seventh anniversary of the date of execution of the Promissory Note. In addition , it requires that the borrower shall pay $35,000 to be applied to the principal reduction on or before June 30, 2009 and the additional sum of $35,000.00 to be applied to principal reduction on or before November 30, 2009. The loan, including all unpaid principal and interest that accrues shall be paid in full not later than December 1, 2011. The initial term of the Promissory Note shall end on November 30, 2009. If the balance of the note is not paid in full by Planning & Building Committee Page 3 July 21, 2009 November 30, 2009, the interest rate shal l adjust to 2% above prime, and principal and interest shall be due and payable monthly based on a two -year amortization. The Lender would then be entitled to assess a $25,000 administration fee for each year the loan is outstanding beyond November 30, 20 09. Mr. Hansen indicated that the Brown Road Group, LLC has already submitted $35,000 to the County. Mr. Hunter distributed a document showing the history and timeline of events that happened regarding the former Sanicem Landfill. Jacobsen moved approv al of the attached suggested resolution. Supported by Runestad. Motion carried unanimously on a roll call vote . 3. FACILITIES MANAGEMENT/FACILITIES ENGINEERING – RECOMMENDATION TO PROVIDE ENGINEERING SERVICES FOR GLEN OAKS BANQUET ROOF PROJECT Paul Hunter had indicated that Mike Donnellon, Chief, Parks Facilities Maintenance Division, had called him a while back to request assistance from Facilities Management/Facilities Engineering to help with a project to replace the roof on the banquet facility at the Glen Oaks Golf Course in Farmington Hills. Since Facilities Management/Facilities Engineerin g has the expertise and the man power, they had submitted a proposal to Mr. Donnellon. At this time , Facilities Management and Parks and Recreation are requesting authorization by the Board of Commissioners to transfer $10,734.00 from Parks and Recreation to Facilities Management to provide engineering services for the replacement of the low-pitch roof at the Glen Oaks Banquet Facility. Parks and Recreation management has expressed a desire to utilize Facilities Management/Facilities Engineering for future projects as well, as the need arises. Gosselin moved to report to the Finance Committee with the recommendation that funding in the amount of $10,734.00 be approved for the Glen Oaks Banquet Roof Project. Supported by Jacobsen. Motion carried unanimously on a roll call vote. 4. MR #09095 – BOARD OF COMMISSIONERS – OAKLAND COUNTY ENERGY EFFICIENCY COLLABORATIVE COMMITTEE Commissioner Nash introduced this resolution to create an Oakland County Energy Efficiency Collaborative Committee. This committee would have the mission of organizing and implementing energy efficiency strategies that would make Oakland County eligible for funding through the Ene rgy Efficiency and Conservation Block Grant Program and other sources. It would require the General Government Committee to appoint membership to this committee, which would include Commissioner Nash, as Chairperson; three majority party commissioners; tw o minority party commissioners, one representative from Facilities Management; one representative from County Executive Administration; one representative from the Water Resources Commissioner Department, and one representative from the Parks and Recreatio n Commission. It would additionally seek one non -voting advisory member from the Engineering Society of Detroit, U.S. Green Building Council – Detroit Regional Chapter, Lawrence Technological University, Oakland University and one representative from loca l government. Other individuals or organizations would be welcome to attend meetings as well to offer advisory assistance to the Oakland County Energy Efficiency Collaborative Committee. This committee would also work with the Tri-County Summit’s Regiona l Partnership for Sustainability Committee and Southeast Michigan Regional Energy Office as part of the national strategy. The Oakland County Energy Efficiency Collaborative Committee would be required to submit a final report to the County Executive and the Oakland County Board of Commissioners at the end of the current Board of Commissioners’ term or on Planning & Building Committee Page 4 July 21, 2009 December 31, 2010, whichever comes first. Phil Bertolini, Deputy County Executive/Chief Information Officer, questioned the need for the Board of Commissioners to create an Energy Efficiency Committee because County Administration put a study group together that currently does the same thing that this committee would do, and he indicated that all the Commissioners, as well as other entities , are welcome to attend these meetings. Commissioner Nash indicated that he would like this committee to assist local communities in Oakland County with obtaining grant funds through the Energy Efficiency and Conservation Block Grant Program. In response, Mr. Bertolini explained that the grant funds that Oakland County applies for is for County issues. He stated that the local communities have the ability to apply separately for grant funding through the EECBG Program. Commissioner Capello suggested that Commissione r Nash attend the meetings with County Administration and report back to the Planning and Building Committee. Commissioner Nash indicated that he would like the Board of Commissioners to have more of a voice in energy efficiency at the County and he would like participation from the private sector, such as the Engineering Society of Detroit, the U.S. Green Building Council and Lawrence Technology University, as well as local communities, to provide input. Mr. Bertolini explained that County Administrati on is seeking a professional to assist the County in the area of energy efficiencies . Burns moved to report to the full Board with the recommendation that the resolution be adopted. Supported by Nash. ROLL CALL VOTE: AYES: Nash, Capello, Burns, Schw artz (4) NAYS: Gosselin, Jacobsen, Runestad, Scott (4) Motion failed on a roll call vote for lack of a majority vote. Capello made a motion to create an Oakland County Energy Efficiency Collaborative Study Group with the request that Commissioner Nash come back to the Planning and Building Committee in 60 days with a proposal of what this study group would be charged with doing. Supported by Nash. Motion carried unanimously on a roll call vote. 5. PLANNING & ECONOMIC DEVELOPMENT SERVICES – UPDATE ON BUSINESS CENTER SERVICES FOR SMALL BUSINESSES AND ENTREPRENEURS Dan Hunter indicated that the website for Business Center Services had been extensively updated this year, and he had asked Lola Are’, Senior Business Development Representative, to do a presentation to show the commissioners what resources are available on this website. This website was developed to assist small business owners and entrepreneurs with starting a new business and/or expanding their businesses. There are on-line classes available for business owners, as well as for individuals who want to start up a business. Some of these classes are free, and some require a fee to pay the instructors, who use the money for their programs. The website for this service is: Planning & Building Committee Page 5 July 21, 2009 http://www.oakgov.com/econ/business_services/bc_index.html . CONSENT AGENDA – INFORMATIONAL ITEMS A. Notice of First Meeting of Drainage Board and First Meeting of Augmented Drainage Board in Connection with Petition Filed Under Chapter 21 of Act No. 40, Public Acts of Michigan, 1956, as Amended (The “Drain Code”) Relating to the Proposed Oakland -Macomb Interceptor Drain Jacobsen moved to receive and file Item A on the Consent Agenda. Supported by Runestad. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT At the last meeting, Chairperson Scott had requested that all commissioners who had not yet signed up for the building inspections do so prior to today. There was discussion regarding the reasoning behind the commissioners’ requirement to inspect facilities bi -annually. Ms. Mitchell mentioned that a resolution was passed requiring that the commissioners on the Planning and Building Committee conduct inspections at the County facilities and report back their findings. Commissioner Gosselin made a motion to have the resolution requiring commissioners to inspect County facilities be brought to the August 4, 2009, for discussion to determine if they want to continue the inspections or modify the procedure. Supported by Capello. Motion carried on a voice vote with Burns voting no. There being no further business to come before the Commi ttee, the meeting adjourned at 10:53 a.m. _________________________________ __________________________________ Pamela L. Worthington Lawrence Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.