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HomeMy WebLinkAboutMinutes - 2009.08.05 - 36373 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 HUMAN RESOURCES COMMITTEE August 5, 2009 The meeting was called to order by Chairperson Douglas at 9:35 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. HUMAN RESOURCES COMMITTEE MEMBERS PRESENT: Sue Ann Douglas, Kim T. Capello, Thomas F. Middleton, John A, Scott, Robert Gosselin, Mattie Hatchett and Janet Jackson HUMAN RESOURCES COMMITTEE MEMBERS ABSENT WITH NOTICE: Michael J. Gingell HUMAN RESOURCES COMMITTEE MEMBERS ABSENT WITHOUT NOTICE: Eric Coleman OTHERS PRESENT: Human Resources Nancy Scarlet, Director Cathy Shallal, Manager Jennifer Mason, Manager Heather Mason, Analyst Lori Motyka, Supervisor Brenthy Johnston, Analyst Jordie Kramer, Analyst Kelly Siddiqui, Analyst Fiscal Services Tim Soave, Manager Sheriff’s Office Dale Cunningham, Business Manager Robert Smith, Major Public Services Mike Zehnder, Director Veterans Services Garth Wootten, Manager County Executive Jerry Poisson, Deputy County Executive Corporation Counsel Judy Cunningham, Corporation Counsel Karen Agacinski, Assistant Corporation Counsel Library Board Laura Mancini, Director Board of Commissioners Larry Doyle, Administrative Director Sheryl Mitchell, Sr. BOC Analyst Harvey Wedell, Sr. BOC Analyst Sue Ann Douglas Chairperson Kim T. Capello Majority Vice-Chair Eric Coleman Minority Vice-Chair Thomas F. Middleton John A. Scott Robert Gosselin Michael J. Gingell Mattie Hatchett Janet Jackson Nancy Wenzel, Committee Coordinator Human Resources Committee Page 2 August 5, 2009 APPROVAL OF MINUTES OF JULY 22, 2009 Scott moved to approve the minutes of July 22, 2009 as printed. Supported by Jackson. Motion carried on a voice vote. PUBLIC COMMENT None. MR #09158 SHERIFF’S OFFICE – POLICE AND FIRE DISPATCH SERVICE FOR THE CITY OF WALLED LAKE SEPTEMBER 1, 2009 TO MARCH 31, 2012 The Sheriff’s Office has contracted with several Cities and Townships for police and fire dispatch services. The City of Walled Lake has requested Police and Fire Dispatch services from the Sheriff and has agreed by contract to the terms and conditions for the years 2009-2012. Corporation Counsel has reviewed and approved the contract. It is also requested that two new additional Dispatch Specialist positions be created in the Sheriff, SEPTC, Communications Unit. . Gosselin moved the Human Resources Committee Report to the Board with the recommendation MR #09158 be adopted. Supported by Jackson. Motion carried unanimously on a roll call vote with Coleman, Middleton, Gingell and Hatchett absent. BOARD OF COMMISSIONERS – PER DIEM RATE FOR MICHIGAN DEPARTMENT OF HUMAN SERVICES – OAKLAND COUNTY BOARD Public Act 280 of 1939 – the Social Welfare Act – provides for the creation of a county family independence agency. A three member Michigan Department of Human Services Board was established in Oakland County. The authorized annual compensation has been set at $2,000 for the chairperson and $1,500 for each member. A preferred mechanism for compensation would be on a per diem basis which provides accountability and a process for fiscal oversight. This resolution establishes a per diem rate for the Chairperson of $166.67 with the annual sum not to exceed $2000.04 and $125.00 per meeting for the members with an annual sum not to exceed $1,500.00. Scott moved the attached suggested resolution be referred directly to the Finance Committee and adopted. Supported by Capello. Motion carried unanimously on a roll call vote with Coleman Middleton and Gingell absent. BOARD OF COMMISSIONERS – AUTHORIZATION FOR LAW LIBRARY COLLABORATION WITH THOMAS M. COOLEY LAW SCHOOL It has been found it is in the best interest of the taxpayers of Oakland County and the users of the Adams Pratt Library to enter into mutually beneficial collaboration with Thomas M. Cooley Law School to avoid unnecessary duplication of law library services, while promoting the widest public use of legal books, manuscripts, materials and facilities. Oakland County will provide, at its expense, two full time employees to assist the public and attorneys at the Cooley Law School Auburn Hills Campus for one year. Capello moved the Human Resources Committee Report to the Board with the recommendation the above referenced Resolution be adopted. Supported by Scott. Motion carried unanimously on a roll call vote with Coleman and Gingell absent. Human Resources Committee Page 3 August 5, 2009 MR #09159 PUBLIC SERVICES DEPARTMENT/VETERANS’ SERVICES DIVISION DELETION OF ONE VETERANS’ BENEFITS COUNSELOR III POSITION To assist in meeting the County Executive’s budget task reduction, the Veterans’ Services Division has reviewed its operations and organizational structure, has closed one office and is requesting to delete one GF/GP Veterans’ Benefits Counselor III position effective 10/1/09. Scott moved the Human Resources Committee Report to the Board with the recommendation MR #09159 be adopted. Supported by Middleton. Motion carried unanimously on a roll call vote with Coleman and Gingell absent. HUMAN RESOURCES DEPARTMENT – SALARY ADMINISTRATION PLAN 3RD QUARTERLY REPORT FOR FY 2009 The Salary Administration Plan approved by the Board of Commissioners for Salary Grades 1 – 21 provides a process for departments and employees to request a review of salary grade placement of classifications. Four classes requested a review invol ving seven positions. The Human Resources Department is not recommending any changes to these classifications. The Department is recommending the classification of Trails & Recreation Planner be changed to Recreation & Trails Planner with no change in factors or salary. Middleton moved the attached suggested resolution be adopted. Supported by Scott. Motion carried on a unanimous roll call vote with Coleman and Gingell absent. COMMUNICATIONS – CONSENT AGENDA Hatchett moved to Receive & File Items A & B. Supported by Scott. A. Position Change Summary Report B. Gretchen’s House Quarterly Report Motion carried on a voice vote. OTHER BUSINESS / BUDGET HEARINGS COUNTY EXECUTIVE Corporation Counsel To meet their FY 2010 Budget Task, Corporation Counsel is requesting the deletion of one GF/GP Assistant Corporation Counsel III position, this position is currently vacant. Auditing/Auditing Finance/Performance The Auditing Division is requesting the creation of one GF/GP College Intern PTNE (480 hrs. /yr. position). The deletion of one GF/GP Summer Business Assistant PTNE (520 hrs/yr.) position, currently vacant. And the transfer of one GF/GP Supervisor Auditing position scheduled to sunset 9/30/10 to the Prosecuting Attorney Administration Division. The County Executive is recommending these requests be approved. Human Resources Committee Page 4 August 5, 2009 INFORMATION TECHNOLOGY Information Technology is requesting the deletion of three vacant positions: Production Control Analyst II, Clerk II/Delivery Person and the Deputy Director Information Technology position The County Executive is recommending these requests be approved. FACILITIES MANAGEMENT To meet their FY 2010 Budget Task Facilities is requesting the deletion of the following positions: 1 Custodial Worker II 7 Summer Shift Laborers PTNE 680 hrs/yr 1 Seasonal Laborer PTNE 1,000 hrs/yr 7 Seasonal Laborers PTNE 680 hrs/yr 1 General Helper PTNE 1,000 hrs/yr 1 Safety Dispatcher PTNE 1,000 hrs/yr Decrease hours to 500 hrs/yr. from 1,000 hrs/yr of 1 PTNE Facility Contract Specialist Reclassify 1 Building Safety Attendant to Safety Dispatcher In addition some full time positions are being under filled with PTNE personnel. The County Executive is recommending these requests be approved. CENTRAL SERVICES Mail Room Delete the following vacant positions: 2 ClerkII/Delivery Person positions and 2 Seasonal Laborer PTNE 520 hrs/yr positions Create 2 Clerk II/Delivery Person FTNE 2,000 hrs/yr positions Printing Delete 2 Seasonal Laborer PTNE 520 hrs/yr positions, currently vacant Leased Vehicle Operations Delete 1 Garage Account Clerk position, currently vacant Create 1 Communications Installer I PTNE 1,000 hrs/yr position The County Executive is recommending these requests be approved. Human Resources Committee Page 5 August 5, 2009 ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS Planning Delete 1 GF/GP Planning Technician position, currently vacant Delete 1 GF/GP Summer Business Assistant PTNE 520 hrs/yr position, currently vacant Information Services Delete 1 GF/GP Summer Business Assistant PTNE 520 hrs/yr position, currently vacant Workforce Development Delete 1 SR Summer Business Assistant PTNE 520 hrs/yr position, currently vacant The Department is also requesting a change in funding for 1 GF/GP Sr. Business Development Representative position to the Workforce Development Grant. Also requested is a partial change in funding by Planning & Economic Development/Waste Resource Management for 1 GF/GP Environmental Program Coordinator Position - 40% will be charged to the Homeless Prevention and Rapid Rehousing Grant. In addition a partial change in funding for 1 GF/GP Associate Planner position - 70% will be charged to the Waste Resource Management Administration Fund. Also under consideration is the deletion of the vacant Deputy Director position. The County Executive is recommending these requests be approved. TREASURER After having reported at the last meeting, t he County Treasurer is submitting a change in their request. The Treasurer is requesting the deletion of 1 PTNE Clerk position and moving one Account Clerk II position from GF/GP funding to the Delinquent Personal Property Fund. This will delay the deletion of three full-time positions in the 2012 budget. The County Executive is recommending these requests be approved. Scott moved approval of the above mentioned Department requests. Supported by Jackson Motion carried on a voice vote. There being no further business to come before the Committee the meeting was adjourned at 10:40 a.m. _________________________________________ Nancy Wenzel, Committee Coordinator _________________________________________ Larry Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.