HomeMy WebLinkAboutMinutes - 2009.10.08 - 36389TOM MIDDLETON Chairperson MIKE GINGELL Vice Chairperson TIM GREIMEL Minority Vice Chairperson October 8, 2009 Chairperson Middleton called the meeting of the Finance Committee to order at 9:32 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. PLEDGE OF ALLEGIANCE COMMITTEE MEMBERS PRESENT Tom Middleton, Mike Gingell, Tim Greimel, Sue Ann Douglas , Christine Long, Jeff Potter, David Potts, Shelley Taub, Helaine Zack, David Coulter, David Woodward COMMITTEE MEMBERS ABSENT : None. OTHERS PRESENT ECON. AFFAIRS & COMMUNITY DEV. Maureen Krauss, Director Lola Are , Business Consultant HEALTH & HUMAN SERVICES George Miller, Director HUMAN RESOURCES Cathy Shallal, Manager FACILITIES MANAGEMENT Art Holdsworth, Director FACILITIES ENGINEERING Paul Hunter, Manager FISCAL SERVICES Tim Soave, Manager LaVerne Smith, Supervisor Nancy Fournier, Chief Leo Lease, Analyst Prentiss Malone, Analyst Linda Pearson, Analyst MANAGEMENT & BUDGET Laurie Van Pelt, Director MSU EXTENSION Beverly Terry, Director Carol Lenchek, Environmental Programs Coord. PURCHASING Jack Smith, Manager WATER RESOURCES COMMISSIONER Joseph Colaianne, Attorney BOARD OF COMMISSIONERS Lawrence Doyle, Administrative Director Helen Hanger, Sr. Committee Coordinator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Sue Ann Douglas Christine Long Jeff Potter David Potts Shelley Taub Helaine Zack David Coulter David Woodward FINANCE COMMITTEE Page 2 October 8, 2009 APPROVAL OF THE PREVIOUS MIN UTES Potts moved approval of the minutes of September 17, 2009 and September 24, 2009 as printed. Supported by Coulter. Motion carried on a roll call vote. APPROVAL OF THE AGENDA Gingell moved approval suggested agenda. Supported by Coulte r. Motion carried on a voice vote. PUBLIC COMMENT None. 8. FY 2009/FY 2010 CONTINGENCY REPORT The Contingency Fund balance adopted for FY 2010 of $300,000 will increase by $1,917 to $301,917 with implementation of MR #09172 (change to Per Diem Ra te for Board of Commissioners’ appointees to Michigan Department of Human Services -Oakland County Board). The FY 2010 Grant Match account beginning balance of $1,979,137 will be reduced by $334,086 to $1,645,051 with adoption of Item 8 – Sheriff’s Office – FY 2010 automobile theft Prevention Authority (ATPA) Grant Acceptance. Taub moved to receive and file the FY 2009 / FY 2010 Contingency Report dated October 1, 2009. Supported by Potts. Motion carried on a voice vote. 8. SHERIFF’S OFFICE – FY 2010 AUTOMOBILE THEFT PREVENTION AUTHORITY (ATPA) GRANT ACCEPTANCE The Sheriff is requesting authorization to accept Fiscal Year 2010 (FY 10) funding of $1,191,191 from the Michigan Automobile Theft Prevention Authority. The County will administer $895,401, with the Wayne County Sheriff’s Department receiving $200,989 and the Hazel Park Police Department receiving $94,801 directly from the State. Of the $894,401 being administered by the County, the County will receive $334,086, providing the required lik e match of $334,086; the Farmington Hills Police Department will receive $56,792 and provide a like match; the Wayne County Sheriff Department will receive $100,495 and provide a like match; the Hazel Park Police Department will receive $47,401 and provide a like match; and the Waterford Township Police Department will receive $56,823 and providing a like match. The County’s grant match is available in the Non -Departmental Grant Match account. Funds will be used to continue four Deputy II positions and one Sergeant position . One Special Revenue Full-time Eligible Deputy II position will be created in the Sheriff’s Investigative & Forensic Services/Special Teams Unit . One additional vehicle will be required; therefore, the Sheriff plans to reactivate an u nmarked vehicle recently turned in to the Motor Pool. This action will require no new capital cost and there are sufficient operating costs included in this award. Anticipated County administrative and support costs of $35,462 for FY 2010 are not recoverable under this grant but are included in the FY 2010 Adopted Budget. Budget amendments will be made as outlined in the Fiscal Note. Gingell moved approval of the attached suggested Fiscal Note. Supported by Douglas. FINANCE COMMITTEE Page 3 October 8, 2009 Motion carried unanimously on a roll call vote with Potter absent. 9. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – AMENDMENT TO EXTEND THE INTERGOVERNMENTAL AGREEMENT WITH OAKLAND SCHOOLS FOR INFANT TODDLER ASSESSMENTS The Health Division is requesting authorization to ente r into an amendment to its intergovernmental agreement with Oakland Schools to provide Infant/Toddler Assessments which are used to determine eligibility for Oakland School’s Early On Program. The Agreement was originally adopted pursuant to MR #09043. The amendment will authorize an extension of the agreement for the period July 1, 2009 through June 30, 2010 with Oakland Schools paying a not-to-exceed amount of $49,500 for additional assessments that will continue to be performed by existing Health Divis ion staff. Budget amendments will be made as outlined in the Fiscal Note. Coulter moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Potter absent. 10. MR #09225 – WATER RESOURCES COMMISSIONER – BLOOMFIELD HILLS WATER SUPPLY SYSTEM TRANSFER AND ASSIGNMENT OF ALL COUNTY INTEREST IN EASEMENTS, RIGHT -OF- WAY, WATER MAINS, LATERALS AND RELATED EQUIPMENT, FACILITIES AND IMPROVEMENTS LOCATED WITHIN THE CITY OF BLOOMFIELD HILLS The Water Resources Commissioner (WRC) is requesting authorization to convey Oakland County’s interest in the easements, right -of-way, water mains, equipment and facilities of the Bloomfield Hills Water Supply System (System) o the City of Bloomfield Hills (City ) or the sum of $1.00. This System was constructed in 1968 under an agreement between Oakland County and the City and project bonds were issued with the City being responsible for principal and interest. The bonds are now paid in full. Once the system was completed, the County leased the system to the City and made it the City’s responsibility to cover all costs to adequately maintain the system. Conveyance of the system to the City will relinquish Oakland County from any further liabilities for the sys tem. The WRC will continue to operate and maintain the water system on behalf of the City at the City’s expense. No budget amendments are required. Mr. Colaianne explained that the City has decided to become a member of the South Oakland County Water Authority to purchase water as a wholesale customer . The Bloomfield Hills Water System was built through County issued bonds that required the C ounty to hold title. The bonds are no longer outstanding and the title may be transferred to the City. The WRC will continue to operate and maintain this system as an Enterprise Fund that charges fees to the City for these services. The WRC provides these services for many communities which results in an economy of scale for each one. Potts moved approval of the attached suggested Fiscal Note. Supported by Gingell. Motion carried unanimously on a roll call vote. 11. MR #09226 – FACILITIES MANAGEMENT – LADY JUSTICE STATUE LICENSE AGREEMENT Facilities Management is requesting authorization to enter into a licens e agreement with the Fine Arts Sculpture Centre of Clarkston, Michigan to use the Lady Justice Statue molds to create additional replicas of the Statue for sale to other buyers. Oakland County had originally contracted with the Centre to reconstruct a new Lady Justice statue and there have been several requests to duplicate the Statue. The lease agreement calls for a royalty fee of $1,000 to be paid to the County for each replica. Royalty fees received by the County will be receipted in the Facilities Ma intenance & Operations Fund Revenue Budget as indicated in the Fiscal Note. FINANCE COMMITTEE Page 4 October 8, 2009 Mr. Hunter explained that this new statue is bronze but the original statue was created out of zinc, hammered over a wood mold. The original statue was on top of the old county courthouse in Pontiac but was placed into storage when the current courthouse was built. The statue was restored in the 1980s and placed on a pedestal in front of the courthouse but was damaged in a storm in 2008. The County sought to have the statue rehabilitated and to have a new statue created from the original. The project was previously authorized by the Board of Commissioners and donations were also accepted towards this effort. The original statue has been placed in the Courthous e lobby and the new statue has also received a new pedestal and has been coated to prevent oxidation . Potts moved approval of the attached suggested Fiscal Note. Supported by Greimel. Motion carried unanimously on a roll call vote. 12. MR #09227 – FACILITIES MANAGEMENT/FACILITIES ENGINEERING – RESOLUTION AUTHORIZING THE TRANSFER OF THE REMAINING FUND BALANCE FROM THE OFFICE BUILDING RENOVATION PROJECT FUND TO THE NORTH OAKLAND HEALTH CENTER (NOHC) RENOVATION AND CHILDREN’S VILLAGE BUILDING A SECURITY ENHANCEMENT PROJ ECT FUND Facilities Management is requesting authorization to transfer the remaining fund balance from the Office Building Renovation Project Fund (OBRP Fund) to the North Oakland Health Center (NOHC) Renovation and Children’s Village Building “A” Secu rity Enhancement Project Fund. A portion of the NOHC project will include relocating the Clinic from the Old North Health Center to the NOHC. The County of Oakland and the Oakland County Building Authority entered into a Lease Contract in 2002 for the issua nce of bonds in the amount of $20,240,000 to renovate and equip Building 41 West for use a s County Administration Offices. This project has been completed and a balance of $478,608.86 remains. The resolution would amend the Original Lease Contract to aut horize the use of these remaining bond proceeds for transfer to the NOHC Renovation and Children’s Village Building A Security Enhancement Project and identifies preliminary plans and es timates relating to the Project. Any additional interest earnings pos ted to the OBRP Fund up until transfer occurs will also be transferred. The FY 2010 Capital Improvement Program also includes funding for the NOHC Renovation Project which may be transferred from the Building Improvement Fund to the Project Work Order Fun d to supplement this project. Total project costs are estimated at $545,000, including Contingency. An amendment to the FY 2010 Budget will be made as outlined in the Fiscal Note. Taub moved approval of the attached suggested Fiscal Note. Supported by Gingell. Motion carried unanimously on a roll call vote. At this time, the Committee asked that Mr. Holdsworth to respond to questions regarding the status of the County operated Flea Market. Mr. Holdsworth explained that the matter was researched and it was found that the County has no legal authority to operation a Flea Market. As a result, a formal decision was made last week to close the Flea Market at the end of October and the vendors were notified. The Farmers’ Market is operated under statutes allowing the County to operate an agricultural program. 13. MR #09228 – PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION – MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN OAKLAND COUNTY PLANNING AND ECONOMIC DEVELOPMENT SERVICES AND THE MICHIGAN SMALL BUSIN ESS & TECHNOLOGY DEVELOPMENT CENTER (MI-SBTDC) TO COOPERATE ON SUPPORT OF TRAINING AND COUNSELING SERVICES Planning and Economic Development is requesting authorization to enter into a Memorandum of FINANCE COMMITTEE Page 5 October 8, 2009 Understanding with the Michigan Small Business & Technol ogy Development Center who will provide trainers to conduct small business workshops and business consultants to counsel Oakland County small businesses at no cost to the County. The Oakland County Business Center will schedule appointments with qualified clients and provide workspace for the workshops and confidential counseling sessions. No budget amendment is necessary. Ms. Krauss explained that the Center would enhance the County’s Small Business counseling efforts and that Eastern Michigan University is currently hosting the Center which has moved around over the years. Ms. Are was introduced to the Committee. Taub moved approval of the attached suggested Fiscal Note. Supported by Potter. Motion carried unanimously on a roll call vote. COMMUNICATIONS A. Department of Management and Budget / Purchasing Division – Contract Exception Report for the Month of September, 2009 Ms. Meiers reviewed the background on the contract exceptions for the Prosecuting Attorney’s (PA) trial advocacy training pro gram. Trainers were Emery College instructors known to the PA who provide this specialized training. The course was put together to be comparable to those given by the National District Attorneys Association for which the average cost t o send one prosecuting attorney would have been $4,000. A total of 37 prosecuting attorneys attended the training. Commissioners recognized the Prosecuting Attorney for having provided this training effort on site rather than sending staff to more expensive out-of state training programs but noted that any future training programs should go through the bid process . B. Sheriff’s Office – FY 2010 Secondary Road Patrol and Traffic Accident Prevention Program Grant Application C. Facilities management Department – 2009 Recove ry Act – Energy Efficiency and Conservation Block Grant Application D. Circuit Court/General Jurisdiction – FY 2010 Michigan Mental Health Court Grant Application E. Notice from State Tax Commission – RE: Request from GMC Truck Group, 2000 Centerpoint Parkway – Pontiac, Michigan 48341 to Revoke Real and Pe rsonal Property Component(s) of Industrial Facilities Exemption Certificate #1996 -690 F. Correspondence from County Executive to Senior Numbering Resources Specialist (Karen G. Norcross)/Operations and Tariff’s Section – Michigan Public Services Commission RE: 9 -1-1 Training Standards – Conflicts with the Headlee Amendment Taub moved to receive and file the communications. Supported by Potter. Motion carried on a voice vote. OTHER BUSINESS / ADJOURNMENT Commissioner Potter asked that cable and broadband service quality be looked into. FINANCE COMMITTEE Page 6 October 8, 2009 There being no other business to come before the committe e, the meeting was adjourned at 10:10 a.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.