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HomeMy WebLinkAboutMinutes - 2009.08.03 - 36371CHRISTINE LONG Chairperson SHELLEY TAUB Vice Chairperson MARCIA GERSHENSON Minority Vice Chairperson August 3, 2009 Chairperson Long called the meeting of the General Government Committee to order at 9:30 a.m. in Committee Room A, Commissioners’ Wing of the County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Christine Long, Shelley Taub, Marcia Gershenson, Jeff Potter, Bradford J acobsen, David Potts, Kim Capello, Jim Runestad, Mattie Hatchett, Jim Nash, Gary McGillivray, Steve Schwartz COMMITTEE MEMBERS ABSENT: None OTHERS PRESENT CLERK/REGISTER OF DEEDS Joe Rozell, Director of Elections CORPORATION COUNSEL Judy Cunningham, Corporation Counsel Karen Agacinski, Assistance Corp. Counsel HEALTH AND HUMAN SERVICES George Miller, Director HOMELAND SECURITY Ted Quisenberry, Manager HUMAN RESOURCES Lori Motyka, Supervisor LIBRARY BOARD Laura Mancini, Director AREA AGENCY ON AGING Tina Abbate Marzolf, CEO OTHERS John Chambers, Library Board BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Sheryl Mitchell, Senior Analyst Harvey Wedell, Senior Analyst Helen Hanger, Sr. Committee Coordinator PLEDGE OF ALLEGIANCE PUBLIC COMMENT None. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858 -1572 GENERAL GOVERNMENT COMMITTEE Jeff Potter Bradford Jacobsen David Potts Kim Capello Jim Runestad Mattie Hatchett Jim Nash Gary McGillivray Steve Schwartz GENERAL GOVERNMENT COMMITTEE Page 2 August 3, 2009 APPROVAL OF THE PREVIOUS MINUTES McGillivray moved approval of the previous minutes of July 20, 2009, as printed. Supported by Taub. Motion carried on a voice vote. AGENDA 1. ROAD COMMISSION FOR OAKLAND COUNTY – CONFIRMATION OF CONTRACT FOR AUDIT SERVICES The Road Commission for Oakland County is requesting that the Board of Commissioners confirm its contract with Plante & Moran (PM) for audit services pursuant to MCL 224.27 (Public Act 283 of 1909). Mr. Lockhart explained that PM was selected through a Request for Proposal process. Commissioner Schwartz indicated that he had spoken with the Governmental Affairs section of Plante and Moran regarding th e possibility of using the County’s internal audit staff to handle preliminary work for this audit if it was less costly. Mr. Lockhart stated that RCOC staff does handle a lot of preliminary work prior to PM coming in. Taub moved to approve the attache d suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote with Hatchett absent. 2. COUNTY CLERK/REGISTER OF DEEDS – ELECTIONS DIVISION – AGREEMENT TO UTILIZE THE SERVICES OF THE OAKLAND COUNTY BOARD OF CANVASSERS B Y THE CITY OF BIRMINGHAM The Clerk/Register of Deeds is requesting authorization to enter into an agreement with the City of Birmingham to utilize the services of the Oakland County Board of Canvassers for a fee of $25.00 per precinct to help defray the cost of election certification as provided by Public Act 116 of 1954 as amended. Mr. Rozell explained that if a community holds an election separate from the general primary or federal ballot they are charged $25 per precinct for canvassing. Otherwise, they must pay the full costs for canvassing. There is legislation proposed to eliminate local canvassing boards. This would eliminate the duplication of paperwork that is required when a local unit has its own canvassing board. Potts moved approval o f the attached suggested resolution. Supported by Taub. Motion carried unanimously on a roll call vote. 3. COUNTY CLERK/REGISTER OF DEEDS – ELECTIONS DIVISION – AGREEMENT TO UTILIZE THE SERVICES OF THE OAKLAND COUNTY BOARD OF CANVASSERS BY THE CITY OF AUBURN HILLS The Clerk/Register of Deeds is requesting authorization to enter into an agreement with the City of GENERAL GOVERNMENT COMMITTEE Page 3 August 3, 2009 Auburn Hills to utilize the services of the Oakland County Board of Canvassers for a fee of $25.00 per precinct to help defray the cost of elec tion certification as provided by Public Act 116 of 1954 as amended. McGillivray moved approval of the attached suggested resolution. Supported by Potts. Motion carried unanimously on a roll call vote. 4. DEPARTMENT OF HEALTH & HUMAN SERVICES – HOMELAND SECURITY DIVISION – PERFORMANCE GRANT AGREEMENT FOR FISCAL YEAR 2009 ACCEPTANCE Homeland Security is requesting authorization to accept FY 2010 grant funding of $37,821 as reimbursement for a portion of salaries. These are federal pass-through funds and no county match is required. Capello moved approval of the attached suggested resolution. Supported by Hatchett. Motion carried unanimously on a roll call vote. 5. BOARD OF COMMISSIONERS – AUTHORIZATION FOR LAW LIBRARY COLLABORATION WITH THOMAS M. COOLEY LAW SCHOOL The resolution would authorize collaboration between Oakland County and the Thomas M. Cooley Law School which will decrease the County’s funding obligations while improving access to law library services to the public. MR #09107 auth orized the County to enter into negotiations with Cooley with a goal of providing enhanced public law library services to constituents and users of the Adams Pratt Collection. Ms. Cunningham reviewed the proposed agreement. Cooley has agreed to take tw o of the County’s Library staff for a one year period to assist with the transition a nd to help the public with legal research. These two staff people will be considered for any openings that occur at Cooley’s library campuses. The Agreement states that the County will provide up to four public access computer terminals, one printer and up to four Westlaw subscriptions to Cooley upon their request. The County shall retain ownership of these items for a three year period, after which time it will be Cooley’s responsibility to assume ownership of and costs for the public access computer terminals. Cooley will provide the public with assistance and access to Westlaw whether the terminals are transferred or not. If the terminals are not transferred to Coole y, they will be maintained at the County and placed as determined by need. It will be the Board of Commissioners’ decision whether to maintain these terminals on an ongoing basis. The Agreement also indicates that if at any time Cooley determines they will no longer maintain public access, Corporation Counsel will be advised of such and the County will work to resolve this problem and ensure that the public has continuing access to legal resources. Ms. Cunningham distributed a list of residual items requ ested by the Oakland County Bar Association and the Oakland County Bar Foundation to be maintained at the Oakland County Library. There is also a separate list of retention materials being requested by the Circuit Court - Family Division. Ms. Mancini explained that the three Oakland County libraries will be consolidated into one space and staff will be available to assist the public with legal research . The number of public people assisted by County library staff for this purpose will be tracked. GENERAL GOVERNMENT COMMITTEE Page 4 August 3, 2009 Capello moved approval of the attached suggested resolution. Supported by Schwartz. Taub moved to amend the resolution, first BE IT FURTHER RESOLVED, following the word “School” to insert “effective October 1, 2009.” Supported by Nash. Motion to amend carried on a voice vote. Schwartz moved to amend the contract, section 3.9.1, the third sentence to insert “and other computer terminals maintained by Cooley” following the words “terminals identified in this Agreement”. Supported by Runestad. Motion to amend carried on a voice vote. Runestad moved to amend the resolution to insert a BE IT FURTHER RESOLVED paragraph to direct the Library Board to report back on this transition of library services to the General Government Committee on or before October 1, 2010. Supported by Schwartz. Roll Call: Ayes: Runestad, Schwartz, Taub, Gershenson, Long Nays: Potts, Capello, Hatchett, Nash, McGillivray, Potter, Jacobsen Absent: None Motion to amend failed. Main motion, as amended, carried on a roll call v ote with Gershenson voting no. Potts moved to refer the resolution directly to the Human Resources Committee and the Finance Committee for their review pursuant to Board Rule IX.E. Supported by McGillivray. Motion carried on a voice vote. 6. MR #09145 – BOARD OF COMMISSIONERS – SUPPORT FOR HOUSE BILLS 4785 & 4786 TO PROVIDE UNEMPLOYMENT BENEFITS The resolution, introduced by Commissioner McGillivray, supports House Bills 4785 and 4786 which would leverage $138 million in federal stimulus money for wor ker retraining and extended unemployment benefits and directs the Board’s lobbyist to work toward adoption of both bills. After some further discussion and concerns being identified regarding the cost impact these bills would have on “reimbursing employer s” it was requested that Board staff acquire additional fiscal information on these bills and distribute it to all Board of Commissioners members prior to final action on the resolution. McGillivray moved to report to recommend approval of the attached su ggested resolution. Supported by Nash. Motion carried on a roll call vote with Runestad, Jacobsen and Long voting no. GENERAL GOVERNMENT COMMITTEE Page 5 August 3, 2009 COMMUNICATIONS A. Oakland County Community Mental Health Authority Board Minutes – June 16, 2009 B. Road Michigan Department of Human Services Board – Oakland County – June 23, 2009 C. Oakland County Library Board – June 24, 2009 D. Road Commission for Oakland County Minutes – June 25, 2009 E. Road Commission for Oakland County Special Meeting Minutes – June 30, 2009 Taub moved to receive and file the communications. Supported by McGillivray. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 11:37 p.m. ______________________________ _______________________________ Helen A. Hanger Lawrence Doyle Sr. Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.