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HomeMy WebLinkAboutMinutes - 2009.09.17 - 36383TOM MIDDLETON Chairperson MIKE GINGELL Vice Chairperson TIM GREIMEL Minority Vice Chairperson September 17, 2009 Chairperson Middleton called the meeting of the Finance Committee to order at 9:01 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton, Mike Gingell, Tim Greimel, Sue Ann Douglas , Christine Long, Jeff Potter, David Potts, Shelley Taub, Helaine Zack, David Coulter, David Woodward COMMITTEE MEMBERS ABSENT : None. OTHERS PRESENT CHILDREN’S VILLAGE Jody Overall, Manager CIRCUIT COURT Lisa Langton, Deputy Administrat or John Cooperrider, Business Administrator CLERK/REGISTER OF DEEDS Karen Osterkamp, Micrographics Clerk III CORPORATION COUNSEL Judy Cunningham, Corporation Counsel EQUALIZATION Dave Hieber, Manager Kimberly Spruill, Technical Assistant EXECUTIVE OFFICE Gerald Poisson, Deputy Executive FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, Supervisor FISCAL SERVICES Tim Soave, Manager LaVerne Smith, Supervisor Nancy Fournier, Chief Lynn Sonkiss, Chief Jeff Phelps, Supervisor Wayne Keller, Analyst Holly Conforti Linda Pearson, Analyst Prentiss Malone, Analyst Leo Lease, Analyst Bob Riegal, Analyst FRIEND OF THE COURT Suzanne Hollyer, Friend of the Court HUMAN RESO URCES Cathy Shallal, Manager INFORMATION TECHNOLOGY Ed Poisson, Director Jamie Hess OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Sue Ann Douglas Christine Long Jeff Potter David Potts Shelley Taub Helaine Zack David Coulter David Woodward FINANCE COMMITTEE Page 2 September 17, 2009 OTHERS PRESENT CONTINUED PROSECUTING ATTORNEY Dave Case, Chief Terri Meiers, Administrative Finance Coordinator Meghan Tafel, Victim Services Supe rvisor PURCHASING Jack Smith, Manager SHERIFF Mike McCabe, Undersheriff Janet Whitefield, NET Auditor WATER RESOURCES COMMISSIONER Steven Korth, Manager Eugene Snowden, Civil Engineer III MI DEPT. OF HUMAN SERVICES - Sue Hall, Director OAKLAND COUNTY Dorothy Butler, Assistant Director BOARD OF COMMISSIONERS Lawrence Doyle, Administrative Director Harvey Wedell, Sr. Analyst Helen Hanger, Sr. Committee Coordinator 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF THE PREVIOUS MINUTES Taub moved approval of the minutes of July 23, 2009 as printed. Supported by Potts Motion carried on a voice vote. 5. AGENDA Greimel moved to adopt the agenda with an amendment to add MR #09116 for consideration as item 26. Supported by Gingell. Motion carried on a voice vote. 6. PUBLIC COMMENT None. 7. FISCAL YEAR (FY) 2009 CONTINGENCY REPORT The FY 2009 Contingency Fund balance of $185,252 will not be impacted by today’s actions. The Grant Match account will be reduced by i tems 14, 15 and 17 on today’s agenda. Greimel to receive and file the Contingency Report dated September 11, 2009. Supported by Gingell. Motion carried on a voice vote. REGULAR AGENDA 8. DEPARTMENT OF MANAGEMENT AND BUDGET / EQUALIZATION DIVISI ON – APPROVAL OF CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH THE CITIES OF AUBURN HILLS, BLOOMFIELD HILLS AND THE CHARTER TOWNSHIP OF LYON Equalization is requesting authorization to contract with the Cities of Auburn Hills, Bloomfield Hills and the Charter Township of Lyon to provide equalization services including original assessments, reappraisals and FINANCE COMMITTEE Page 3 September 17, 2009 file maintenance for the period July 1, 2009 through June 30, 2011 at rates outlined in the contract. The Fiscal Year (FY) 10-12 Finance Committee Recommended B udget (FCR Budget) includes revenues and expenditures for this contract . Greimel moved approval of the attached suggested Fiscal Note. Supported by Gingell. Motion carried unanimously on a roll call vote with Woodward absent. 9. MULTIDEPARTMENTAL: SHERIFF’S OFFICE, PROSECUTING ATTORNEY AND CIRCUIT COURT – 2009 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM ACCEPTANCE The Sheriff’s Office, Prosecuting Attorney and Circuit Court are requesting authoriz ation to accept a U.S. Department of Justice grant award of $431,928 for the period October 1, 2008 through September 30, 2012. No grant match is required. Oakland County’s total share is $56,645, which includes the Sheriff’s Office at $36,197, the Prosecuting Attorney at $14,048 and Circuit Court at $6,400 for purchase of equipment. Pursuant to the Intergovernmental Agreement approved by MR #09193, Oakland C ounty will purchase and transfer ownership of capital equipment estimated at $375,283 to the cities of Auburn Hills, Farmington Hills, Ferndale, Hazel Park, Oak Park, Pontiac, Royal Oak, Southfield and to Waterford Charter Township. The FY 09 Budget will be amended as outlined in the Fiscal Note. Long moved approval of the attached suggested Fiscal Note. Supported by Douglas. Motion carried unanimously on a roll call vote with Woodward absent. 10. FACILITIES MANAGEMENT – COMMUNITY CORRECTIONS RELOCATION PROJECT Facilities Management is requesting authorization to proceed with relocation of Co mmunity Corrections to the County -owned Oakland Pointe facility in the amount of $235,000. Funding for this project was included in the FY 09 Capital Improvement Program/Building Improvement Fund and will be transferred to the Project Work Order Fund. Community Corrections is currently occupying space through a lease agreement expiring October 18, 2010 at 2300 Dixie Highway, in Waterford, Michigan. In-house staff and outside contractors will perform the renovation . Savings in annual rent of $174,542.90 and $23,200 for utility costs will be recognized by the County and the Community Corrections budget will be amended during the FY 11 Budget process to reflect these savings . The FY 09 Budget will be amended to transfer these funds to the Project Work Order Fund as identified in the resolution. Taub moved approval of the attached suggested Resolution. Supported by Gingell. Motion carried unanimously on a roll call vote . 11. DEPARTMENT OF INFORMATION TECHNOLOGY/CLEMIS – LIVE SCAN INTERLOCAL AGREEMENT WITH THE CITY OF WIXOM Information Technology/CLEMIS is requesting authorization to enter into an Interlocal agreement with the City of Wixom to submit and exchange fingerprint information. MR #08084 established the Live Scan Interlocal Agreement to replace aging Live Scan equipment with new equipment which will no longer be maintained by the County but instead by the vendor providing new equipment that is being purchased with federal grants through the County. Wixom will be pay the County an annual ma intenance fee of $3,313 based upon their specific equipment and software needs and a one year warranty on the equipment expiring from the vendor. Revenue and expenses of $3,313 annually for three years is included in the Finance Committee Recommended Budg et CLEMIS Fund for FY 2010 -FY2012. FINANCE COMMITTEE Page 4 September 17, 2009 Potter moved approval of the attached suggested Resolution. Supported by Potts. Motion carried unanimously on a roll call vote . 12. SHERIFF – FISCAL YEAR 2009 OAKLAND COUNTY NARCOTICS ENFORCEMENT TEAM (NET) RESTORE – BYRNE JAG STIMULUS (AMERICAN RECOVERY AND REINVESTMENT ACT OF (2009) GRANT ACCEPTANCE The Sheriff is requesting authorization to accept a FY 09 U.S. Department of Community Health through the American Recovery and Reinvestment Act of 2009 Byrne Justice Assistance Grant of $400,000 for the period July 1, 209 through September 30, 2012. No County match is required. Funding will be used to restore 1 Special Revenue Deputy II position previously deleted due to a reduction i n federal funding under the FY 09 NET Gran t Acceptance per MR #08275. A mendments will be made to the FY 09 Budget and FY 10-12 FCR Budget as outlined in the Fiscal Note. Coulter moved approval of the attached suggested Fiscal Note. Supported by Greimel. Motion carried unanimously on a roll call vote. 13. MR #09194 – SHERIFF’S OFFICE – CONTINUATION OF POSITION IN THE SHERIFF’S OFFICE/CORRECTIVE SERVICES-DETENTION/INMATE PROGRAM SERVICES FOR EXPANSION OF THE ELECTRONIC PROGRAM WHICH INCLUDES THE DRIVING WHILE LICENSE SUSPENDED POPULATION The Sheriff is requesting authorization to continue funding for one part -time non-eligible Inmate Substance Abuse Technician in the Sheriff’s Office/Corrective Services -Detention/Inmate Program Services through September 30, 2012 for the purpose of co ntinuing the expanded tether program for low risk offenders including those driving while license suspended or No Ops charges. The electronic Monitoring Program was first established per MR #07226 and expanded per MR #08181. General Fund/General Purpose funding will be used to continue this position. No budget amendment is necessary as funding has already been included in the FY 10-12 FCR Budget. Taub moved approval of the attached suggested Fiscal Note. Supported by Gingell. Motion carried unanimously on a roll call vote. 14. PROSECUTING ATTORNEY – FISCAL YEAR 2010 COOPERATIVE REIMBURSEMENT PROGRAM (CRP) GRANT ACCEPTANCE The Prosecuting Attorney is requestin g authorization to accept a FY 10 Cooperative Reimbursement Program Grant for the period of FY ’09-’12 of $2,516,439. The Federal amount is $1,660,850 and the County match is $855,589. The State supplement has been eliminated. Anticipated County administration and support costs of $183,400 are recoverable under this grant and have been includ ed in the FY 10-12 Finance Committee Budget, along with the County matching funds . Amendments to the FY 10-12 FCR Budget will be made as outlined in the Fiscal Note. Taub moved approval of the attached suggested Fiscal Note. Supported by Potts. Motion carried unanimously on a roll call vote. FINANCE COMMITTEE Page 5 September 17, 2009 15. PROSECUTING ATTORNEY – FISCAL YEAR 2010 VICTIMS CRIME RIGHTS GRANT ACCEPTANCE The Prosecuting Attorney is requesting authorization to accept a FY 10 Michigan Department of Community Health Victims Rights Grant of $188,900. The grant will be used to partially fund four positions , including three Victim Advocate positions and one Victims Rights Leader and for supplies and materials. Fundi ng has been included in the FY 10-12 FCR Budget. Taub moved approval of the attached suggested Fiscal Note. Supported by Greimel. Motion carried unanimously on a roll call vote. 16. PROSECUTING ATTORNEY – FY 2010 DISTRICT COURT ADVOCACY PROGRAM – VICTIMS OF CRIME ACT (VOCA) GRANT ACCEPTANCE The Prosecuting Attorney is requesting authorization to accept a FY 10 Michigan Department of Community Health Grant for $85,694. The State contribution is $68,555 and the County contribution is $17,139 and includes voluntary part-time Victim Advocate intern positions for $11,989 and a cash match of $5,150. Funding is available in the FY ‘10 Budget. Funds will be transferred from the PA’s Extradition Expense line item to the grant fund budget to cover increased fringe benefits costs. Anticipated administration costs of $5,137 are included in the FY ‘10 Budget but are not recoverable under this grant. The grant will continue funding for one full-time eligible Victim Advocate. One part-time, non -eligible Victim Advocate position will be deleted. Amendments to the FY 10-12 FCR Budget will be made as outlined in the Fiscal Note. Greimel moved approval of the attached suggested Fiscal Note. Supported by Coulter. Motion carried unanimously on a roll call vote . 17. CIRCUIT COURT / FAMILY / FRIEND OF THE COURT – FY 2010 THROUGH FY 2012 COOPERATIVE REIMBURSEMENT PROGRAM (CRP) CONTRACT ACCEPTANCE The Circuit Court/Family/Friend of the Court (FOC) is requesting authorization to accept a $13,511,639 Michigan Department of Human Services, Office of Child Support, FY 10 Title IV Cooperative Reimbursement Program Contract for FY ‘10-‘12. The Total FY 2010 Finance Committee FOC fund expenditure budget is $15,513,594, including CRP funds of $8,525,970, County Grant Match of $4,360,124, Federal Incentive Funds of $1,554,300 and Charges for Services of $1,073,200. A mendments to the FY 10-12 FCR Budget will be made as outlined in the Fiscal Note. Zack moved approval of the attached suggested F iscal Note. Supported by Coulter. Motion carried unanimously on a roll call vote. 18. MR #09198 – CIRCUIT COURT/FAMILY DIVISION – OAKLAND COUNTY CHILD CARE FUND BUDGET 2009-2010 Circuit Court Family Division is requesting authorization to submit its Child Care Fund Budget for FY 10 to the Child and Family Services Office of the Bureau of Juveni le Justice, Department of Human Services, reflecting $35,627,611 in gross expe nditures and $2,300,000 in offsetting revenues, leaving a net expenditure of $33,327,611. The Child Care Fund reimburses 100% for Foster Care during release on appeal of $8,000 and 50% for all other eligible expenditures of $33,319,610, rendering a State reimbursement of $16,667,806 if the State approves the budget and the County expends all funds listed in the application. Figures are estimates based on current available data a nd may not reflect the eventual adopted budget and/or expenditures for this program. Applicati on expenditures exceed the FY 1 0 Budget FINANCE COMMITTEE Page 6 September 17, 2009 by $3,006,472 and a budget amendment may be necessary at the time of the contract agreement. Ms. Langton indicated that the Michigan Department of Human Services (MDHS) has been working to meet the guidelines of the Consent Judgment and are trying to stay within the proposed budget. Mr. Soave indicated that the County has been working well with MDHS and that they met with MDHS officials when developing the FY 10 -12 Budget to estimate the County’s needs for some of these programs. In later discussion, MDHS indicated that some of the foster care costs may be higher than budgeted, possibly by as much as $800,000 ; however, MDHS is working hard to maintain costs and the County is monitoring this effort. He noted that the County has received its 50% costs for the last several years. Ms. Van Pelt reported that there is a lot of movement by MDHS to use Title 4 programs but on th e negative side the State, in working to balance its budget, is trying to shift care management costs to foster care rates which will impact the County’s costs. The Michigan Association of Counties is working hard to keep this shift from occurring. Ms. Butler explained that MDHS plans to stay within last year’s budget. Since October 2008 the number of children under supervision an d foster care has dropped by 450. Statewide there has been a significant drop as well. Four staff positions are being added to the Foster Care Unit to increase home licensing efforts to avoid use of state agencies. Kids in independent living are also being supervised, which has ne ver before been a practice, the number of kids coming into care has also decreased and t he number of kids being assisted within families has also dropped from 65 to 25 a month. Mr. Poisson explained that if the State can not pay their share, Oakland County would incur those costs as it has a statutory requirement to place the se kids. If this occurs, the County would pursue a Cause of Action. Zack moved approval of the attached sugge sted Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote . 19. CIRCUIT COURT – POSITION DELETIONS TO REDUCE COSTS The Circuit Court is req uesting authorization to delete four positions at this time that were previously scheduled for deletion in 2010 in order to recognize savings as of the date these positions were vacated . These savings will be utilized against future Circuit Court budget t asks in an amount of $183,166 for FY 09. The four positions scheduled for deletion include two General Fund/General Purpose (GF/GP) Court Clinical Psychologists, one GF/GP Youth Assistance Caseworker II and one GF/GP Office Assistant II. Budget amendments for FY 09 will be made to move these savings into the Court’s budget transition account as outlined in the Fiscal Note. Potts moved approval of the attached suggested Fiscal Note. Supported by Gingell. Motion carried unanimously on a roll call vote. 20. WATER RESOURCES COMMISSIONER – 2009 LAKE LEVEL ASSESSMENTS FOR OPERATION AND MAINTENANCE The Water Resources Commissioner is requesting authorization to assess, levy and collect $424,834.51 for the year 2009 against all benefiting properties and go vernment entities comprising the assessment rolls, for the purpose of operating and maintaining 28 lake levels within Oakland County. The County’s share of the assessments is $2,883.99, including $2,379.35 for roads at large and $504.64 for properties. F unding is available in the General Fund Non -Departmental account – Drain Assessments. No budget amendment is necessary. FINANCE COMMITTEE Page 7 September 17, 2009 Commissioner Long asked for additional information on assessment changes for Commerce and Fox Lakes. Taub moved approval of the attac hed suggested Fiscal Note. Supported by Gingell. Motion carried unanimously on a roll call vote . 21. WATER RESOURCES COMMISSIONER – 2009 CHARTER 4 DRAIN MAINTENANCE ASSESSMENT RESOLUTION The Water Resources Commissioner is requesting authorization t o assess, levy and collect $116,000 for the year 2009 against all benefiting properties and government entities comprising the assessment rolls, for the purpose of maintaining, cleaning and repairing 25 Chapter 4 drains within Oakland County. The County’s share of the assessments is $5,062.96, including $5,004.25 for roads at large and $58.7 1 for properties. Funding is available in the General Fund Non -Departmental account – Drain Assessments. No budget amendment is necessary. Douglas moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 22. WATER RESOURCES COMMISSIONER – 2009 CHAPTER 18 DRAIN MAINTENANCE ASSESSMENT RESOLUTION The Water Resources Commissioner is requesting authoriza tion to assess, levy and collect $77,500 for the year 2009 against all benefiting properties and government entities comprising the assessment rolls, for the purpose of maintaining, cleaning and repairing 23 Chapter 18 drains within Oakland County. The Co unty’s share of the assessments is $12,315.08. Funding is available in the General Fund Non -Departmental account – Drain Assessments. No budget amendment is necessary. Potts moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 23. BOARD OF COMMISSIONERS – 2009 HURON CLINTON METROPOLITAN AUTHORITY TAX RATE The resolution authorizes the Board of Commissioners to apportion a 0.2146 mill property tax rate, the maximum allowable tax rate consistent with Michigan Law (MCL 211.34d(26) the “Headlee “ amendment , for the Huron Clinton Metropolitan Authority. The levy is anticipated to raise $13,389,789 for operational purposes. The resolution further authorizes supervisors of the various tow nships and Assessing Officers of the several cities of Oakland County to spread this tax rate on their respective tax rolls for the year 2009 for all 2009 Taxable Value of property within their jurisdictions. Potts moved approval of the attached suggested Resolution. Supported by Gingell. Motion carried unanimously on a roll call vote. FINANCE COMMITTEE Page 8 September 17, 2009 24. BOARD OF COMMISSIONERS – 2009 PARKS AND RECREATION PROPERTY TAX The resolution authorizes the Board of Commissioners to levy a 0.2415 mill property tax , the maximum allowable tax rate consistent with Michigan Law (MCL 211.34d(26) the “Headlee “ amendment, to support Oakland County Parks and Recreation Commission operations. The levy is anticipated to raise $13,049,934. The resolution further authorizes supervi sors of the various townships and Assessing Officers of the several cities of Oakland County to spread this tax rate on their respective tax rolls for the year 2009 for all 2009 Taxable Value of property within their jurisdictions. Gingell moved approval of the attached suggested Resolution. Supported by Long. Motion carried unanimously on a roll call vote. 25. MR #09161 - BOARD OF COMMISSIONERS – URGE COUNTY COMMISSIONERS TO VOLUNTARILY REDUCE THEIR FY 2010 AND FY 2011 PAY AT THE SAME RATE AS COUNTY EMPLOYEES The resolution was introduce by Commissioner Bullard, et. al, to urge members of the Oakland County Board of Commissioners to voluntarily return to Oakland County the same percentage cut in net pay imposed on county employees, starting October 1, 2009 as well as any additional cut in net pay beginning October 1, 2010. Coulter moved to report to amend the resolution as follows. NOW THEREFORE BE IT RESOLVED that if the County Board of Commissioners adopts a 2010, 2011, 2012 budget that include s the across the board pay reductions for all county employees, that all County Commissioners are strongly urged to voluntarily return to Oakland County the same percentage cut in net pay imposed on county employees, starting October 1, 2009 as well any ad ditional cut in net pay beginning October 1, 2010 starting with the pay period beginning September 26, 2009. Supported by Greimel. Motion on the amendment carried with Douglas voting no. Douglas moved to report to amend the resolution further to be con sistent with all other amendments as being proposed by the Human Resources Committee, including changing the word “net” to “gross in the fourth line of the NOW THEREFORE BE IT FURTHER RESOLVED and adding a BE IT FURTHER RESOLVED paragraph as follows. NOW THEREFORE BE IT RESOLVED that if the County Board of Commissioners adopts a 2010, 2011, 2012 budget that includes the across the board pay reductions for all county employees, that all County Commissioners are strongly urged to voluntarily return to Oakland County the same percentage cut in net gross pay imposed on county employees, starting October 1, 2009 as well any additional cut in net pay beginning October 1, 2010 starting with the pay period beginning September 26, 2009. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby sets the salary for the 2011 and 2012 County Commissioner term of office as a “me too” consistent with the same percentage of salary decrease imposed upon Oakland County employees for 2011 and the same amoun t of increase or decrease provided to Oakland County employees in 2012. FINANCE COMMITTEE Page 9 September 17, 2009 Motion to report to amend carried unanimously on a roll call vote. Douglas moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 26. MANAGEMENT AND BUDGET/PURCHASING DIVISION – E-VERIFY IMPLEMENTATION PROCEDURES FOR SERVICE CONTRACTS As required pursuant to MR #09116, the resolution would establish county policy to require that those contracting with Oakland Cou nty participate in the federal E -Verify Program implemented by the Federal Department of Homeland Security and Social Security Administration when hiring employees. Mr. Poisson reviewed the implementation procedures as detailed in the policy. The polic y requires that every future services contract (including both new and renewing contracts) between Oakland County and a service contractor/vendor shall require participating in the E -Verify Program and that this participation shall be certified to the County prior to the County entering into any agreement with those contractors/vendors. The County’s Purchasing Division will post information on MR #09116 on its website as well as a link for additional information on E-Verify. Pursuant to MR #09116, individ uals are exempt who are contracted to perform legal, medical, consulting or other professional services on behalf of Oakland County but in no event shall (the County) execute an agreement with a contractor or vendor who does not possess authorization in compliance with federal law to perform work in the United States of America. Woodward moved approval of the attached suggested Resolution. Supported by Taub. Motion carried unanimously on a roll call vote. COMMUNICATIONS A. Department of Management and Budget / Purchasing Dvision – Contract Exception Report for the Month of September, 2009 B. County Executive – Notice Re: Moody’s Inventor Services Evaluation of AAA Rating on Recently - Issued Local Drain Bonds Taub moved to receive and file the Communications. Supported by Gingell. Motion carried on a voice vote. OTHER BUSINESS / ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 10:38 a.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.