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HomeMy WebLinkAboutMinutes - 2009.09.15 - 36380 August 25, 2009 The meeting was called to order by Chairperson Scott at 9:34a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: John Scott, Robert Gosselin, Jim Nash, Bradford Jacobsen, Kim Capello, Tim Burns, Steve Schwartz PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: Jim Runestad OTHERS PRESENT: COMMUNITY CORRECTIONS Barb Hankey, Manager ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS Maureen Krauss, Director FACILITIES MANAGEMENT & OPERATIONS Art Holdsworth, Director Bob Larkin, Manager Paul Hunter, Manager Mike Hughson, Property Manager HUMAN RESOURCES Connie Srogi, Analyst PLANNING AND ECONOMIC DEVELOPMENT Dan Hunter, Manager WATER RESOURCES COMMISSIONER Joseph Colaianne , Insurance Administrator Steven Korth, Manager Eugene Snowden, Civil Engineer III BOARD OF COMMISSIONERS Dave Woodward, Commissioner, District #18 Larry Doyle, Administrative Director Harvey Wedell, Analyst Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE PUBLIC COMMENT None APPROVAL OF THE MINUTES Jacobsen moved approval of the minutes of August 25, 2009, as printed. Supported by Capello. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bradford Jacobsen Kim Capello Jim Runestad Tim Burns Steven Schwartz JOHN SCOTT Chairperson ROBERT GOSSELIN Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 September 15, 2009 AGENDA Chairperson Scott indicated that Karry Rieth, Manager, Community Home Improvement, requested that Item #10 “Community Development Block Grant (CDBG) – Selecting Eligible CDBG Projects for Low/Moderate Income Residents” be taken off of today’s agenda, as they will present this item at a later date. Capello moved to approve the agenda with Item #10 removed. Supported by Gosselin. Motion carried on a voice vote. AGENDA ITEMS 1. WATER RESOURCES COMMISSIONER – BLOOMFIELD HILLS WATER SUPPLY SYSTEM TRANSFER AND ASSIGNMENT OF ALL COUNTY INTEREST IN EASEMENTS, RIGHTS -OF-WAY, WATER MAINS, LATERALS AND RELATED EQUIPMENT, FACILITIES AND IMPROVEMENTS LOCATED WITHIN THE CITY OF BLOOMFIELD HILLS Recently the City of Bloomfield Hills became a member of the Southeastern Oakland County Water Authority (SOCWA) and entered into a water supply contract in which SOCWA agrees to deliver water to the City, and since the water system was originally fi nanced by the water customers in the City and there is no outstanding debt, the City of Bloomfield Hills has requested that the County transfer its title and interest in the system. The Oakland County Water Resources Commissioner would continue to administer, operate and maintain the system on behalf of the City of Bloomfield Hills. The resolution authorizes the transfer and assignment of all County interest in easements, rights -of-way, water mains, laterals and related equipment, facilities and improveme nts relating to the Bloomfield Hills Water Supply System to the City of Bloomfield Hills. Jacobsen moved approval of the attached suggested resolution. Supported by Nash. Motion carried on a roll call vote with Capello voting no and Runestad absent. 2. WATER RESOURCES COMMISSIONER – 2009 LAKE LEVEL ASSESSMENTS FOR OPERATION AND MAINTENANCE In accordance with the provisions of Part 307 of Public Act 451 of 1994, as amended, Inland Lake Levels, the Oakland County Water Resources Commissioner operate s and maintains 35 lake level control devices/structures and seven lake augmentation pumps that regulate the legally -established water level of 53 lakes located within Oakland County. The Water Resources Commissioner is seeking authorization to assess, l evy and collect $424,834.51 against 28 Lake Level Districts in Oakland County to cover the costs of operating and maintaining the level of the lakes in these districts. Per Section 30722(4) of Public Act No. 59, the Water Resources Commissioner must obtain approval from the Board of Commissioners when levying any lake level assessment in excess of $10,000 annually. For 2009, there are 20 assessments in excess of $10,000.00. Gosselin moved approval of the attached suggested resolution. Supported by Jaco bsen. Motion carried unanimously on a roll call vote with Runestad absent. Planning & Building Committee Page 3 September 15, 2009 3. WATER RESOURCES COMMISSIONER – 2009 CHAPTER 4 DRAIN MAINTENANCE ASSESSMENT RESOLUTION In accordance with the provisions of Chapter 4 of the Michigan Drain Code, the Oakland County Water Resources Commissioner operates and maintains a number of open ditches or enclosed drains at various locations throughout Oakland County. In order to cover the costs of operating and maintaining these ditches and drains, Chapter 18 of the Drain Code permits the Water Resources Commissioner to levy assessments against the Drainage District of drains. For 2009, the Water Resources Commissioner is seeking authorization to assess, levy and collect $116,000.00 against all benefiting properties and government entities comprised of 25 Chapter 4 Drainage Districts to cover costs to operate, maintain, clean out and repair 25 drains in Oakland County. Jacobsen moved approval of the attached suggested resolution. Supported by Nash. Motion carried unanimously on a roll call vote with Runestad absen t. 4. WATER RESOURCES COMMISSIONER – 2009 CHAPTER 18 DRAIN MAINTENANCE ASSESSMENT RESOLUTION In accordance with the provisions of Chapter 18 of the Michigan Drain Code, the Oakland County Water Resources Commissioner operates and maintains a number of open ditch and/or enclosed drains at various locations in Oakland and West Bloomfield Townships. In order to cover the costs of operating and maintaining these ditches and drains, Chapter 18 of the Drain Cod e permits the Water Resources Commissioner to levy assessments against Drainage District of Drains established in accordance with Chapter 18. For 2009, the Water Resources Commissioner is seeking authorization to assess, levy and collect $77,500.00 against all benefiting properties and government entities comprised of 23 Drainage Districts to operate, maintain, clean out and repair 23 drains in Oakland County. Gosselin moved approval of the attached suggested resolution. Supported by Jacobsen. Motion carried unanimously on a roll call vote with Runestad absent. 5. PLANNING AND ECONOMIC DEVELOPMENT SERVICES ’ DIVISION - MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN OAKLAND COU NTY PLANNING AND ECONOMIC DEVELOPMENT SERVICES AND THE MICHIGAN SMALL BUSINE SS & TECHNOLOGY DEVELOPMENT CENTER (MI -SBTDC) TO COOPERATE IN SUPPORT OF TRAINING AND COUNSELING SERVICES The Oakland County Business Center is a department within the Oakland County Planning and Economic Development Services’ Division that provides traini ng, counseling and referral services to Oakland County small businesses. The Oakland County Business Center has had an ongoing, informal relationship with the MI-SBTDC whereby the MI-SBTDC provides trainers to conduct small business workshops and business consultants to counsel Oakland County small businesses at the Executive Office Building. Ms. Krauss has indicated that there has been an increase in requests for counseling services. In order to save costs, the Planning and Economic Development Services ’ Division is seeking approval of a Planning & Building Committee Page 4 September 15, 2009 Memorandum of Understanding between Oakland County Planning and Economic Development Services and the Michigan Small Business & Technology Development Center (MI -SBTDC) to constitute a partnership that eliminates duplica tion of effort between the Oakland County Business Center and the MI-SBTDC, providing services to Oakland County valued at $75,000. The Oakland County Business Center would provide a workspace for the part -time MI-SBTDC consultant and private counseling space for the confidential counseling sessions that are scheduled to be held at the Oakland County Business Center. The MI -SBTDC would prov ide a mutually -acceptable, dedicated part-time business consultant for at least 16 hours per week. There would be no exchange of funds between the Oakland County Business Center and the MI -SBTDC; however, the Oakland County Business Center salaries can be included in MI -SBTDC Regional office matching funds for purposes of the region’s Small Business Administration gra nt for all staff that carry out MI-SBTDC activities. The MI - SBTDC receives funding from the Small Business Administration. The agreement would be subject to continued funding . The agreement would be in place for an initial probationary period of three m onths, effective on the date of signature and automatically renewed on an annual basis beginning January 1 st of each year. Both parties reserve the right to terminate this agreement upon 120 days written notice to the other party. Schwartz moved approval of the attached suggested resolution. Supported by Capello. Motion carried unanimously on a roll call vote with Runestad absent. 6. FACILITIES MANAGEMENT – LADY JUSTICE STATUE LICENSE AGREEMENT In 2008, the Lady Justice statue located at the sout h entrance of the Oakland County Courthouse sustained damage from a storm. Oakland County contracted with the Fine Arts Sculpture Center to reconstruct a new Lady Justice statue. On September 1, 2009, the new Lady Justice statue was dedicated by the Coun ty and placed on a new pedestal at the south Courthouse entrance. Since that time there has been interest in the community including a request to duplicate the Lady Justice statue. Facilities Management had requested that Corporation Counsel draft a lice nse agreement between the Fine Arts Sculpture Center and the County of Oakland, which grants a license to the Fine Arts Sculpture Center to use the Lady Justice molds to create additional Lady Justice replicas for sale to other buyers. Under provisions in the agreement, Oakland County would receive a royalty fee of $1,000 for each replica. The Department of Facilities Management is seeking approval of the license agreement between the Fine Arts Sculpture Center and the County of Oakland. Jacobsen moved approval of the attached suggested resolution. Supported by Gosselin. Motion carried on a roll call vote with Schwartz voting no and Runestad absent. 7. FACILITIES MANAGEMENT/FACILITIES ENGINEERING – RESOLUTION AUTHORIZING THE TRANSFER OF THE REMAINING FUND BALANCE FROM THE OFFICE BUILDING RENOVATION PROJECT FUND TO THE NORTH OAKLAND HEALTH CENTER (NOHC) RENOVATION AND CHILDREN’S VILLAGE BUILDING “A” SECURITY ENHANCEMENT PROJECT FUND The Oakland County Building Authority issued $20,240,000 in b onds to renovate and equip Building 41 West for use as the County Administration offices. Paul Hunter indicated that about $478,608.86 remains after completion of that project. Facilities Management/Facilities Engineering is requesting Planning & Building Committee Page 5 September 15, 2009 approval to use these funds, along with an additional $66,391, which would be transferred from the 2010 Capital Improvement Building Fund, to construct renovations to the North Oakland Health Center (NOHC), to relocate the Clinic from the Old North Health to the NOHC and to add security enhancements at Children’s Village Building A. The resolution authorizes an amendment to the Original Lease Contract to provide for the NOHC project. Nash moved approval of the attached suggested resolution. Supported by Jacobsen. Motion carried unanimously on a roll cal vote with Runestad absent. 8. FACILITIES MANAGEMENT – COMMUNITY CORRECTIONS RELOCATION The Community Corrections Division is currently housed in leased office space at 2300 Dixie Highway, Waterford, Michigan. The lease will expire on October 18, 2010. The annual rent for the current lease agreement is $174,542.90. Facilities Management is requesting approval to renovate space in the Oakland Pointe facility to accommodate the relocation of the Community Correctio ns Division. In addition, Building D would be used to accommodate the performance of drug testing. The total estimated cost of this project is $235,000. This relocation would allow for the termination of the leas e and result in a savings of about $197,0 00 annually, including $23,200 for utility costs. Gosselin moved to report to the Finance Committee with the recommend ation that the Community Corrections Relocation Project be approved. Supported by Capello. Motion carried unanimously on a roll call vote with Runestad absent. 9. MR #09203 – BOARD OF COMMISSIONERS – OAKLAND COUNTY FARMERS ’ MARKET PARTICIPATION IN SUPPLEMENTAL NUTRITIONAL ASSISTANCE PROGRAM (SNAP) Commissioner Woodward introduced this resolution reflecting that the Oakland County Bo ard of Commissioners supports increasing access to fresh local foods to low income families while helping increase the monies that go to local farmers. The resolution further reflects that the Oakland County Board of Commissioners requests that administra tion develop a plan and procedures necessary for the Oakland County Farmers Market to accept food stamp customers’ Electronic Benefit Transfer (EBT) cards and authorizes County administration to apply for the Oakland County Farmers Market to become an authorized vendor for acceptance of food stamp customers’ EBT cards. Art Holdsworth indicated that he had done some research to determine the feasibility of the County to apply on behalf of the Oakland County Farmers Market to become an authorized vendor to accept food stamp customers’ EBT cards. He stated that since the County is self -insured, the County cannot indemnify anyone else from insurance and/or fraud. He also indicated that the master of the Oakland County Farmers’ Market would need additional p ersonnel to handle the additional workload this program would require. Burns moved to report to the full Board with the recommendation that the resolution be adopted. Supported by Capello. ROLL CALL VOTE: AYES: Nash, Capello, Burns, Schwartz (4) NAYS: Gosselin, Jacobsen, Scott (3) Planning & Building Committee Page 6 September 15, 2009 Motion carried on a roll call vote with Runestad absent. 11. PARKS AND RECREATION COMMISSION/FACILITIES MANAGEMENT – CONSIDER PURCHASE OF PROPERTY (MATERIALS PROVIDED AT MEETING) Schwartz moved the meeting be c losed for the purpose of discussing the possible purchase of property. Supported by Nash. Motion carried unanimously on a roll call vote with Runestad absent. The meeting was closed at 11:18 a.m. The meeting resumed in open session at 11:29 a.m. Jacobsen moved that Facilities Management and the Parks and Recreation Commission be authorized to proceed in accordance with the directives set forth in the closed session with the provision that the results of negotiations be brought back to the committee a t a future meeting. Supported by Capello. Motion carried unanimously on a roll call vote with Runestad absent. CONSENT AGENDA – INFORMATIONAL ITEMS A. Facility Inspection Tour, Animal Shelter and Trusty Camp B. Facility Inspection Tour, Information Technolo gy Building and North Oakland Health Center C. Facilities Management 2009 Capital Improvement Program Monthly Progress Report – August 2009 Jacobsen moved to receive and file the items on the Consent agenda. Supported by Gosselin. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 11:31 a.m. _________________________________ __________________________________ Planning & Building Committee Page 7 September 15, 2009 Pamela L. Worthington Lawrence Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.