Loading...
HomeMy WebLinkAboutMinutes - 2009.11.03 - 36397 November 3, 2009 The meeting was called to order by Chairperson Scott at 9:30 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: John Scott, Robert Gosselin, Jim Nash, Bradford Jacobsen, Kim Capello, Jim Runestad, Tim Burns, Steve Schwartz PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: CENTRAL SERVICES David VanderVeen, Director Karl Randall, Manager, Aviation CORPORATION COUNSEL Jody Hall, Assistant Corporation Counsel COUNTY EXECUTIVE Phil Bertolini, Deputy County Executive FACILITIES ENGINEERING Paul Hunter, Manager Steven Stanford, Program Coordinator FACILITIES MANAGEMENT Art Holdsworth, Director FACILITIES MANAGEMENT & OPERATIONS Bob Larkin, Manager PLANNING AND ECONOMIC DEVELOPMENT Dan Hunter, Manager Brad Hansen, Program Coordinator WATER RESOURCES COMMISSIONER Joe Colaianne, Attorney & Administration Karen Warren, Civil Engineer AXE & ECKLUND, P.C. John Axe, Attorney BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Julia Ruffin, Commissioner Liaison Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE PUBLIC COMMENT None APPROVAL OF THE MINUTES Gosselin moved approval of the minutes of October 20, 2009, as printed . Supported by Runestad. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bradford Jacobsen Kim Capello Jim Runestad Tim Burns Steven Schwartz JOHN SCOTT Chairperson ROBERT GOSSELIN Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 November 3, 2009 AGENDA ITEMS 1. DEPARTMENT OF CENTRAL SERVICES AND THE DEPARTMENT OF FACILITIES MANAGEMENT – RESOLUTION AUTHORIZING THE OAKLAND COUNTY BUILDING AUTHORITY TO FINANCE A PROJECT TO CONSTRUCT A NEW ADMINISTRATIVE OFFICE AND TERMINAL BUILDING FOR THE OAKLAND COUNTY INTERNATIONAL AIRPORT (OCIA) LOCATED IN OAKLAND COUNTY, MICHIGAN The Departments of Central Services and Facilities Management are seeking approval of a Full Faith and Credit General Obligation Lease Contract and final plans and project description to construct a new administrative office and terminal building for the Oakland County Internationa l Airport. This new building would be approximately 18,000 square feet, and it would be constructed on the site of the existing 50 - year old building. This new building would house the Airport administrative staff and the Customs and Border Protection (CBP) functions for the airport. It would be the County’s first Leadership in Energy and Environmental Design (LEED) certified building that would showcase local and state emerging energy technologies. The estimated cost of this project is $7,100,000, of wh ich $1,300,000 would come from the Airport Fund and/or grants, and the remaining $5,800,000 would come from bonds issued by the County. Burns moved approval of the attached suggested resolution. Supported by Nash. Motion carried unanimously on a roll call vote. Burns moved to directly refer this item to the Finance Committee for immediate consideration. Supported by Jacobsen. Motion carried on a voice vote. 2. WATER RESOURCES COMMISSIONER – RESOLUTION TO ESTABLISH OAKLAND COUNTY HIGHLAND TOWNSHIP WELL WATER SUPPLY SYSTEM AND AUTHORIZE OAKLAND COUNTY HIGHLAND TOWNSHIP WELL WATER SUPPLY SYSTEM CONTRACT The Water Resources Commissioner is seeking approval of a contract between the County of Oakland and the Charter Township of Highland for the acqu isition, construction and financing of water supply system facilities to serve the residents of Highland Township. The project consists of constructing approximately 6,500 Lineal Feet of 16” Ductile Iron Water Main and appurtenances to interconnect the existing Northeast and Southwest well water systems along Harvey Lake and Wardlow Roads. The estimated cost of this project is $1,200,000 that would be paid for by the Township of Highland. No County general funds are required for this project. Jacobsen moved approval of the attached suggested resolution. Supported by Gosselin. Motion carried unanimously on a roll call vote. 3. WATER RESOURCES COMMISSIONER – DONOHUE DRAINAGE DISTRICT DRAIN BONDS FULL FAITH AND CREDIT RESOLUTION The Water Resources C ommissioner is seeking authorization from the County of Oakland to pledge its full faith and credit to the Donohue Drain District Drain Bonds, Series 2009, in a principal amount not to exceed $930,000 to construct the Donohue Drain. The project consists o f removing and replacing five existing culverts along the watercourse in West Bloomfield Township with new larger culverts. A portion of the watercourse would be cleaned out and re -graded, and boulders would be installed as channel Planning & Building Committee Page 3 November 3, 2009 grade control structures. Stream banks and eroded sections of streambed would be stabilized by adding native plants, wetland seed mix and live tree stakes. Thes e actions are necessary to ease the current flooding problems in that area. Jacobsen moved approval of the attached suggested resolution. Supported by Gosselin. Motion carried unanimously on a roll call vote. 4. DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS/WASTE RESOURCE MANAGEMENT – ACCEPTANCE OF UNITED STATES ENVIRONMENTAL PROTECTION AGENCY BROWNFIELD CONSORTIUM ASSESSMENT GRANT The United States Environmental Protection Agency (EPA) has awarded the Oakland County Brownfield Consortium a grant in the amount of $1,000,000 for the period of October 1, 2009 through September 30, 2012. The Department of Economic Development and Community Affairs/Waste Resource Management is seeking acceptance of this grant on behalf of the Consortium. The Oakland County Brownfield Consortium includes the cities of Farmington Hills, Ferndale, Hazel Park, Madison Height s and Pontiac. Under this grant these cities would have $100,000 each to spend on environmental assessments of Brownfield sites in their districts. The remaining $500,000 of the grant would be used for environmental investigations o f Brownfield sites located in cities, villages and townships that are not part of the Consortium. Nash moved approval of the attached suggested resolution. Supported by Runestad . Motion carried unanimously on a roll call vote. 5. FACILITIES MANAGEMENT/FACILITIES ENGINEERING – AUTHORIZATION TO RECEIVE BIDS FOR COURTHOUSE PARKING LOT REPAVING Facilities Engineering is requesting authorization to advertise for and receive bids for the Courthouse Parking Lot Repaving Project. Mr. Hunter indicated that in the past they wo uld be replacing entire parking lots, but this year, to save money, they are asking to use $110,000 from the 2010 Capital Improvement Program to repave sections of the Courthouse west and south parking lots. Upon receipt and tabulation of the bids received, they will report back to the Planning and Building Committee. Runestad moved to authorize Facilities Engineering to advertise and receive bids for the 2010 Courthouse Parking Lot Repaving Project. Supported by Jacobsen. Motion carried unanimously on a roll call vote. 6. FACILITIES MANAGEMENT/FACILITIES ENGINEERING – AUTHORIZATION TO RECEIVE BIDS FOR CHILDREN’S VILLAGE BUILDING A, C, D, H AND CHILD DEVELOPMENT CENTER ROOF REPLACEMENT PROGRAM Facilities Engineering is requesting authorization to advertise for and receive bids for the 2010 Roof Replacement Program Project. Mr. Hunter indicated that for Children’s Village Buildings A, C, D and H are 25 years old, and they have deteriorated significantly. The roofing project for Children’s Village B will be reassigned to the 2011 Program. The total preliminary project budget for the current project is $180,000, and it would come from the 2010 Capital improvement Program. Upon receipt and tabulation of the bids received, they will report back to t he Planning and Building Committee. Planning & Building Committee Page 4 November 3, 2009 Runestad moved to authorize Facilities Engineering to advertise and receive bids for the 2010 Roof Replacement Program Project. Supported by Gosselin. Motion carried unanimously on a roll call vote. CONSENT AGENDA – INFORMATIONAL ITEMS A. Facility Inspection Tour – Executive Office Building and Work Release Facility B. Oakland County Building Authority Minutes – August 12, 2009 C. Facilities Management Department – 2009 State of Michigan Energy Efficiency and Conservation Block Grant (EECBG) Light Emitting Diode (LED) Demonstration Grant Application D. Facilities Management 2009 Capital improvement Program Monthly Progress Report – September & October, 2009 Runestad moved to receive and file the item s on the Consent agenda. Supported by Gosselin. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Commissioner Schwartz inquired as to whether or not the County could apply for a grant similar to Consent Agenda Item C that could be used for a previously approved pro ject to replace lighting along Orchard Lake Road. Mr. Holdsworth indicated that each community would be responsible for applying for grants separately from the County for projects such as this. Commissioner Nash mentioned that he is going to have an en ergy savings workshop here at the Oakland County Board of Commissioners’ auditorium next Tuesday, November 10, 2009, at 9:00 a.m. All commissioners are welcome to attend . There being no further business to come before the Commi ttee, the meeting adjourned at 10:16 a.m. _________________________________ __________________________________ Pamela L. Worthington Lawrence Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.