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HomeMy WebLinkAboutMinutes - 2009.10.22 - 36394TOM MIDDLETON Chairperson MIKE GINGELL Vice Chairperson TIM GREIMEL Minority Vice Chairperson October 22, 2009 Chairperson Middleton called the meeting of the Finance Committee to order at 9:0 2 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton, Mike Gingell, Tim Greimel, Sue Ann Douglas , Christine Long, Jeff Potter, David Potts, Shelley Taub, Helaine Zack, David Coulter, David Woodward COMMITTEE MEMBERS ABSENT : None. OTHERS PRESENT AUDIT Pam Weipert, Manager Barb Ducharme, Supervisor CHILDREN’S VILLAGE Carey Alessi, Administrator COUNTY EXECUTIVE Jerry Poisson, Deputy Executive Robert Daddow, Deputy Executive Phil Bertolini, Deputy Executive EQUALIZATION Dave Hieber, Manager Lori Norris, Tax Standards Specialist Shannon Moore , Clerk FACILITIES MANAGEMENT Art Holdsworth, Director FACILITIES ENGINEERING Paul Hunter, Manager FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief Holly Conforti, Supervisor Jeff Phelps, Supervisor LaVerne Smith, Supervisor Leo Lease, Analyst Prentiss Malone, Analyst Linda Pearson, Analyst Nancy Falardeau, Analyst Bob Riegal, Analyst HEALTH Kathy Forzley, Manager Sue Johnston, Chief HUMAN RESOURCES Nancy Scarlet, Director Cathy Shallal, Manager OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Sue Ann Douglas Christine Long Jeff Potter David Potts Shelley Taub Helaine Zack David Coulter David Woodward FINANCE COMMITTEE Page 2 October 22, 2009 OTHERS PRESENT CONTINUED INFORMATION TECHNOLOGY Ed Poisson, Director Jamie Hess, CLEMIS Chief MANAGEMENT & BUDGET Laurie Van Pelt, Director MEDICAL EXAMINER Bob Gerds, Administrator PUBLIC SERVICES Mike Zehnder, Di rector PURCHASING Jack Smith, Manager SHERIFF Dale Cunningham, Business Manager Bob Smith, Major TREASURER Andy Meisner, Treasurer Natalie Neph, Investment Administrator GENISYS CREDIT UNION Lon Bone, Vice-President BOARD OF COMMISS IONERS Gary McGillivray, District #24, Lawrence Doyle, Administrative Director Julia Ruffin, BOC Liaison Helen Hanger, Sr. Committee Coordinator PLEDGE OF ALLEGIANCE APPROVAL OF THE PREVIOUS MINUTES Taub moved approval of the minu tes of October 8, 2009 as printed. Supported by Long. Motion carried on a voice vote. APPROVAL OF THE AGENDA Long moved approval of the regular agenda with Item #17 being taken up first and adding as 14a. Health Division – FY 2009/2010 Comprehensive , Planning, Budgeting and Contracting Agreement Amendment #1. Supported by Coulter. Motion carried on a voice vote. PUBLIC COMMENT None. 7. FY 2010 CONTINGENCY REPORT The Contingency Fund balance of $301,917 will not be impacted by today’s actio ns. Potts moved to receive and file the FY 2010 Contingency Report dated October 15, 2009. Supported by Coulter. Motion carried on a voice vote. 17. BOARD OF COMMISSIONERS – EXPANSION OF AUTHORIZED DEPOSITORIES FOR PUBLIC FUNDS The resolution was introduced by Commissioner Woodward and authorizes the County Treasurer to include federally chartered credit unions whose deposits are insured by an agency of the U.S. government and that maintain a principal or branch office within Oakland County as auth orized depositories for public monies. FINANCE COMMITTEE Page 3 October 22, 2009 Woodward moved approval of the attached suggested Resolution . Supported by Coulter. Taub moved to report to amend the resolution as follows . MISCELLANEOUS RESOLUTION #09144 BY: Commissioner David Woodward, District #18 IN RE: BOARD OF COMMISSIONERS – EXPANSION OF AUTHORIZED DEPOSITORIES FOR PUBLIC FUNDS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS State of Michigan P.A. 40 of 1942, 1932 PA 40, as amended, AT SECTION 2, MCL 129.12, requires the Board of Commissioners to provide by resolution for the deposit INTO 1 OR MORE FINANCIAL INSTITUTIONS of all public monies coming into the hands of the County Treasurer; and WHEREAS the Board of Commissioners’ Miscellaneous Resolu tions #6836, #7045, #7428, #8030, #84150, #89005, #92155, #97246, #01178, #06005, and #08004 have authorized depositories; and WHEREAS 1932 PA 40, AS AMENDED, AT SECTION 6, MCI 129.16, DEFINES “FINANCIAL INSTITUTION” TO INCLUDE FEDERALLY CHARTERED SAVINGS AND LOAN ASSOCIATIONS AND CREDIT UNIONS WHOSE DEPOSITS ARE INSURED BY AN AGENCY OF THE UNITED STATES GOVERNMENT AND THAT MAINTAIN A PRINCIPAL OFFICE OR BRANCH OFFICE LOCATED IN THIS STATE UNDER THE LAWS OF THIS STATE OR THE UNITED STATES; AND WHEREAS a credit union is a not-for-profit cooperative financial institution that is owned and controlled by its members, and operated for the purpose of promoting thrift, providing credit at reasonable rates, and providing other financial services to its member; and WHEREAS Oakland County IS HOME TO NUMEROUS FEDERALLY INSURED CREDIT UNIONS THAT CAN BE RESPONSIBLY SUPPORTED UNDER ACT 40. strives to support all of our county’s financial institutions. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissio ners HEREBY designates the following named Oakland County credit unions as authorized depositories for public monies held by the OAKLAND County Treasurer ALL FEDERALLY CHARTERED CREDIT UNIONS WHOSE DEPOSITS ARE INSURED BY AN AGENCY OF THE UNITED STATES GOV ERNMENT AND THAT MAINTAIN A PRINCIPAL OFFICE OR BRANCH OFFICE LOCATED IN OAKLAND COUNTY UNDER THE LAWS OF THIS STATE OR THE UNITED STATES in addition to those approved in Miscellaneous Resolution #08004: Affinity Group CU Best Source CU Birmingham-Bloomfield CU Chief Pontiac FCU Chiropractic FCU Clarkston Brandon Community CU Clawson Community CU Community Choice CU Construction Federal Credit Union CU Credit Union Advantage CU Credit Union ONE Iron Workers Local 25 CU Kelly FCU Lakes Community CU Kensington Valley Community CU Latvian Heritage FCU LOC FCU Cornerstone Community Financial CU Metro North CU Michigan Catholic CU Michigan Services CU My Postal Credit Union Northwood CU Oakland County CU OUR Credit Union PARDA FCU Peoples Trust CU ROME CU T & C FCU St. Joseph Mercy Hosp. Pontiac FCU USA CU T & I CU Southeast Michigan State EFCU Walled Lake School EFCU Westacres CU United Christian Community CU FINANCE COMMITTEE Motion carried unanimously on a roll call vote. BE IT FURTHER RESOLVED that ANY FEDERALLY CHARTERED CREDIT UNION ESTABLISHED AFTER THE EFFECTIVE DATE OF THIS RESOLUTION OR ANY succeeding credit unions ESTABLISHED as a result of mergers, and or acquisitions or resulting from a NAME CHANGE WHOSE DEPOSITS ARE INSURED BY AN AGENCY OF THE UNITED STATES GOVERNMENT AND THAT MAINTAIN A PRINCIPAL OFFICE OR BRANCH OFFICE LOCATED IN OAKLAND COUNTY UNDER THE LAWS OF THIS STATE OR THE UNITED STATES AND ARE OTHERWISE ARE ELIGIBLE FINANCIAL INSTITUTIONS UNDER 1932 PA 40 AS AMENDED ARE HEREBY AUTHORIZED DEPOSITORIES FOR PUBLIC MONIES HELD BY THE OAKLAND COUNTY TREASURER. from the above list, shall also be deemed as authorized. In addition, any new financial institution that FINANCE COMMITTEE Page 4 October 22, 2009 is formed in the County shall also be deemed as authorized provided that the County Treasurer limits deposits to FDIC insurance levels. BE IT FURTHER RESOLVED THAT UNLESS SPECIFICALLY APPROVED IN EACH AND EVERY INSTANCE BY THE FULL BOARD OF COMMISSIONERS NO DEPOSIT MAY BE MADE INTO ANY FINANCIAL INSTITUTION OTHERWISE AUTHORIZED TO RECEIVE DEPOSITS UNDER THIS RESOLUTION IF AN ELECTED OR APPOINTED OFFICIAL OF OAKLAND COUNTY GOVERNMENT HAVING AUTHORITY TO DESIGNATE DEPOSITORIES OR TO AUTHORIZE OR CONTROL DEPOSITS IS EMPLOYED BY OR IS AN OFFICER OR DIRECTOR OF SAID FINANCIAL INSTITUTION; AND BE IT FURTHER RESOLVED that the DESIGNATED authorized depositories are hereby authorized to honor all checks, electronic transfers, or other automated instruments for payment of money drawn on the various accounts when bearing or purporting the actual or facsimile signature or authorization of the Treasurer of the County of Oakland County of Oakland or his designated deputies. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this adopted resolution to the Oakland County Treasurer. Chairperson, we move the adoption of the foregoing resolution. Supported by Gingell. Greimel moved to amend the amendment as follows. BE IT FURTHER RESOLVED THAT UNLESS SPECIFICALLY APPROVED IN EACH AND EVERY INSTANCE BY THE FULL BOARD OF COMMISSIONERS NO DEPOSIT MAY BE MADE INTO ANY FINANCIAL INSTITUTION , including but not limited to credit unions, OTHERWISE AUTHORIZED TO RECEIVE DEPOSITS UNDER THIS RESOLUTION from the County IF AN ELECTED OR APPOINTED OFFICIAL OF OAKLAND COUNTY GOVERNMENT HAVING AUTHORITY TO DESIGNATE DEPOSITORIES OR TO AUTHORIZE OR CONTROL DEPOSITS IS EMPLOYED BY OR IS AN OFFICER OR DIRECTOR OF SAID FINANCIAL INSTITUTION; AND Supported by Coulter. Roll Call: Ayes: Greimel, Douglas, Potts, Zack, Coulter, Woodward Nays: Gingell, Long, Potter, Taub, Middleton Motion on the secondary amendment passed. Motion on the resolution with the amended amendment passed unanimously on a roll call vote. 8. DEPARTMENT OF MANAGEMENT AND BUDGET/EQUALIZATION DIVISION – APPROVAL OF CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH THE CITY OF PONTIAC Equalization is requesting authorization to contract with the City of Pontiac to provide services including original assessments, reappraisals and file maintenance for the period July 1, 2009 through June 30, 2011. The City shall pay the sum of $14.90 for each year for each real property description and $13.30 for each personal property description rendered during the life of the contract. Revenues and expenditures associated with the contract are included in the FY 2010 -2012 Adopted Budget. Potts moved approval of the attached suggested Resolution. Supported by Zack. Motion carried unanimously on a roll call vote . FINANCE COMMITTEE Page 5 October 22, 2009 9. DEPARTMENT OF MANAGEMENT AND BUDGET – 2009 APPORTIONMENT OF LOCAL TAX RATES Management and Budget is requesting that the Board of Commissioners adopt the 200 9 apportionment of local tax rate certificates with the recommendations herein contained as part of the permanent record of the Board and authorizes the Equalization Director to sign the several tax certificates on which tax rate tabulations were based, thereby authorizing and directing the various assessing officers to spread the rates against the taxable valuation set forth for 2009. A copy of the 2009 Apportionment of Local Tax Rates document was distributed. If necessary, revisions will be made following November 3, 2009 elections. Taub moved approval of the attached suggested Resolution. Supported by Gingell. Motion carried unanimously on a roll call vote . 10. MR #09239 – SHERIFF’S OFFICE – CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT SERVICES IN THE CITY OF ROCHESTER HILLS - 2009 The Sheriff is requesting authorization to amend it s law enforcement agreement with the City of Rochester Hills for 2009 to delete one position of Detective Sergeant effective October 1, 2009. This will reduce the number of contracted positions to 59. Budget amendments as outlined in the Fiscal Note will be made to reflect the reduction of revenues and expenses associated with this position deletion of $124,747 for FY 2010 and $136,088 for FYs 2011 and 2012. Douglas moved approval of the attached suggested Fiscal Note. Supported by Greimel. Motion carried unanimously on a roll call vote. 11. SHERIFF’S OFFICE – FISCAL YEAR 2010 SECONDARY ROAD PATROL AND TRAFFIC ACCIDENT PREVENTION PROGRAM GRANT ACCEPTANCE The Sheriff is requesting authorization to accept a $955,867 Michigan Department of State Police – Office of Highway Safety Planning Grant for FY 10. The grant will fund six Deputy II positions and two Sergeant positions in the Patrol Services Division. As a result of the Sheriff’s Deputies’ union settlement $8,599 of overtime award budget will be re-appropriated to cover salaries and fringe benefits. Budget amendments will be made as outlined in the Fiscal Note. Potts moved approval of the attached suggested Fiscal Note. Supported by Greimel. Motion carried unanimously on a roll call vote. 12. OAKLAND COUNTY SHERIFF’S OFFICE/CLEMIS 2009 CLEMIS LRMS APPLICATION SERVICES TECHNOLOGY ENHANCEMENTS BYRNE JAG STIMULUS ACCEPTANCE The Sheriff is requesting authorization to accept a $500,000 Michigan Department of Community Health federal pass-through grant, as part of the American Recovery Reinvestment Act of 2009 , on behalf of CLEMIS of Oakland County for law enforcement records management application services. Funds will be used for contractual services to complete Phase I – Design and Planning - of a three phase LRMS enhancement project. The total project is estimated at $3,357,000 and it is anticipated that future grant awards and appropriations will fund Phases II and III. Budget amendments will be made as outlined in the Fiscal Note. Greimel moved approval of the attached suggested Fiscal Note. Supported by Zack. FINANCE COMMITTEE Page 6 October 22, 2009 Motion carried unanimously on a roll call vote. 13. FACILITIES MANAGEMENT – AWARD OF CONTRACT AND AUTHORIZATION FOR CHILDREN’S VILLAGE PENDANT SECURITY SYSTEM REPLACEMENT PROJEC T Facilities Management is requesting authorization to contract with the lowest responsible bidder, Midstate Security Company of Grandville, Michigan in the amount of $60,885 , for the Children’s Village Pendant Security System Replacement Project . Funding of $32,279 will be transferred from the Capital Improvement Program/Building Fund to the Project Work Order Fund and $28,606 originally authorized per MR #09105 for the Children’s Village Kitchen Area Project will be reallocated to the CV Pendant Securit y System Replacement Project and transferred to the Project Work Order Fund as well. Budget amendments will be made as outlined in the Resolution. Taub moved approval of the attached suggested Resolution. Supported by Gingell. Motion carried unanimously on a roll call vote. 14. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – 2009/2010 COMPREHENSIVE PLANNING, BUDGETING AND CONTRACTING (CPBC) AGREEMENT ACCEPTANCE The Health Division is requesting authorization to accept a FY 2010 Michigan De partment of Community Health $10,463,262 Comprehensive Planning, Budgeting and Contracting (CPBC).grant award which includes $847,618 in funding formerly included in the agreement with the Department of Environmental Quality and $1,079,595 in new funding for H1N1 response. The award also includes $73,000 for adolescent STD screening, previously funded by a separate grant, which will require creation of one special revenue part-time non-eligible 1,500 hours/year Public Health Nurse II position. Funding for the Infant Mortality Coalition and the Nurse Family Partnership programs has been discontinued. Program appropriations and budget amendments are detailed in the attached Fiscal Note and Schedule A. Zack moved approval of the attached suggested Fiscal N ote. Supported by Taub. Motion carried unanimously on a roll call vote. 14a. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – 2009/2010 COMPREHENSIVE PLANNING, BUDGETING AND CONTRACTING (CPBC) AGREEMENT AMENDMENT #1 ACCEPTANCE The Health Division is requesting authorization to accept a FY 2010 Michigan Department of Community Health Comprehensive Planning, Budgeting and Contracting (CPBC) grant amendment of $2,387,213. These additionally awarded funds will be used specifically for Bioterroris m – H1N1 activities. Budget amendments will be made as outlined in the Fiscal Note. Taub moved approval of the attached suggested Fiscal Note. Supported by Woodward. Motion carried unanimously on a roll call vote. 15. PUBLIC SERVICES DEPARTMENT/MED ICAL EXAMINER OFFICE - DELETION OF ONE(1) DEPUTY FORENSIC PATHOLOGIST POSITION AND THE CREATION OF ONE (1) PTNE DEPUTY FORENSIC PATHOLOGIST POSITION The Medical Examiner is requesting authorization to delete one full -time eligible Deputy Forensic Pathologist position and create one part -time non-eligible 1,000 hours/year position to help alleviate the FINANCE COMMITTEE Page 7 October 22, 2009 backlog of toxicology screens and autopsy reports and provide finalization of autopsy a nd toxicology reports in a timely manner. Savings from this action wi ll be reallocated into Laboratory Fees operating expense line item to provide additional funding for analysis by outside laboratories. Savings are projected through FY ’12. Budget amendments will be made as outlined in the Fiscal Note. Mr. Daddow explained that the FY ’09 closing resolution would include the movement of line items to match projections on revenue of about $60,000 as they move forward with this change. National Medical Services will handle new case toxicology testing while staff addresses the backlog. The Administration will be working with Human Resources to determine whether there is a need for an additional position or contracted services which will be ultimately funded by this additional revenue. Potts moved approval of the attach ed suggested Fiscal Note. Supported by Potter. Motion carried unanimously on a roll call vote. 16. BOARD OF COMMISSIONERS – COUNTY POLICY REQUIRING PAYMENT OF PREVAILING WAGE The resolution was introduced by Commissioner Tim Greimel and would establis h a policy that any Oakland County contract over $10,000 for construction projects shall require the contractor and subcontractors to pay prevailing wages, including fringe benefits, to their employees in accordance with wage guidelines promulgated by the United States Secretary of Labor pursuant to the Federal Davis-Bacon Act. The proposed policy also includes additional guidelines regarding posting, reporting and sanctions regarding violations. Greimel moved approval of the suggested Resolution. Suppo rted by Coulter. Roll Call: Ayes: Greimel, Zack, Coulter, Woodward Nays: Douglas, Long, potter, Potts, Taub, Gingell, Middleton Motion failed. COMMUNICATIONS A. Facilities Management Department – 2009 Recovery Act – Energy Efficiency and Conservation Block Grant Application B. Notice of Hearing from City of Troy: Revocation of Personal Property Component(s) of Industrial Facilities Exemption Certificate #2006 -683 Issued to Grid4 Communications Located at 2107 Crooks Road C. Resolution from Van Buren Co unty Board of Commissioners / Administrative Affairs Committee RE: Support for Kent County vs. State of New York to Change Supervision Ratio of Foster Children Gingell moved to receive and file the communications. Supported by Potter. Motion carried on a voice vote. OTHER BUSINESS / ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 10:45 a.m. FINANCE COMMITTEE Page 8 October 22, 2009 ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.