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HomeMy WebLinkAboutMinutes - 2009.08.04 - 36372 August 4, 2009 The meeting was called to order by Chairperson Scott at 9:34 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: John Scott, Robert Gosselin, Jim Nash, Kim Capello, Jim Runestad , Tim Burns, Steve Schwartz PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: Bradford Jacobsen OTHERS PRESENT: CENTRAL SERVICES David VanderVeen, Director Karl Randall, Manager, Aviation FACILITIES MANAGEMENT Art Holdsworth, Director Bob Larkin, Manager Paul Hunter, Manager, Fac. Engineering PLANNING & ECONOMIC DEVELOPMENT Dan Hunter, Manager Mary Langhauser, Manager Bret Rasegan, Supervisor BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE PUBLIC COMMENT None APPROVAL OF THE MINUTES Gosselin moved approval of the minutes of July 21, 2009, as printed. Supported by Runestad . Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bradford Jacobsen Kim Capello Jim Runestad Tim Burns Steven Schwartz JOHN SCOTT Chairperson ROBERT GOSSELIN Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 August 4, 2009 AGENDA ITEMS 1. DEPARTMENT OF CENTRAL SERVICES – OAKLAND/SOUTHWEST AIRPORT – 2009 GRANT PROGRAM ACCEPTANCE – REHABILITATION OF THE APRON, INCLUDING NEW BEACON AND WINDCONE AT OAKLAND/SOUTHWEST AIRPORT The Department of Central Services is seeking acceptance of a Michigan Department of Transportation Grant in the amount of $425,000, which includes $340,000 in Federal funds, $74,375 in State funds and a required County match of $10,625, which is available from the airport fund. The grant funds would be used for a project consisting of the rehabilitation of the apron, including a new beacon and windcone at the Oakland/Southwest Airport. Commissioner Burns asked for confirmation of the date for the open house at the Oakland County International Airport. Mr. Randall stated that the open house is on Sunday, August 16, from 10:00 a.m. until 4:00 p.m. Gosselin moved approval of the attached suggested resolution. Supported by Nash. Motion carried unanimously on a roll call vote with Jacobsen and Ca pello absent. 2. PLANNING AND ECONOMIC DEVELOPMENT SERVICES’ DIVISION RESOLUTION APPROVING PROJECT AREA AND PROJECT DISTRICT AREA (MICHIGAN MOTION PICTURE STUDIOS, LLC PROJECT) – CITY OF PONTIAC The Planning and Economic Development Services ’ Division is requesting approval of a project for the Michigan Motion Picture Studios, LLC Project in the City of Pontiac. The Michigan Motion Picture Studios, LLC is a ne w company that will produce films and television shows . Ms. Langhauser explained that the Michigan Motion Picture Studios, LLC is actually made up of multiple entities. The company would like to use the Recovery Zone Facilities Bonds to open a state -of-the-art production studio that would rival the capabilities of any other studio throughout the country. The project consists of converting the existing 368,400 square foot building located at 1999 Centerpoint Pkwy., Pontiac, MI, which was once owned by General Motors, into a multiple-tenant facility for housing, production, education and training functions. This project would also include a newly -constructed 185,359 square foot building to house seven sound stages and a mill workshop connected by a canopy, which would house l ighting and grip equipment for the sound stages. The estimated cost of this project is $75,800,000, of which $30,000,000 would be issued in bonds by the Oakland County Economic Development Corporation with a Letter of Credit. Commissioner Schwartz inquired about whether or not the County would be liable for the $30,000,000 if the company defaulted on payments. Ms. Langhauser explained that the Letter of Credit protects the County from liability. Schwartz moved approval of the attached suggested res olution. Supported by Nash. Motion carried unanimously on a roll call vote with Jacobsen absent. 3. PLANNING AND ECONOMIC DEVELOPMENT SERVICES’ DIVISION RESOLUTION CONFIRMING APPOINTMENT OF ADDITIONAL EDC DIRECTORS (MICHIGAN MOTION PICTURE STUDIOS, LLC PROJECT) – CITY OF PONTIAC The Planning and Economic Development Services ’ Division is requesting confirmation of the Planning & Building Committee Page 3 August 4, 2009 appointments of Sandy McDonald and Khalfani Stephens as additional directors to the Board of Directors of the Economic Development Co rporation for the Michigan Motion Picture Studios, LLC Pro ject. The resolution confirms these appointments. Schwartz moved approval of the attached suggested resolution. Supported by Runestad. Motion carried unanimously on a roll call vote with Jacob sen absent. 4. PLANNING AND ECONOMIC DEVELOPMENT SERVICES’ DIVISION RESOLUTION APPROVING PROJECT AREA AND PROJECT DISTRICT AREA (CRANBROOK EDUCATIONAL COMMUNITY PROJECT) – CITY OF BLOOMFIELD HILLS The Planning and Economic Development Services’ Division is requesting approval of a project for the Cranbrook Educational Community Project in the City of Bloomfield Hills. The Cranbrook Educational Community was founded in 1904 by George and Ellen Booth and was incorporated in its current form in 1973. It is comprised of a pre-kindergarten through 12th grade independent college prep -school, a graduate academy of art, a contemporary art museum and a natural history and science museum. The project has 4 parts, the first of which is the renovation to the art museum and library. The project also includes the construction of a 24,000 square foot research and storage facility. The second phase of the project consists of the construction of a new 47,000 square foot facility to serve as the girls’ middle school. The third phase of the project consists of a major restoration of the Cranbrook Quad, which serves as a main gathering place for students, and the Thompson Oval, which is the school’s main venue for outdoor athletics. The restoration would include the i nstallation of heated pavement to help with snow and ice removal, without harmful chemicals. The project also includes upgrading the life safety and security infrastructure at the Keppel Gymnasium, music room, ice arena and Broadside School. The estimated cost of this project is $48,625,000, of which $30,000,000 would come from bonds issued by the Oakland County Economic Development Corporation with a Letter of Credit. Runestad moved approval of the attached suggested resolution. Supported by Capello. Motion carried unanimously on a roll call vote with Jacobsen absent. 5. PLANNING AND ECONOMIC DEVELOPMENT SERVICES’ DIVISION RESOLUTION CONFIRMING APPOINTMENT OF ADDITIONAL EDC DIRECTORS (CRANBROOK EDUCATIONAL COMMUNITY PROJECT) – CITY OF BLOOMFIELD HILLS The Planning and Economic Development Services’ Division is requesting confirmation of the appointment of Linda Kane and Herbert Fisher as additional directors to the Board of Directors o f the Economic Development Corporation for the Cranbrook Educational Community Pro ject. The resolution confirms these appointments. Schwartz moved approval of the attached suggested resolution. Supported by Nash. Motion carried unanimously on a roll call vote with Jacobsen absent. 6. FACILITIES MANAGEMENT 2010 – 2014 CAPITAL IMPROVEMENT PROGRAM - BUILDINGS The Capital Improvement Plan (CIP) is a rolling five-year plan that forecasts facility needs. It includes cost estimates for each project. No project can move forward without approval of funding from the Bo ard Planning & Building Committee Page 4 August 4, 2009 of Commissioners. The project descriptions and cost estimates are based on initial project scope definitions and may be revised as more detailed plans are developed. The Department of Facilities Management has submitted their proposed 2010 – 2014 Capital Improvement Buildings Program, which consists of six (6) projects scheduled in FY 2010 totaling $1,910,000. Mr. Holdsworth indicated that the Building Projects Section of the CIP has decreased 85% in costs from last year, and that is due to delaying some of the renovation plans for Old North Health, the North Office Building, Oakland Pointe and Jail Intake/Holding, as well as the construction plans for the Novi and Clarkston District Courthouses. Capello moved the Planning & Building Committee Report to the Finance Committee with the recommendation that the Buildings Section of the 20 10 – 2014 Capital Improvement Program be approved in the amount of $1,910,000. Supported by Nash. Motion carried unanimously on a roll call vote with Jacobsen absent. 6. FACILITIES MANAGEMENT 2010 – 2014 CAPITAL IMPROVEMENT PROGRAM - UTILITIES The Department of Facilities Management has submitted their proposed 2010 – 2014 Capital Improvement Utilities Program, which consists of nine (9) projects totaling $10,585,000. The Utilities Projects Section of the CIP has decreased 22% in costs from last year due to the scaling back of parking lot paving projects and steam tunnel repairs, delaying an emergency generator for the Boot Camp (which has been closed down) an d Animal Control and delaying the mainland drain and County Center Drive improvements. Mr. Holdsworth indicated that the chiller replacement project was moved up in order to reduce utility costs. Facilities Management is trying to decrease their depend ency on contractors by doing more work in house to save costs. Mr. Holdsworth explained that the miscellaneous line items under both Building and Utilities are for instances when repairs or breakdowns occur that are not anticipated within the next few years. Commissioner Runestad mentioned that when he took a tour of the jail, he noticed the jail intake was backlogged with inmates waiting for paperwork to be processed, and he had a concern about safety for the officers working in that area. He recommen ded that when funds are available , the Jail Intake and Renovation Project should be moved to the top of the list, along with the Firing Range Relocation and Expansion. Currently th ese two projects are listed under Future Projects. Commissioner Capello inquired about why the Clark ston and Novi Courthouse projects were moved out to the Future Projects list. Mr . Holdsworth explained that the money is not in the budget at this time for those projects. 7. UPDATE ON THE ORCHARD LAKE ROAD CORRIDOR ADVI SORY BOARD The Orchard Lake Corridor Advisory Board is a non -profit 501c3 corporation that was established to enhance and improve the visual, economic, functional and historic character of the Orchard Lake Road Corridor through a cooperative, voluntary, co mmunity-based effort. The Board is made up of representatives from six communities and representatives from Oakland County and the Road Commission for Oakland County. Planning & Building Committee Page 5 August 4, 2009 The most recent effort of this Board was to prepare a lighting plan for pedestrians, roundabouts and roadways. Copies of the report detailing this plan were distributed to the commissioners today for review. The Orchard Lake Road Corridor Advisory Board has submitted this plan to the local boards and the Road Commission for their review. Mr. Rasegan indicated that feedback from the local board and the Road Commission are good. This plan recommends placement of various lighting fixtures at the following locations: Telegraph to Indian Trail, Indian Trail to 14 Mile Road, the roundabouts a t Maple and 14 Mile Road, and 14 Mile Road to 12 Mile Road. Nash moved to receive and file the Orchard Lake Road Corridor Conceptual Plan for Pedestrian, Roundabout and Roadway Lighting. Supported by Runestad. Motion carried on a voice vote. 8. COUNTY FACILITIES INSPECTIONS – BOARD RULES – REVIEW REQUIREMENT TO INSPECT BUILDINGS At the last Planning and Building Committee meeting Commissioner Gosselin made a motion to have the resolution requiring commissioners to inspect County facilities be brou ght to today’s meeting for discussion to determine if they want to continue the inspections or modify the procedure. Sheryl Mitchell, Senior Analyst, researched this and submitted a memo to the Planning and Building Committee detailing her findings. She found that the language requiring the inspection of County facilities was actually contained in the annually -adopted “Rules for Oakland County Commissioners”, under Rule XI.(D)(5), which states that the Planning and Building Committee is “to, once each b iennial term, inspect all County -owned buildings and grounds and file with the Board of Commissioners a detailed annual written report with recommendations as to the necessary improvement, repair, or upkeep needed to place the buildings in a reasonably suf ficient condition considering the aesthetic surroundings”. She further indicated that the Board Rules may be amended through either the adoption of a resolution, an amendment at the first meeting in January when Board Rules are adopted or for the General Government Committee to submit a report recommending an amendment to the full Board of Commissioners. After some discussion, Commissioner Nash indicated that he would like to continue the current process of inspecting all County-owned buildings and grounds. Commissioner Gosselin suggested that the Board Rules be changed to make facility inspections voluntary. Chairperson Scott mentioned that all commissioners have the opportunity to visit any of these buildings on a voluntary basis and suggested that they do the facility inspections this year with the understanding that the commissioners have the option of recommending an amendment of the Board Rules for 2010 to the full Board of Commissioners prior to adoption. Runestad moved to receive and file the memo from Sheryl Mitchell regarding County Facilities Inspections. Supported by Nash. Motion carried on a voice vote. CONSENT AGENDA – INFORMATIONAL ITEMS Planning & Building Committee Page 6 August 4, 2009 None. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:33 a.m. _________________________________ __________________________________ Pamela L. Worthington Lawrence Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.