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HomeMy WebLinkAboutMinutes - 2009.08.27 - 36379TOM MIDDLETON Chairperson MIKE GINGELL Vice Chairperson TIM GREIMEL Minority Vice Chairperson August 27, 2009 Chairperson Middleton called the meeting of the Finance Committee to order at 9:05 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton, Mike Gingell, Tim Greimel, Sue Ann Douglas, Christine Long, Jeff Potter, David Potts, Shelley Taub, David Coulter, David Woodward COMMITTEE MEMBERS ABSENT WITH NOTICE: Helaine Zack OTHERS PRESENT AVIATION Karl Randall, Manager COMMUNITY & HOME IMPROVEMENT Karry Rieth, Manager Gordon Lambert, Chief Kathy Williams Whitney Calio Carla Spradlin EXECUTIVE OFFICE Gerald Poisson, Deputy Executive FISCAL SERVICES Tim Soave, Manager LaVerne Smith, Supervisor Nancy Fournier, Chief Jeff Phelps, Supervisor Gaia Piir, Grants Compliance Coordinator Linda Pearson, Analyst Nancy Falardeau, Analyst Monica Tinsley, Analyst HOMELAND SECURITY Theodore Quisenberry, Manager HUMAN RESOURCES Nancy Scarlet, Director Cathy Shallal, Manager Lori Motyka, Supervisor INFORMATION TECHNOLOGY Ed Poisson, Director Ed Sager, Supervisor PROSECUTOR’S OFFICE Terri Meiers, Financial Coordinator CLERK/REGISTER OF DEEDS Joe Rozell, Director of Elections CHILDREN’S VILLAGE Jody Overall, Manager SHERIFF Mike McCabe, Undersheriff Dale Cunningham, Business Manager Charles Snarey, Major OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Sue Ann Douglas Christine Long Jeff Potter David Potts Shelley Taub Helaine Zack David Coulter David Woodward FINANCE COMMITTEE Page 2 August 27, 2009 BOARD OF COMMISSIONERS Commissioner Runestad, District #6 Commissioner Coleman, District #23 Commissioner Gershenso n, District #17 Commissioner McGillivray, District #24 Lawrence Doyle, Administrative Director Harvey Wedell, Sr. Analyst Nancy Wenzel, Committee Coordinator 3. PLEDGE OF ALLEGIANCE Chairperson Middleton requested the Committee take a moment of silence to honor Senator Ted Kennedy who recently passed away. 4. APPROVAL OF THE PREVIOUS MINUTES Taub moved approval of the minutes of July 30, 2009 and August 6, 2009 as printed. Supported by Douglas. Motion carried on a voice vote. 5. AGENDA Oakland County Treasurer Meisner requested Item #26, MR #09144 – Board of Commissioners – Expansion of Authorized Depositories for Public Funds be removed from the agenda. Taub moved to remove Item #26 from the agenda. Supported by Gingell. Motion carried on a voice vote. 6. PUBLIC COMMENT None. 7. FISCAL YEAR (FY) 2009 CONTINGENCY REPORT The FY 2009 Contingency Fund balance is $185,252. One pending action will affect the balance; CDBG FY 2008/2009 Grant Acceptance. Woodward moved to receive and file the Contingency Report dated August 20, 2009. Supported by Long. Motion carried on a voice vote. REGULAR AGENDA 8. DEPARTMENT OF MANAGEMENT AND BUDGET/EQUALIZATION DIVISION – APPROVAL OF CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH THE CITY OF FERNDALE The Equalization Division provides a number of services to local units of government including original assessments, reappraisals and file maintenance. The City o f Ferndale has requested the Equalization Division provide “Assistance Services” and has signed a contract covering the term July 1, 2009 through June 30, 2011. Revenues and expenditures associated with the services are Included in the FY 2010 -2012 County Executive Recommended Budget, no budget amendment is recommended. FINANCE COMMITTEE Page 3 August 27, 2009 Coulter moved approval of the attached suggested Resolution. Supported by Potts. Motion carried unanimously on a roll call vote with Greimel, Potter, Zack and Woodward absent. 9. MR #09173 – HUMAN RESOURCES DEPARTMENT – SALARY ADMINISTRATION PLAN 3 RD QUARTERLY REPORT FOR FY 2009 The Salary Administration Plan approved by the Board of Commissioners for Salary Grades 1 – 21 provides a process for departments and employees to request a review of salary grade placement of classifications. Four classes requested a review involving seven positions. The Human Resources Department is not recommending any changes to these classifications. The Department is recommending the classification of Trails & Recreation Planner be changed to Recreation & Trails Planner with no change in factors or salary. No budget amendment is recommended. Douglas moved approval of the attached Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Potter and Zack absent. 10. MULTIDEPARTMENTAL: SHERIFF’S OFFICE, PROSECUTING ATTORNEY AND CIRCUIT COURT – 2009 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM – INTERGOVERNMENTAL AGREEMENT AND GRANT APPLICATION The Oakland County Sher iff’s Office, Prosecuting Attorney and Circuit Court along with nine local jurisdictions have been allocated $431,928 of funding under the 2009 Edward Byrne Memorial Justice Assistance (JAG) Program. Oakland County’s share of the award is $56,645 the rema ining $375,283 will be distributed to the nine local jurisdictions based on Federal allocation. There is no grant match requirement. Gingell moved approval of the attached suggested Fiscal Note. Supported by Potts. Motion carried unanimously on a roll call vote with Zack absent. 11. MR #09170 – COUNTY CLERK/REGISTER OF DEEDS – ELECTIONS DIVISION – AGREEMENT TO UTILIZE THE SERVICES OF THE OAKLAND COUNTY BOARD OF CANVASSERS BY THE CITY OF BIRMINGHAM The City of Birmingham has requested the services of the Oakland County Board of Canvassers. A Service Fee of $25.00 per precinct (nine) will be charged to help defra y the cost of election certification as provided by Public Act 116 of 1954 as amended. This is a contract renewal, revenues and expenditur es associated with these services are incorporated in the County Executive’s Recommended Budget for FY 2010, 2011 and 2012, no budget amendment is recommended. Potts moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vot e with Zack absent. FINANCE COMMITTEE Page 4 August 27, 2009 12. MR # 09171 COUNTY CLERK/REGISTER OF DEEDS – ELECTIONS DIVISION – AGREEMENT TO UTILIZE THE SERVICES OF THE OAKLAND COUNTY BOARD OF CANVASSERS BY THE CITY OF AUBURN HILLS The City of Auburn Hills has requested the services of the Oakland County Board of Canvassers. A Service Fee of $25.00 per precinct (nine) will be charged to help defray the cost of election certification as provided by Public Act 116 of 1954 as amended. This is a contr act renewal, revenues and expenditures associated with these services are incorporated in the County Executive’s Recommended Budget for FY 2010, 2011 and 2012, Greimel moved approval of the attached suggested Fiscal Note. Supported by Douglas. Motion carried unanimously on a roll call vote with Zack absent. 13. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2009 GRANT PROGRAM ACCEPTANCE – INSTALLATION OF MEDIUM INTENSITY TAXIWAY LIGHTING (MITL) ON TAXIWAYS D AND U, INCLUDING NEW ELECTRICAL VAULT AND SIGN UPGRADES Oakland County has received a Michigan Department of Transportation grant contract with Federal funds in the amount of $1,036,450, State funds in the amount of $27,275 and a required local grant match of $27,275 for the development and improvement of Oakland County International Airport. The Michigan Department of Transportation will act as agent on behalf of the County in the administration of the project. No General fund appropriation is required; funding is avail able within the Airport fund. Long moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Zack absent. 14. DEPARTMENT OF HEALTH AND HUMAN SERVICES/CHILDREN’S VILLAGE DIVISION – 2009/2010 EQUIPMENT ASSISTANCE GRANT ACCEPTANCE The Michigan Department of Education has awarded the Oakland County Children’s Village Division funding in the amount of $25,000 for the purchase and installation of a power washing and sanitizing pots and pans system. No county match or additional positions are required. A budget amendment is required to reflect the receipt of these funds. Taub moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll cal l vote with Zack absent. 15. HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION – ACCEPTANCE FOR 2008 FEMA STATE HOMELAND SECURITY GRANT PROGRAM – OAKLAND COUNTY The U.S. Department of Homeland Security, through the Federal Emergency Management Age ncy for the State Homeland Security Grant Program has awarded Oakland County reimbursement for qualified expenses up to, but not exceeding, $151,417 for the State Homeland Security Program and $1,549,353 for the Urban Area Security Initiative, for a total of $1,700,770. The grant will support implementation of the National Preparedness Guidelines, strengthening of improvised explosive device attack deterrence, prevention and protection capabilities and strengthening preparedness planning. The future level of service is contingent upon the level of funding available from the State. A budget amendment is recommended to recognize the grant award. Long moved approval of the attached suggested Fiscal Note. Supported by Taub. FINANCE COMMITTEE Page 5 August 27, 2009 Motion carried unanimously on a roll call vote with Zack absent. 16. HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION – ACCEPTANCE FOR 2008 FEMA STATE HOMELAND SECURITY GRANT PROGRAM –REGIONAL FIDUCIARY The U.S. Department of Homeland Security, through the Federal Emergency Mana gement Agency for the State Homeland Security Grant Program has awarded Region 2, which includes the City of Detroit, Macomb, Monroe, Oakland, St. Clair, Washtenaw and Wayne Counties, $3,115,575 to build capabilities to prevent, respond to and recover from acts of domestic and foreign terrorism. Oakland County has been appointed as fiduciary; up to 3% of the total award may be retained by Oakland County for Management and Administrative expenses. Future level of service, including personnel, will be conti ngent upon the level of funding available from the State. A budget amendment is recommended to recognize the grant award. Taub moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Zack absent. 17. HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION – ACCEPTANCE FOR 2008 FEMA STATE HOMELAND SECURITY GRANT PROGRAM – MONROE COUNTY FIDUCIARY The U.S. Department of Homeland Security, through the Federal Emergency Management Agenc y for the State Homeland Security Grant Program has awarded Region 2, which includes the City of Detroit, Macomb, Monroe, Oakland, St. Clair, Washtenaw and W ayne Counties, $572,154 for Urban Area Security. Oakland County, as fiduciary for Monroe County , is awarded reimbursement for qualified expenses up to, but not exceeding $50,938 of the total grant amount. No county match or in -kind contribution is required. All positions and other program costs associated with this grant are contingent upon continuat ion of grant funding. A budget amendment is recommended to recognize the grant award. Long moved approval of the attached suggested Fiscal Note. Supported by Potts. Motion carried on a roll call vote with Zack absent. 18. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – 2009 HOMELESSNESS PREVENTION AND RAPID RE -HOUSING PROGRAM (HPRP) GRANT ACCEPTANCE AND SUBSTANTIAL AMENDMENT TO THE CONSOLIDATED PLAN 2008 ANNUAL ACTION PLAN This resolution authorizes ac ceptance of 2009 Homelessness Prevention and Rapid Re -housing Program grant funding from the U.S. Department of Housing and Urban Development in the amount of $1,553,232. These funds will be used to provide emergency financial and case management assistance to individuals and families who would otherwise become homeless and help those who are experiencing homelessness to be quickly re-housed and stabilized. This grant does not obligate Oakland County to any future commitment. No budget amendment is rec ommended. Douglas moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Zack absent. FINANCE COMMITTEE Page 6 August 27, 2009 19. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – 2009 ANNUAL ACTION PLAN AND CONSOLIDATED GRANT ACCEPTANCE FOR CDBG, HOME AND ESG PROGRAMS AND 2008 -2009 ANNUAL ACTION PLAN AMENDMENT The CDBG provides housing and community funding to 50 participating communities in Oakland County for public facilities, neighborhood and housing improvements and public services benefiting low and moderate income persons. The HOME program provides assistance for down payments, housing rehabilitation and new construction of affordable housing for low -income persons. The ESG program provides essential services, maintenance and operations for homeless shelters. The resolution accepts the 2009 consolidated HUD $5,799,885 grant for CDBG, HOME and ESG: $500,000 in Home Improvement Revolving Loan Funds, $51,706.83 in Community Program Income, $300,000 in estimated HOME Program Inco me; and HOME county match of $38 6,093 and accepts the 2008 Annual Action Plan and Consolidated Grant Acceptance amendment to reflect CDBG Home Improvement Revolving Loan fund revenues of $689,118.46 and the Home Investment Income of $9,031. This resolution provides for the continuation of one position in Fiscal Services and twenty -two positions in Community & Home Improvement. Plus 40% funding for one Environmental Program Coordinator in Planning & Economic Development Services/Waste Resource Management. Acceptance of these grants does not obligate the County to any future commitment. A budget amendment is recommended. Douglas moved approval of the attached sugge sted Fiscal Note. Suppo rted by Gingell. Motion carried unanimously on a roll call vote with Zack absent. 20. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – 2008 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ANNUAL ACTION PLAN – ACCEPTANCE OF SUBSTANTIAL AMENDMENT FOR 2009 CDBG RECOVERY (CDBG -R) Oakland County has been awarded a one-time stimulus allocation for Community Development Block Grant entitlement jurisdictions to promote job creation and economic recovery through shovel-ready infrastructure project assistance in the amount of $1,015,800. This resolution also approves the three top scoring CDBG - R community projects totaling $914,220 and 10% of funding ($101,580) to administer the program. Funding must be spent no later than Sep tember 30, 2012. No County match is required and no budget amendment is recommended. Long moved approval of the attached suggested Fiscal Note. Supported by Potts. Greimel moved to amend the resolution as follows: 1. Reduce the amount of funding diverted f or administration of the program from $101,580 to $25,000; 2. Increase the amount of funding for community projects from $914,220 to $990,800; 3. Resulting in Oxford Township getting an increase in funding from $447,968 to $489,965.42; Oak Park getting an increase from $292,550 to $313,703.82; and Milford getting an increase from $173,702 to $187,185.72. Supported by Woodward. Roll Call: Ayes: Greimel Nays: Gingell, Douglas, Long, Potter, Potts, Taub, Middleton , Coulter and Woodward Absent: Zack Motion to amend failed. FINANCE COMMITTEE Page 7 August 27, 2009 Main motion carried on a roll call vote Roll Call: Ayes: Gingell, Greimel, Douglas, Long, Potter, Potts, Taub, Middleton Nays: Coulter and Woodward Absent: Zack Commissioner Woodward expressed his concern regarding the Board of Commissioner s ability to enforce/regulate the application of County Policy. Chairperson Middleton assured the Committee this issue is on the Chairs Committee agenda. 21. DEPARTMENT OF INFORMATION TECHNOLOGY – EXTENSION OF ADDITIONAL COMPENSATION FOR OVERTIME EXEMPT EMPLOYEES FOR SPECIFIC PURPOSES This resolution provides for additional compensation for overtime exempt employees in the Information Technology Department at a straight time hourly rate for all hours worked beyond 48 hours in a workweek for specific, pre-approved assignments . Year to date use for Fiscal Year 2009 is -0-. Gingell moved approval of the attached suggested resolution. Supported by Douglas Motion carried unanimously on a roll call vot e with Zack absent. 22. DEPARTMENT OF INFORMATION TECH NOLOGY – CLEMIS E-COMMERCE AGREEME NT WITH DISTRICT COURTS The Department of Information Technology created an E -Commerce System to allow persons to pay for public records and make other payments owed to government entities via the Internet. The resolution approves an agreement that may be entered into by the County and any District Court to allow persons the convenience of utilizing an Internet based credit card or electronic check payment option to pay fines, fees and costs owed to the District court. Taub moved approval of the attached suggested Resolution. Supported by Potts Motion carried unanimously on a roll call vote with Zack absent. 23. DEPARTMENT OF INFORMATION TECHNOLOGY-ESTABLISHMENT OF ENHANCED ACCESS FEE SHARING STRUCTURE FOR MONIES OBTAINED FROM CLEMIS REPORT AND CLEMIS CITATION The Department of Information Technology has created a new application called CLEMIS Report that provides electronic access to law enforcement reports by various law enforcement agencies, the courts and the public. Also recently implemented is CLEMIS Citation providing electronic access to information contained in a citation and improves the flow of information between and among local law enforcement agencies, the courts and the public. The Count y and local units are entitled to charge a fee for th ese services. Oakland County proposes to return to the local units the fees they are permitted to charge through CLEMIS Report and share a portion of the County’s enhanced access fees in the amount of one dollar per transaction from CLEMIS Citation with the local units of government. The Department is also requesting approval of the pricing and revenue allocation schedule attached. Taub moved approval of the attached suggested Resolution. Supported by Gingell. Motion carried unanimously on a roll call vote with Zack absent. 24. DEPARTMENT OF INFORMATION TECHNOLOGY – INTERLOCAL AGREEMENT BETWEEN OAKLAND COUNTY AND NORTHVILLE TOWNSHIP FIRE DEPARTMENT FOR THE FIRE RECORDS FINANCE COMMITTEE Page 8 August 27, 2009 MANAGEMENT SYSTEM The purpose of the Fi re Records Managemen t System is to capture and create fire records from the inception of a 9 -1-1 call, to include the additional computer -aided dispatch information, and complete the recording in a standard records management system, promoting communication and the sharing o f fire records among the municipalities that participate. The Northville Township Fire Department would like to participate in the Fire Records Management System beginning September 1, 2009 at a cost of $4,902 annual department fee plus a $1,401 annual ad ditional station fee. The addition of the Northville Township Fire Department will require the purchase of two additional software licenses at $2,800 each and increase the annual software maintenance by $5 60 for each license. Taub moved approval of the a ttached suggested Resolution. Supported by Gingell. Motion carried unanimously on a roll call vote with Zack absent. 25. DEPARTMENT OF MANAGEMENT AND BUDGET – FISCAL YEAR 2009 THIRD QUARTER FINANCIAL FORECAST AND FY 2009 BUDGET AMENDMENTS In accordance with Oakland County General Appropriations Act Section 22, which authorizes budget amendments for variances between the budget revenue and actual revenue, and Section 23, which authorizes budget amendments for variance between estimated revenue and projec ted expenditures, amendments are required per the attached resolution. Potts moved approval of the attached suggested Resolution. Supported by Taub. Motion carried unanimously on a roll call vote with Zack absent. COMMUNICATIONS A. Department of Management and Budget / Purchasing Dvision – Contract Exception Report for the Month of August, 2009 B. Circuit Court / Friend of the Court FY 2010 Access and Visitation Grant Application C. City of Southfield – Reimbursement to Oakland County for Agreed 25% Reimbursement of Funds Captured by the Southfield Brownfield Redevelopment Authority (SBRA) for the Spring Haven SBRA Project for the 2007/08 and 2008/09 Fiscal Years D. Department of information Technology –CLEMIS Funds – Financial Statement and Schedules for the Nine Months Ended June 30, 2009 E. Notice of Public Hearing: Charter Township of Independence – Establish Four (4) Commercial Rehabilitation Districts In the Township Under Michigan Commercial Rehabilitation Act (P.A. Act 210 of 2005) F. Notice of Public Hearing: Request for an Abatement of all New Personal Property Taxes for a 12 - Year Period for Continental Located at 2400 Executive Hills Drive, Auburn Hills, Michigan 48326 Taub moved to receive and file Communication s A, B, C E & F and hold Item D over to the November 5, 2009 meeting. Supported by Long. Motion carried on a voice vote. THE COMMITTEE RECESSED FROM 11:40 A.M. – 11:50 A.M. Roll call was taken – all committee members were present with Zack remaining absent with notice. FINANCE COMMITTEE Page 9 August 27, 2009 BUDGET HEARINGS Board of Commissioners Mr. Doyle stated the Board of Commissioners budget includes the Law Library, Research Library and Library for the Visually Impaired. The Board of Commissioners portion is 54% of the budget; 46% is the Library Budget. The Board of Commissioners have met and in some cases exceeded their budget task for the next three year period by reducing various line items and the collaborative effort with Cooley Law School and the Law Library. The Library Board will be restructuring the entir e Library thereby allowing the Board of Commissioners to anticipate future reductions in the Library budget. Commissioner Taub questioned the elimination of a $10,000 donation to the Literacy Council and requested it be added to “the List”. There was no objection. Budget Wrap -up A. Amendments Made Pursuant to Adoption by Separate Resolution These amendments will impact the 2010, 2011 and 2012 budgets and were made after the submission of the County Executive’s Recommended Budget on July 1, 2009 . Long moved approval of Items 1 – 8. Supported by Coulter. 1. MR #09172 BOC Per Diem for Michigan Department of Human Services Oakland County Board. Change salary base to per diem 2. MR #09158 Sheriff Dispatch Contract with Walled Lake Police and Fire Dispatch throug h March 31, 2012 3. MR #09157 Sheriff Dispatch – Contract with Wolverine Lake Police Dispatch through March 31, 2012 4. MR #09159 Veteran’s Services – Deletion of one Veterans’ Benefit Counselor Effective 10/1/09 5. Information Technology – Interlocal Agreement Between Oakland County and Northville Township Fire Department for the Fire Records Management System 6. Homeland Security -2008 State Homeland Security Grant – Monroe County Fiduciary 7. Homeland Security – 2008 State Homeland Security Grant – Regional Fiduciary 8. Homeland Security Division – 2008 State Homeland Security Grant Program – Oakland County Greimel moved to Divide the Question removing Item 4 for separate consideration. Long moved to approve Items 1, 2, 3, 5, 6, 7 & 8. Supported by Coulter. Motion carried unanimously on a roll call vote with Potts and Zack absent. Gingell moved approval of Item 4. Supported by Taub 4. MR #09159 Veteran’s Services – Deletion of one Veterans’ Benefit Counselor Effective 10/1/09 Motion to approve carries on a roll c all vote: Ayes: Gingell, Douglas, Long, Potter, Middleton Nays: Greimel, Taub, Coulter, Woodward, Absent: Potts, Zack B. Human Resource Committee Recommended Amendments Long moved approval of Item B 1. Supported by Douglas. FINANCE COMMITTEE Page 10 August 27, 2009 1. County Executive – Cut County Executive and Appointee salaries 2.5%. 2.5% in FY 2010 and 2.5% in FY 2011. Motion carried unanimously on a roll call vote with Potts and Zack absent C. Finance Committee Recommended Amendments Gingell moved approval of Item C1. Supported by Douglas 1. Non Dept – RCOC Tri Party/Legislative Expense. Decrease Legislative Budget and Increase RCOC Tri-party ($100). A note will be added to Non Dept Expenditures Description section regarding this placeholder. Greimel moved to amend Item C 1 to “Restore the full 2.5 million dollars to Tri Party funding out of the available fund balance.” Supported by Coulter. Motion to amend failed on a roll call vote: Ayes: Greimel, Coulter and Woodward Nays: Middleton, Gingell, Douglas, Long, Potter, Potts, and Taub Absent: Zack Main motion carried unanimously on a roll call vote with Zack absent. Gingell moved approval of Items C2 through C19. Chairperson Middleton pointed out Item C2 would restore a 2.5% pay cut for employees for 2010 and 2011. Gingell withdrew his previous motion. Gingell moved approval of Items C3 through C19. Coulter moved approval of Item C2. Supported by Woodward. 2. Multi Department – Restore 2.5 % pay cut for 2010 and 2011, General Fund. Woodward moved to amend Item C2 to restore the 2.5% pay cut for 2010 delaying it to 2011 and 2012. Supported by Coulter. Motion to amend failed on a roll call vote: Ayes: Greimel, Coulter and Woodward Nays: Middleton, Gingell, Douglas, Long, Potter, Potts, and Taub Absent: Zack Main Motion failed on a roll call vote: Ayes: Greimel, Coulter and Woodward. Nays: Middleton, Gingell, Douglas, Long, Potter, Po tts, and Taub Absent: Zack Douglas moved approval of Items C 5 – 18. Supported by Gingell. 5. District Court/ IT Operations- Correct IT Allocation 6. Parks and Recreation Miscellaneous Adjustments FINANCE COMMITTEE Page 11 August 27, 2009 7. Sheriff Delete two Pilot positions and reduce Scheduled Flight Hours 8. Sheriff – Close Sheriff Aviation Fund into General Fund 9. Sheriff – Recognize Revenue from serv ing Civil papers 10. Sheriff – Recognize Revenue from OUIL 11. Sheriff Patrol Services – Restore 6 Deputy Positions 12. Sheriff – Reallocate Fringe Benefits 13. Oakland International Airport Restore Summer and Emergency salaries 14. District Court Visiting Judge 15. IT CLEMIS Update 16. BOC Law Library – Collaboration with Thomas M. Cooley Law School 17. Treasurer’s Office – Miscellaneous 18. HHS Children’s Village - Laundry and Cleaning Motion carried unanimously on a roll call vote with Zack absent. Greimel moved Item C3 for discussion. Supported by Woodward. 3. District Court - Defense Attorney Expenditure Greimel moved to direct District Court Divisions 2, 3 and 4 to restore Defense Attorney Expenditure by adjusting their budget in another area. Supported by Woodward. Motion carried on a roll call vote: Ayes: Greimel, Potts, Taub, Coulter and Woodward Nays: Middleton, Gingell, Douglas, and Potter Absent: Long and Zack 4. Drug Court – Discussion – The Prosecuting Attorney and Judges are discussing their differences regarding representation at the Drug Court s. There is no budget implication at this time. 19. Medical Examiner – Toxicology – Discussion. A problem developed in the Medical Examiners office regarding a delay of approximately five months for toxicology reports. Steps have been taken to rectify this matter. There is no budget implication at this time. 20. Law Library – Literacy Council. The Library budget cuts reduce their contribution to the Literacy Council by $5,000. Taub moved to recommend the restoration of the Literacy Council funding, up to $5,000, contingent upon signing a contract with the County with funding from the law library project savings. Supported by Greimel. Motion carried unanimously on a roll call vote with Long and Zack absent. 21. Clothing allowance – Judges robes. Potter moved to strike the expense item for judges’ robes and any other everyday clothing that people in the Court system are given allowances for that are not covered by contract. Supported by Woodward. Support withdrawn. No action taken. 22. Circuit Court/Youth Assistance – Waive $25 fee by local Youth Assistance Organizations on a need basis. Greimel moved to amend the budget to allow Local Youth Assistance organizations the ability to waive the $25 fee to participate on the basis of economic need. Supported by Potts. FINANCE COMMITTEE Page 12 August 27, 2009 Motion carried unanimously on a roll call vote with Long and Za ck absent. 23. Vacant positions. Woodward moved to eliminate all vacant positions funded by general fund/general purpose dollars. Supported by Coulter. Coulter withdrew support; Woodward withdrew the motion to allow some time for delving into this Issue further. Finance Committee Budget Recommend ation Gingell moved the Finance Committee recommend to the Board the above -mentioned amendments be approved and included in the County Executives’ recommended FY 2010, FY 2011 an d FY 2012 Budget. Supported by Taub. Motion carried on a roll call vote: Ayes: Middleton, Gingell, Douglas, Potter, Potts, and Taub Nays: Greimel, Coulter and Woodward Absent: Long and Zack Potts moved to authorize Public Notice and to set a Public Hearing for Sept ember 24, 2009 at 9:45 a.m. Supported by Coulter. Motion carried unanimously on a roll call vote with Long and Zack absent. OTHER BUSINESS / ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 3:00 p.m. ________________________________ Nancy Wenzel , Committee Coordinator _________________________________ Lawrence M. Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approva l. .