Loading...
HomeMy WebLinkAboutMinutes - 2009.08.06 - 36374TOM MIDDLETON Chairperson MIKE GINGELL Vice Chairperson TIM GREIMEL Minority Vice Chairperson August 6, 2009 Chairperson Middleton called the meeting of the Finance Committee to order at 9:02 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton , Tim Greimel, Sue Ann Douglas, Christine Long, Jeff Potter, David Potts, Shelley Taub, Helaine Zack, David Coulter, David Woodward COMMITTEE MEMBERS ABSENT WITH NOTICE: Mike Gingell OTHERS PRESENT AVIATION Karl Randall, Manager COMMUNITY & HOME IMPROVEMENT Karry Rieth, Manager Gordon Lambert, Chief CORPORATION COUNSEL Judy Cunningham, Corporation Counsel David Asnar, Law Clerk ECONOMIC DEVELOPMENT Mary Langhauser, Supervisor EQUALIZATION Dave Hieber, Manager Kimberly Spriull, Technical Assistant EXECUTIVE OFFICE Gerald Poisson, Deputy Executive Phil Bertolini, Deputy Executive FACILITIES MANAGEMENT Art Holdsworth, Director FISCAL SERVICES Tim Soave, Manager LaVerne Smith, Supervisor Nancy Fournier, Chief Jeff Phelps, Supervisor Wayne Keller, Analyst Linda Pearson, Analyst Prentiss Malone, Analyst Nancy Falardeau, Analyst Monica Tinsley, Analyst HEALTH & HUMAN SERVICES George Miller, Director HUMAN RESOURCES Nancy Scarlet, Director Cathy Shallal, Manager INFORMATION TECHNOLOGY Ed Poisson, Director Janette McKenna, Chief LIBRARY BOARD Laura Mancini, Director OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Sue Ann Douglas Christine Long Jeff Potter David Potts Shelley Taub Helaine Zack David Coulter David Woodward FINANCE COMMITTEE Page 2 August 6, 2009 MANAGEMENT & BUDGET Laurie Van Pelt, Director PARKS & RECREATION COMMISSION Dan Stencil Sheila Cox PLANNING & ECONOMIC D EVELOPMENT Brad Hanson PUBLIC SERVICES Mike Zehnder, Director PURCHASING Scott Guzzy, Chief SHERIFF Mike McCabe, Undersheriff Dale Cunningham, Business Manager VETERAN’S SERVICES Garth Wootten, Manager BOARD OF COMMISSIONERS Lawrence Doyle, Administrative Director Harvey Wedell, Sr. Analyst Sheryl Mitchell, Sr. Analyst Julia Ruffin, BOC Liaison Helen Hanger, Sr. Committee Coordinator 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF THE PREVIOUS MINUTES Taub moved approval of the minutes of July 23, 2009 as printed. Supported by Potts Motion carried on a voice vote. 5. AGENDA No changes. 6. PUBLIC COMMENT None. 7. FISCAL YEAR (FY) 2009 CONTINGENCY REPORT The FY 2009 Contingency Fund balance of $185,252 will not be impacted by today’s actions. Potts moved to receive and file the Contingency Report dated July 29, 2009. Supported by Douglas. Motion carried on a voice vote. REGULAR AGENDA 8. MR #09158 – SHERIFF’S OFFICE – POLICY AND FIRE DISPATCH SERVICE FOR THE CITY OF WALLED LAKE – SEPTEMBER 1, 2009 THROUGH MARCH 31, 2012 The Sheriff is requesting authorization to contract with the City of Walled Lake to provide dispatch services for the period of September 1, 2009 through March 31, 2012. Tw o Dispatch Specialist positions will be created due to the additional workload for the City of Walled Lake and the City of Wolverine Lake. Budget amendments will be made as outlined in the Fiscal Note. Long moved approval of the attached suggested Fiscal Note. Supported by Potts. Motion carried unanimously on a roll call vote with Greimel, Potter, Woodward and Gingell absent . FINANCE COMMITTEE Page 3 August 6, 2009 9. MR #09157 – SHERIFF’S OFFICE – POLICE DISPATCH SERVICE FOR THE CITY OF WOLVERINE LAKE – SEPTEMBER 1, 2009 THROUGH MARCH 31, 2 012 The Sheriff is requesting authorization to contract with the City of Wolverine Lake to provide dispatch services for the period of September 1, 2009 through March 31, 2012. Rates previously established by Board resolution. Revenue generated by this contract will offset Overtime in the Sheriff’s Communications Unit to cover the increased workload. Budget amendments will be made as outlined in the Fiscal Note. Long moved approval of the attached suggested Fiscal Note. Supported by Douglas. Motion carried unanimously on a roll call vote with Greimel, Potter, Woodward and Gingell absent. 10. MR #09160 – BOARD OF COMMISSIONERS – CONTRACT EXTENSION WITH HAVEN, INC. TO PROVIDE SERVICE TO VICTIMS OF SEXUAL ASSAULT THROUGH THE SAFE THERAPEUTIC ASSAULT RESPONSE TEAM (START) 2009 -2012 The resolution would authorize an extension of the agreement between Oakland County and HAVEN to provide County residents who are victims of sexual assault or rape with examinations, counseling services and courtroom support. The contract shall not exceed $30,000. The cost of each complete forensic exam is $200. The contract period is October 1, 2009 through September 30, 2012. Zack moved approval of the attached suggested Fiscal Note. Supported by Coulter. Zack moved to amend the resolution to include a cost of living increase of 2% each year of the contract and to amend the Fiscal Note consistent with the amend ed resolution . Supported by Greimel. Roll Call: Ayes: Zack, Coulter, Woodward, Greimel Nays: Long, Potter, Potts, Taub, Douglas, Middleton Absent: Gingell Motion to amend failed. Main motion carried unanimously on a roll call vot e with Gingell absent. 11. DEPARTMENT OF HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION – PERFORMANCE GRANT AGREEMENT FOR FISCAL YEAR 2009 ACCEPTANCE Homeland Security is requesting authorization to accept FY 2010 grant funding of $37,821 as reimbursement for a portion of salaries. These are federal pass -through funds and no county match is required. This is the 37 th year of grant funding. Zack moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Gingell absent. 12. BOARD OF COMMISSIONERS – PER DIEM RATE FOR MICHIGAN DEPARTMENT OF HUMAN SERVICES – OAKLAND COUNTY BOARD On behalf of the Board of Commissioners, the resolution would establish a per diem rate for members of the Michigan Department of Human Services – Oakland County Board rather than a salary. Per diems would be established of $166.67 per meeting for the Chairperson and $125.00 for each of the two FINANCE COMMITTEE Page 4 August 6, 2009 members. These amounts will not exceed the salary rates established previously by the Board of Commissioners of $2,000 for the Chair and $1,500 for the two members . Elimination of the salary will also eliminate fringe benefits costs. All other expenses of the Board are paid by the State of Michigan. A budget amendment will be made as outlined in the Fiscal Note. Mr. Soave explained that this change in payment structure would make t his Board consistent with all other Boards to which the Commissioners appoint and are paid by Oakland County. Taub moved approval of the attached suggested Fiscal Note. Supported by Greimel. Motion carried unanimously on a roll call vote with Gingell ab sent. 13. MR #09155 – PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION REGARDING RECOVERY ZONE ECONOMIC DEVELOPMENT BONDS Planning and Economic Development Services is requesting authorization to designate the County of Oakland, State of Michigan, as a “Recovery Zone” within the meaning of the American Recovery and Reinvestment Act of 2009, to notify the State of Michigan and the U.S. Government of such and to allow for the establishment of procedures and conditions for the issuance by the County or the County Economic Development Corporation (EDC) of Recovery Zone Economic Development Bonds (RZEDBs). This action will permit the County or its EDC to issue RZEDBs in the aggregate amount of $103.887 million through 2010. These are taxable bo nds on which the US Treasury Department will reimburse 45% of each interest payment on the bonds. Douglas moved approval of the attached suggested Fiscal Note. Supported by Potts. Greimel moved to amend the resolution to insert the following as a BE IT FURTHER RESOLVED. BE IT FURTHER RESOLVED that Oakland County and its Economic Development Corporation will only issue RZEDBs to fund projects in municipalities with at least two of the three following characteristics: 1. The municipality’s poverty rate is higher than the overall poverty rate throughout Oakland County. 2. The municipality’s unemployment rate is higher than the overall unemployment rate throughout Oakland County. 3. The municipality’s foreclosure rate is higher than the overall foreclosure rate throughout Oakland County. Supported by Coulter. Roll Call: Ayes: Zack, Coulter, Woodward, Greimel Nays: Douglas, Long, Potter, Potts, Taub, Middleton Absent: Gingell Motion to amend failed. Main motion carried unanimously on a roll call vote with Gingell absent. FINANCE COMMITTEE Page 5 August 6, 2009 14. MR #09156 – DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – WASTE RESOURCE MANAGEMENT – RESOLUTION APPROVING A SECOND AMENDMENT TO THE PROVISIONS OF A BROWNFIELD CLEANUP REVOLVING LOAN FOR THE FORMER SANICEM LANDFILL Waste Resource Management is requesting Board authorization of a Brownfield Cleanup Loan to the Brown Road Group, LLC and for the Chair of the Board to executive the agreement, promissory note and other documents required to complete the loan. This resolution will amend MR #04166 under those terms as outlined in the proposed resolution. Mr. Hanson reported that redevelopment has occurred on the site and that the OBI is working with the Michigan Department of Environmental Quality. The project is progressing and s everal building projects have occurred on the property. Taub moved approval of the attached suggested Fiscal Note. Supported by Potts. Motion carried unanimously on a roll call vote with Gingell absent. 15. DEPARTMENT OF MANAGEMENT AND BUDGET / EQUAL IZATION DIVISION – APPROVAL OF CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH THE TOWNSHIP OF NOVI AND THE CITY OF ROCHESTER Equalization is requesting authorization to enter into a contract with the Township of Novi and the Ci ty of Rochester to provide services, including original assessments, reappraisals and file maintenance. Revenues and expenditures associated with these contracts are included in the FY 2010 -2012 County Executive Recommended Budget. Greimel moved approval of the attached suggested Resolution. Supported by Taub. Motion carried unanimously on a roll call vote with Gingell absent. 16. MR #09159 – PUBLIC SERVICES DEPARTMENT/VETERANS’ SERVICES DIVISION DELETION OF ONE VETERANS’ BENEFIT COUNSELOR III POSITI ON Veteran’s Services is requesting authorization to delete one General Fund/General Purpose Veterans’ Benefit Counselor III position effective with the start of FY 2010 - October 1, 2009. This action will help the Division to meet its budget task for FY 2010 – 2012. Staff will be realigned in performance of services to the veterans. Budget amendments will be made as outlined in the Fiscal Note. Long moved approval of the attached suggested Fiscal Note. Supported by Potts. Motion carried on a roll ca ll vote with Coulter, Woodward and Greimel voting no and Gingell absent. 17. DEPARTMENT OF CENTRAL SERVICES – OAKLAND/SOUTHWEST AIRPORT – 2009 GRANT PROGRAM ACCEPTANCE – REHABILITATION OF THE APRON, INCLUDING NEW BEACON AND WINDCONE AT OAKLAND/SOUTHWEST AIRPORT The Oakland/Southwest Airport is requesting authorization to accept grant funding of $340,000, with a State amount of $74,375 and a required local grant match of $10,625 from the Airport Fund for rehabilitation of the apron, including a new beacon and windcone at the Oakland/Southwest Airport. No budget amendment is required. Long moved approval of the attached suggested Fiscal Note. Supported by Pott er. FINANCE COMMITTEE Page 6 August 6, 2009 Motion carried unanimously on a roll call vote with Gingell absent. 18. DEPARTMENT OF INFORMATION TECHNOLOGY – THIRD QUARTER 2009 DEVELOPMENT APPROPRIATION TRANSFER Information Technology is requesting authorization to appropriate and transfer Third Quarter development charges to the benefiting departments as outlined in the attachment to th e resolution. Third Quarter charges include $1,287,253.41 development charges and $30,413.899 imaging charges to General Fund/General Purpose County departments , direct charges to Special Revenue and Proprietary fund departments of $423,742.29, non -governmental imaging development charges of $2 1,407.40 and non- county agency charges of $3,943,30. Long moved approval of the attached sugge sted Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Gingell absent. 19. DEPARTMENT OF INFORMATION TECHNOLOGY – 2009-2010 MASTER PLAN QUARTERLY STATUS EXECUTIVE SUMMARY Mr. Bertolini presented the Information Technology 2009 -2010 Master Plan Quarterly Status Executive Summary. The summary includes a list of projects by Leadership Gr oup and their status as to hours allocated, expended and completion. He reported that there has been no usage of overtime for exempt employees since September 2008 as authorized by the Board of Commissioners. Coulter moved to receive and file the IT 20 09-2010 Master Plan Quarterly Status Executive Summary. Supported by Taub. Motion carried unanimously on a roll call vote with Gingell absent. 20. BOARD OF COMMISSIONERS – AUTHORIZATION FOR LAW LIBRARY COLLABORATION WITH THOMAS M. COOLEY LAW SCHOOL The resolution would authorize collaboration between Oakland County and the Thomas M. Cooley Law School which will decrease the County’s funding obligations while improving access to and enhancing law library services to the public. MR #09107 authorized the County to enter into negotiations with Cooley with a goal of providing enhanced public law library services to constituents and users of the Adams Pratt Collection. Cooley will fund continuations of the materials. Amendments to the County Executive Recommended budget will be offered at the August 27 th Finance meeting during the Board of Commissioner’s budget hearing. Ms. Cunningham indicated that Cooley has agreed to maintain the name of the Adams -Pratt collection through some type of recognition such as a plaque. Long moved approval of the attached suggested Fiscal Report. Supported by Potts. Motion carried unanimously on a roll call vote with Gingell absent. COMMUNICATIONS A. Department of Management and Budget / Purchasing Dvision – Contract Exception Report for the Month of July, 2009 FINANCE COMMITTEE Page 7 August 6, 2009 B. Sheriff’s Office – 2009 COPS Technology Program – Grant Application C. Sheriff’s Office – 2010 Off-Road Vehicle Safety Education Program Grant Application D. Department of information Technology – U.S. Department of Justice – Audit Results for COPS MORE Grant Program and COPS Technology Grant Program Taub moved to receive and file the Communications. Supported by Douglas. Motion carried on a voice vote. THE COMMITTEE RECESSED FROM 11:08 A.M. – 11:14 A.M. Roll call was taken – all committee members were present with Gingell remaining absent with notice. BUDGET HEARINGS Treasurer Mr. Meisner and his staff reviewed actions towards their Budget Task and reported that he was able to give input to the budget task force while Mr. Dohany was still in office . That input has been included in this proposal. The Budget Task includes eliminating the Bloomberg machine, with staff’s assurance that this information can be accessed using some of the Treasurer’s inve stment partners. School districts will be charged back for their portion of the County paid bond to protect SET taxes. In lieu of having a county vehicle, he is taking mileage reimbursement. Mr. Meisner thanked Mr. Dohany for his kind assistance in transitioning the office of County Treasurer over to him and indicated that the Treasurer’s Conference Room would be renamed in honor of Mr. Pat Dohany and his predecessor and father, Mr. C. Hugh Dohany , in recognition of their years of service to the County. Mr. Meisner reviewed the status of investments , the Delinquent Tax Revolving Fund and collections. He is meeting with staff to review work operations, reviewing contracts with vendors t o make sure that they are lean and working with custodial partners to ensure that all leverage opportunities are fully employed. He is also anticipating an expansion of the Treasurer’s partnership with the local units. Commissioner Potter asked that the Treasurer’s Office look into the impact to the County of large developments now going into default on their special assessment districts due to the down economy. Parks & Recreation Mr. Stencil and staff reviewed their budget task and distributed information to incorporate an amendment to the County Executive’s FY 2010 – 2012 Operating Budget to make several corrections and to include the proposed 2.5% reduction of FY 2010 salaries and fringe benefits for FY 2010 and an additional 2.5% for FY 2011. This information will be placed on the amendment list for the final budg et wrap up August 27. The PRC millage expires December 31, 2011 and a millage renewal will be placed on the ballot in 2010. PRC is hoping to see golf revenue increase with the additional programming now available. Golf rounds are up but the revenue is ab out where it was this time last year. A pricing policy has been adopted for fees and charges so that prices can be moved on supply and demand. PRC is pricing to accommodate as many people in their facilities as possible and customers can now subscribe on line to receive offers and discounts. PRC now has a marketing person and its first ever marketing plan for golf, camp grounds and water parks. Attendance at the water parks is down due to a cold July but not as low as it could be due to some significant marketing. PRC has hired Mr. Dick Johnston to do energy audits on its facilities and review the rates that PRC is paying . Mr. Johnson is retired from Oakland County after having been their manager of Facilities, Maintenance and Operations. FINANCE COMMITTEE Page 8 August 6, 2009 Commissioner Potts asked if the PRC had considered talking to the State of Michigan regarding carbon fuel exploration. Mr. Stencil explained that most of the mineral rights of county parks property are owned by the State of Michigan as part of the grant agreements to purchase property. He indicated that the PRC had let a lease at Groveland Oaks about five years ago for drilling exploration but they did not find anything. He stated that he would be attending a Michigan Department of Natural Resources meeting on Aug ust 19 and would have this conversation with them at that time and report back. Water Resources Commissione r (WRC) Regarding the contract exception reported under Communication A, Mr. McCulloch explained that Mr. Parmley performed analytical analysis at Chrysler for 13 years and was hired under contract to perform financial review of data from the Detroit Water and Sewer Department (DWSD), the local units and regional/authority budgets, financial statements, policies and procedures to review the rate stru ctures developed by the DWSD for sewer and water services. Communities are signing new 30-year contracts with DWSD who offered the counties the opportunity to bring in a consultant / expert to act as somewhat of a liaison to get into the rates and see what information and assumptions they are built on . At the least, this effort will educate the local units as to what goes into these rates. After having developed a profile for this position, considering that Detroit is paying its consultant at $125 - $200 an hour and the rates he was given by several of the WRC’s accounting firms, Mr. McCulloch explained that he then had discussion with Ms. Van Pelt regarding a potential salary (about $70,000) and with Ms.Scarlet who suggested he explore hiring a contract employee and to consider looking at those displaced from the automotive industry, particularly Chrysler. The total contract cost covers 2.5 years and is being funded by the WRC Professional Services line item. DWSD will be reimbursing the majority of the costs The WRC will be taking over the Oakland Macomb interceptor and has also been reviewing those rates. Mr. McCulloch indicated that much progress has been made with the new director of the DWSD. Mr. Larsen reviewed the savings resulting from the WRC budget task and noted that the 2010 WRC budget will be $157.2 million of which $5.3 million or 3.38% comes from the County’s General Fund , a reduction of 8.6% from FY 09. The General Fund portion of the WRC budget will be reduced to 3.2% for FY 2012. Mr. McCulloch explained that they do not have any federal grants coming in but do go after federal earmarks when available. The State has received $170 million in stimulus funds, with $6 million being used for administrative costs, $35 million for sewers and $6 million for green projects. Most of the remaining dollars went to projects on the State’s revolving list. The WRC did not receive any of these funds. OTHER BUSINESS / ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 12:36 p.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.