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HomeMy WebLinkAboutMinutes - 2009.07.22 - 36368 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 HUMAN RESOURCES COMMITTEE July 22, 2009 The meeting was called to order by Chairperson Douglas at 9:31 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. HUMAN RESOURCES COMMITTEE MEMBERS PRESENT: Sue Ann Douglas, Kim T. Capello, Thomas F. Middleton, John A, Scott, Robert Gosselin, Michael J. Gingell, Mattie Hatchett and Janet Jackson HUMAN RESOURCES COMMITTEE MEMBERS ABSENT WITH NOTICE: Eric Coleman OTHERS PRESENT: Human Resources Nancy Scarlet, Director Cathy Shallal, Manager Jennifer Mason, Manager Heather Mason, Analyst Lori Motyka, Supervisor Frank Russell, Analyst Kari Schmalzel, Analyst Chaunda Nash, Analyst Kristy Slosson, Supervisor Fiscal Services Tim Soave, Manager Renee Smith, Supervisor Probate Court Rebecca Schnelz, Court Administrator Treasurers Office Jim VanLeuven, Chief Deputy Clerk/Register Chris Ward, Deputy Clerk Board of Commissioners Larry Doyle, Administrative Director Sheryl Mitchell, Sr. BOC Analyst Harvey Wedell, Sr. BOC Analyst Nancy Wenzel, Committee Coordinator APPROVAL OF MINUTES OF JULY 8, 2009 Scott moved to approve the minutes of July 8, 2009 as printed. Supported by Gingell. Motion carried on a voice vote. Sue Ann Douglas Chairperson Kim T. Capello Majority Vice-Chair Eric Coleman Minority Vice-Chair Thomas F. Middleton John A. Scott Robert Gosselin Michael J. Gingell Mattie Hatchett Janet Jackson Human Resources Committee Page 2 July 22, 2009 PUBLIC COMMENT None. MR #09140 TREASURER’S OFFICE – POSITION DELETION TO REDUCE COSTS The County Executive has assigned new departmental budget tasks and declared a triennial budget plan for fiscal years 2010, 2011 and 2012. The County Treasurer proposes the deletion of one vacant Summer Business Assistant position with the savings generated to be fully applied towards the Treasurer’s FY 2010, 2011 and 2012 budget task. The duties assigned to this position will be redistributed to other divisional employees. Total annual personnel costs of this position totals $5,716. Middleton moved the Human Resources Committee Report to the Board with the recommendation MR #09140 be adopted. Supported by Gingell. Motion carried unanimously on a roll call vote with Coleman and Hatchett absent. RECOMMENDED FISCAL YEAR 2010 SALARY RECOMMENDATIONS The County Executive’s major recommendations regarding salary recommendations for the fiscal year 2010 Budget are: • A 2.5% general salary decrease for most non-represented County classifications, effective September 26, 2009, including County Executive, appointed officials, classes designated as exceptions to salary grades 1-21, summer, student and season classes, and part- time/hourly classes (exclusions are listed on Report). • Decrease current salary ranges for salary grades 1-21 by 2.5% • Since state statutes prohibit changes/reductions in compensation during their term in office for Commissioners, Clerk/Register of Deeds, Water Resources Commissioner, Sheriff, Treasurer, Prosecuting Attorney and Assistant Prosecutors, the administration is recommending they “voluntarily donate an amount equivalent to 2.5% of their salary, adjusted for taxes, back to the County.” • Change the salary range of Lifeguard classification from a 3-year maximum to a 2-year maximum. • Create a new classification of Grants Writer at salary grade 11. • Re-title Chief Deputy Prosecutor classification and position to Chief Assistant Prosecutor. • Delete Commissary Supervisor classification. • Elimination of the $300 county match per employee in the Deferred Compensation 457 plan. • No increase/decrease is recommended for appointed Board & Commission members. Scott moved the Human Resources Committee Report the above mentioned recommendations to the Board of Commissioners. Supported by Capello Motion carried on a unanimous roll call vote with Coleman absent. Commissioner Gingell requested confirmation that County-wide elected officials and their appointees have agreed to return County provided vehicles. Mr. Poisson confirmed he has personally contacted these individuals and they have acknowledged it is their intent to reli nquish County vehicles. Human Resources Committee Page 3 July 22, 2009 COMMUNICATIONS – CONSENT AGENDA Gingell moved to Receive & File Items A & B. Supported by Jackson A. Position Change Summary Report B. Mental Health Parity Act Effective 1/1/2010 Motion carried on a voice vote. OTHER BUSINESS / BUDGET HEARINGS SHERIFF To meet their FY 2010 Budget Task, the Sheriff is requesting the deletion of 29 positions assigned to the Trusty Camp and Boot Camp. The Boot Camp has been closed for several months, residents of the Trust Camp will continue serving their term at Frank Greenan facility, some Work Release inmates will be reassigned to the tether program. The Sheriff is proposing to reduce the Marine Safety Unit to meet minimum requirements to respond to emergencies. Local authorities may request a contractual relationship for more lake patrols. The request is to reduce the hours of one PTNE Marine Mechanic, delete 23 GF/GP PTNE Marine Safety Deputy I positions and decrease the hours of 10 GF/GP Marine Safety Deputy I positions to 330 hours each, per year. Additionally the Sheriff is requesting the downward reclassification of one GF/GP Correctional Health Nurse to Licensed Practical Nurse. The County Executive is recommending these requests be approved. PROSECUTING ATTORNEY To meet their FY 2010 Budget Task the Prosecuting Attorney has deleted five Assistant Prosecutor II positions and is requesting the transfer of one GF/GP position Supervisor – Auditing, and funding. This position has a sunset date of 9/30/2010 at which time the effectiveness will be evaluated and a recommendation made to create a new classification or allow the position to sunset. The County Executive is recommending these requests be approved. CIRCUIT COURT To meet their FY 2010 Budget Task the Circuit Court/Family Court is requesting the deletion of the following positions: Sr. Court Reporter, 3 Court Reporter II, 2 Records Clerk, 6 Office Assistance II, Court Accounts Coordinator, Paralegal, Jury Office Clerk, 4 Youth Assistance Caseworker II, 2 Court Service Officer II, PTNE Court Service Officer II, 2 Youth and Family Caseworker II, 4 Court Clerks, Caseflow/ADR Coordinator and 3 Clinical Psychologist Interns; while creating 1 PTNE Circuit Court Records Clerk, 1 PTNE Court Clerk, 1 Office Assistant II, 3 PTNE Office Assistant II, 8 PTNE Court Clinical Psychologist, 1 Staff Attorney and 2 PTNE Youth Assistance Caseworker II positions. One Youth Assistance Caseworker II position will be reclassified as a Youth Specialist I position. The County Executive is recommending these requests be approved. Human Resources Committee Page 4 July 22, 2009 PROBATE COURT The Probate Court has deleted two GF/GP PTNE Student positions by FY 09 Board action. The Human Resources Department has requested two items be placed on the “List” of possible Amendments: For FY 2011 to change the total Division savings to $82,909 and change the total Department savings from $94,319 to $177,227. Also, for FY 2012, to change the cost of the creation of 4 PTNE, 1,000 hrs/yr Court Clerk positions to $69,106 and the total Department savings from $189,962 to $155,409. There was no objection. The County Executive is recommending these requests be approved. The Committee recessed for lunch at 11:20 a.m. The Committee continued Budget hearings at 12:37 p.m. CLERK/REGISTER The County Clerk is requesting the deletion of two Student PTNE positions that are currently vacant. To change the funding of Supervisor-Register of Deeds from SR to GF/GP; and retitle the Vital Statistics Unit to Vital Records Unit. The County Executive is recommending these requests be approved. TREASURER The County Treasurer is requesting the deletion of three Student PTNE Student positions The County Executive is recommending these requests be approved. DISTRICT COURTS 52-1 – Request is to delete four PTNE student positions and one PTNE Probation Investigator. The County Executive is recommending these requests be approved. 52-2 – Request is to delete one District Court Clerk II position and create one FTNE District Court Clerk II position. Decrease the hours of one Probation Investigator from 1,700 to 1,200 hrs/yr. Downwardly reclassify one GF/GP District Court Clerk III position to District Court Clerk II. The County Executive is recommending these requests be approved. 52-3 – Request is to delete one Deputy District Court Administrator position and create one PTNE 1,000 hrs/yr position. Delete one PTNE Probation Investigator position. Reduce the hours of one Magistrate from 1,846 to 1,482 and reduce the hours of one Certified Electronics Operator from 1,846 to 1,482. Transfer one GF/GP User Support Specialist II from Division III to the Administration Division. The County Executive is recommending these requests be approved Human Resources Committee Page 5 July 22, 2009 DISTRICT COURTS 52-4 – Request is to delete one PTNE Student position, one District Court Clerk II position and one PTNE Probation Investigator position. The County Executive is recommending these requests be approved There being no further business to come before the Committee the meeting was adjourned at 1:15 p.m. ____________________________________________ Nancy Wenzel, Committee Coordinator _____________________________________________ Larry Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.