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HomeMy WebLinkAboutMinutes - 2009.11.05 - 36400TOM MIDDLETON Chairperson MIKE GINGELL Vice Chairperson TIM GREIMEL Minority Vice Chairperson November 5, 2009 Chairperson Middleton called the meeting of the Finance Committee to order at 9:0 2 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton , Mike Gingell, Tim Greimel, Sue Ann Douglas, Christine Long, David Potts, Shelley Taub, Helaine Zack, David Coulter, David Woodward COMMITTEE MEMBERS ABSENT WITH NOTICE: Jeff Potter OTHERS PRESENT CENTRAL SERVICES J. David VanderVeen, Director CIRCUIT COURT Pamela Davis John Cooperrider COUNTY EXECUTIVE Jerry Poisson, Deputy Executive Robert Daddow, Deputy Executive Phil Bertolini, Deputy Executive CORPORATION COUNSEL Mary Mara, Assistant Counsel DISTRICT COURT 52-1 Joyce Renfrow, Administrator Pat Crane, Probation DISTRICT COURT 52-2 Sharon Rupe, Administrator DISTRICT COURT 52-3 Renee Gillert, Administrator FACILITIES MANAGEMENT Paul Hunter, Manager Art Holdsworth, Director Steve Stanford, Facilities Project Coordinator FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Wayne Keller, Analyst Leo Lease, Analyst Prentiss Malone, Analyst Nancy Falardeau, Analyst Monica Tinsley, Analyst Bob Riegal, Analyst FRIEND OF THE COURT Suzanne Hollyer, Friend of the Court HOMELAND SECURITY Ted Quisenberry, Manager OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Sue Ann Douglas Christine Long Jeff Potter David Potts Shelley Taub Helaine Zack David Coulter David Woodward FINANCE COMMITTEE Page 2 November 5, 2009 OTHERS PRESENT CONTINUED HUMAN RESOURCES Karen Jones, Supervisor Jordie Kramer, Analyst INFORMATION TECHNOLOGY Ed Poisson, Director Janette McKenna, Chief MANAGEMENT & BUDGET Laurie Van Pelt, Director PLANNING & ECONOMIC DEVELOPMENT Dan Hunter, Manager Brad Hansen, Program Coordinator PURCHASING Jack Smith, Manager SHERIFF Dale Cunningham, Business Manager Bob Smith, Major TREASURER Andy Meisner, Treasurer Jim Van Leuven, Deputy WATER RESOURCES COMMISSIONER Joe Colaianne, insurance Administrator Phil Sanzica, Chief Engineer AXE & ECKLUND, P.C. John Axe, Bond Counsel BOARD OF COMMISSIONERS Lawrence Doyle, Administrative Director Harvey Wedell, Sr. Analyst Helen Hanger, Sr. Committee Coordinator PLEDGE OF ALLEGIANCE APPROVAL OF THE PREVIOUS MINUTES Gingell moved approval of the minutes of October 22, 2009 as printed. Supported by Potts. Motion carried on a voice vote. APPROVAL OF THE AGENDA Taub moved approval of the printed agenda with Item #14 being removed. Supported by Coulter. Motion carried on a voice vote. PUBLIC COMMENT None. 7. FY 2010 CONTINGENCY REPORT The Contingency Fund balance of $301,917 will not be impacted by today’s actions. Long moved to receive and file the FY 2010 Contingency Report dated October 30, 2009. Supported by Douglas. Motion carried on a voice vote. 8. MR #09253 – BUILDING AUTHORITY – RESOLUTION SUPPLEMENTING THE AUTHORIZATION GRANTED TO THE OAKLAND COUNTY BUILDING AUTHORITY TO FINANCE A PROJECT TO ACQUIRE FACILITIES LOCATED IN OAKLAND COUNTY, MICHIGAN TO BE USED BY THE OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY FINANCE COMMITTEE Page 3 November 5, 2009 The Building Authority is requesting supplemental authorization to finance a project acquiring facilities located through Oakland County, Michigan for use by the Oakland County Community Mental Health Authority. This is the Second amendment to the Lease Con tract that set forth the original list of capital projects and includes those completed, those to be added and the removal of those that can not be undertaken. Estimated capital improvement projects on these properties total $148,416. There are sufficien t bond monies remaining to cover these projects. No budget amendment is required. Zack moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Potter and Greimel absent. 9. MR #09254 – BUILDING AUTHORITY – RESOLUTION APPROVING AN AMENDMENT TO SUBLEASE IN CONNECTION WITH A PROJECT TO ACQUIRE FACILITIES LOCATED IN OAKLAND COUNTY, MICHIGAN TO BE USED BY THE OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY The Building Authority is requesting authorization to amend its Sublease with the Oakland County Community Mental Health Authority in order to update the capital projects to be undertaken by CMHA as noted in Item #8. The Sublease will provide for repayment of the principal and inte rest payments from CMHA to Oakland County. No budget amend is required. Taub moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vot e with Potter and Greimel absent . 10. DEPARTMENT OF CE NTRAL SERVICES AND DEPARTMENT OF FACILITIES MANAGEMENT – RESOLUTION AUTHORIZING THE OAKLAND COUNTY BUILDING AUTHORITY TO FINANCE A PROJECT TO CONSTRUCT A NEW ADMINISTRATIVE OFFICE AND TERMINAL BUILDING FOR THE OAKLAND COUNTY INTERNATIONAL AIRPORT (OCIA) LO CATED IN OAKLAND COUNTY The Departments of Central Services and Facilities Management are requesting that the Building Authority be authorized to finance a project to replace the existing 50 -year-old Oakland County International Airport (OCIA) terminal located in Waterford Township, Oakland County, Michigan, by constructing a new administrative office and terminal buildin g. The full project cost is estimated at $7,100,000, with $5,800,000 to be paid through a bond issue. The remaining $1,300,000 would b e paid from the Airport Fund or from grants. The new building will be 18,000 squa re feet and will house Airport Administration and Customs and Boarder Protection functions. A small conference center will also be included for use by Oakland County Economic Development as a first stop introduction to the County for potential businesses. The new terminal will also be the County’s first LEED Certified project, showcasing local and Michigan emerging energy technologies. Bonds will be issued in the aggregate principal amount not to exceed $5,800,000 to bear interest at a rate or rates that will result in a net interest cost not exceeding 8% per annum. The Funding for payment of principal and interest will be provided by the OCIA Fund. The Project’s expected period of usefulness will be not less than 35 years. No General Fund appropriation is recommended. Mr. VanderVeen explained that the existing terminal is in need of some major repairs and renovations and is not handicapped accessible. A grant to design the terminal was accepted last year by resolution. Because of its LEED certification design, the project is eligible for Department of Energy stimulus funds. The County is eligible for $4.8 million in stimulus funds and application to the DOE includes pr ojects for the OCIA, the Parks and Recreation Commission, the Water Resources Commissioner and the County’s Facilities Management Department. If funds are received for this project, they will be used to cover the variance between the bond issue and the re maining cost. Airport funds will cover any shortfall and will FINANCE COMMITTEE Page 4 November 5, 2009 continue to be used for matching purposes in receiving federal aviation grants through the normal course of business. Commissioner Woodward noted that the OCIA is an Enterprise Fund which sho uld be self-supporting, meaning that project costs should be borne by the users of the OCIA so that stimulus dollars could be used by the County or the local communities for other building purposes. Potts moved to report to amend the lease contract, Appendix I, third WHEREAS as follows. WHEREAS, it is proposed that the Authority finance the total part of the cost of the Project by the issuance of building authority bonds payable from cash rental payments to be made by the County to the Authority pursuan t to this Lease and Act 31; and Supported by Douglas. Woodward moved to add a BE IT FURTHER RESOLVED paragraph as follows. BE IT FURTHER RESOLVED that the use of Department of Energy Oakland County stimulus funds for this project is prohibited. Supported by Coulter. Roll Call: Ayes: Zack, Coulter, Woodward, Greimel Nays: Douglas, Long, Potts, Taub, Gingell, Middleton Absent: Potter Motion failed. Roll call on the main motion Ayes: Long, Potts, Taub, Gingell, Greimel, Douglas, Middleton Nays: Zack, Coulter, Woodward Absent: Potter Motion carried. Taub moved approval of the attached suggested Fiscal Note. Supported by Douglas. Roll call Ayes: Potts, Taub, Gingell, Greimel, Douglas, Long, Middleton Nays: Zack, Coulter, Woodward Absent: Potter Motion carried. 11. MR #09255 – WATER RESOURCES COMMISSIONER – OAKLAND-MACOMB INTERCEPTOR DRAIN DRAINAGE DISTRICT FULL FAITH AND CREDIT RESOLUTION The Water Resources Commissioner, on behalf of the Drainage Board for the Oakland -Macomb Interceptor Drain Drainage District (OMIDDD), is requesting authorization to pledge the County’s full faith and credit for payment of principal and interest on the OMIDDD Bonds, Series 2010A. Macomb County is expected to adopt a similar resolution. The counties of Oakland and Macomb will be secondary obligors, with t he Drainage District being the primary obligor with special a ssessments to those Public Corporations (user FINANCE COMMITTEE Page 5 November 5, 2009 communities) as approved by the Drainage Board on September 1, 2009. Oakland County’s portion o f the project costs will be 48.50% and Macomb’s 51.50%. Series 2010A bonds will be issued in a not to exceed amount of $57,500,000 and the Drainage Board may issue additional bonds in an amount not to exceed $12,500,000 for a total of $70,000,000 for desi gn, construction of certain projects and rehabilitation of the Interceptor. The bonds shall bear an interest rate and mature in such amounts and times pursuant to resolution as determined by the Drainage Board. A total or portion of the Bonds will be sol d to the Michigan Municipal Bond Authority under the Michigan Water Pollution Control Revolving Loan Program at 4.500% interest. Mr. Colaianne explained that the OMIDDD was originally construction in the early 1970s by the City of Detroit. After a majo r collapse in Macomb County several years ago Detroit did a review of the system which revealed that extensive repairs of $145 -$165 million were necessary. At the same time, the counties of Oakland, Macomb and Wayne were in litigation with Detroit on seve ral issues, including the 800 MHz radio system and sewer and water rates. Options on how to handle the situation were considered and it was determined to turn the system over to the user counties of Oakland and Macomb. A Chapter 21 Drainage District was established, the Interceptor has been acquired and federal dollars for bonding are being pursued through the State of Michigan Revolving Fund. A pledge from both counties of their full faith and credit is a necessary and a critical part of the application process. Costs will be assessed through the rate structure to the system’s users. It is believed that bonding for this project will result in an estimated savings of $127,000,000. Taub moved to report to amend the resolution, under the NOW THEREFORE BE IT RESOLVED paragraph, numbered paragrahp 3. as follows. 3. “The County Treasurer or the financial consultant, Municipal Financial Consultants County Executive, as the Chief Administrative Officer of the County, is authorized to file with the Departmen t of Treasury of the State of Michigan on behalf of the County an Application for the State Treasurer's Approval to Issue Bonds with respect to the Bonds. “ Supported by Gingell. Mr. Colaianne and Mr. Axe explained that the application requires that the Chief Administrative Office of the County sign the application. This is a requirement if the drainage district is less than one year old. Mr. Soave explained that the County Executive signs the annual qualifying statement that is submitted each March to the Michigan Department of Treasury for both the County and the Building Authority. Mr. Meisner indicated that he was waiting for the State Treasurer’s Office to return his call on this issue. Greimel moved to postpone action on the item until the end of the agenda to allow Mr. Meisner the opportunity to receive a response from the Treasury Department to his phone call . Supported by Potts. Motion to postpone carried on a voice vote. 12. DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS/WASTE RESOURCE MANAGEMENT – ACCEPTANCE OF UNITED STATES ENVIRONMENTAL PROTECTION AGENCY BROWNFIELD CONSORTIUM ASSESSMENT GRANT Waste Resource Management is requesting authorization to accept a $1,000,000 Brownfiel d Consortium Assessment Grant f rom the U.S. Environmental Protection Agency. Oakland County and the cities of Farmington Hills, Ferndale, Hazel Park, Madison Heights and Pontiac have formed a coalition for this grant, with the County serving as the grant recipient. Each city will receive $100,000 to perform environmental FINANCE COMMITTEE Page 6 November 5, 2009 investigations and the County will receive the balance of $5 00,000 to perform Phase I and II environmental investigations on Brownfield sites located in other County municipalities not ass ociated with the Consortium. The award includes $994,000 for site assessment activities on sites contaminated by Hazardous substances or petroleum, $2,000 for site inventory and selection, $3,000 for administration and $1,000 for community outreach and redevelopment activities. Greimel moved approval of the attached suggested Fiscal Note. Supported by Gingell. Motion carried unanimously on a roll call vote with Potter absent. 13. HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION – ACCEPTANCE FOR 2008 INTEROPERABLE EMERGENCY COMMUNICATIONS GRANT PROGRAM – REGIONAL FIDUCIARY Homeland Security is requesting authorization to accept $361,071.12 in Federal Emergency Management Agency and Department of Homeland Security Office of Emergency Communications funds from the State of Michigan for the 2008 Interoperable Emergency Communications Grant Program, to act as fiduciary and to authorize the Interlocal agreement for this program. Oakland County will act as fiduciary on behalf of Region 2 Homeland Security Board members - the City of Detroit and the Counties of Macomb, Monroe, Oakland, St. Clair, Washtenaw and Wayne. Funding will be used to strengthen interoperable communication capabilities in the areas of Leadership and Governance, Common Planning and Operational Protocols and Emergency Respond er Skills and Capabilities. Douglas moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Potter absent. 15. HUMAN RESOURCES – FISCAL YEAR 2010 COLLECTIVE BARGAINING AGREEMENT EXTENSION FOR EMPLOYEES REPRESENTED BY AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES (A.F.S.C.M.E.) COUNCIL 25 Human Resources is requesting authorization to enter into a collective bargaining agreement extension for four employees of the Board of Commissioners who are represented by the American Federation of State, County and Municipal Employees. The agreement includes a 2.5% wage reduction for FY 2010 and elimination of the $300 deferred compensation match effective January 1, 2010. These adjustments have been included in the FY 2010 Adopted Budget; therefore, no budget amendments are necessary. Gingell moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Potter and Greimel absent. 16. MR #09252 – HUMAN RESOURCES DEPARTMENT FISCAL YEAR 2010 -2012 LABOR AGREEMENT EMPLOYEES REPRESENTED BY THE OAKLAND PROSECUTORS INVESTIGATORS ASSOCIATION Human Resources is requesting authorization to enter into a collective bargainin g agreement with the Oakland County Prosecutor’s Investigators Association covering approximately six employees for a three year period - FY10-FY12. The agreement includes a me too with general non -represented County employees for FY 2010 which includes a salary and related fringe benefit reduction of 2.5%, elimination of the $300 deferred compensation match effective January 1, 2010 and wage reopeners for FY 2011 and FY 2012. These adjustments have been included in the FY 2010 Adopted Budget; therefore, no budget amendments are necessary. FINANCE COMMITTEE Page 7 November 5, 2009 Douglas moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Potter absent. 17. CIRCUIT COURT/FRIEND OF THE COURT – 2010 ACCESS AND VISITATION GRANT ACCEPTANCE The Friend of the Court is requesting authorization to accept a Federal Access and visitation Grant through the State Court Administrative Office in the amount of $21,500 for FY 2010. Funs will be used to perform parenting time visitation in conjunction with facilitating agencies for certain cases as determined by the court. Budget amendments will be made as outlined in the Fiscal Note. Zack moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Potter absent. 18. CIRCUIT COURT – FY 2010 JUVENILE AND ADULT DRUG COURT COMBINED SCAO GRANT ACCEPTANCE The Circuit Court is requesting authorization to accept FY 2010 Adult Drug Court funding of $35,000 and Juvenile SCAO funding of $29,250 from the State Court Administrative Office (SCAO), Michigan Drug Court Program. Total funding for the Court’s Juvenile and Adult Drug Court Program for FY 2010 of $743,498 will include: the Adult SCAO award of $35,000, the Juvenile SC AO award of $29,250, Child Care Fund support of $516,648 for position costs and controllable operating costs, General Fund (in -kind) support of $12,600, Act 511 Community Corrections funds of $100,000 for contractual services and Department of Human Services/Bureau of Juvenile Justice grant funds (in -kind) support of $50,000 for contractual services for drug testing and therapy. The program includes five full time eligible positions and associated program operating costs which are proportionately funded as detailed in the Fiscal Note. Budget amendments will be made as noted in the Fiscal Note and attached Schedule A. Ms. Davis explained that the Prosecuting Attorney is currently not participating in the Drug Court program. SCAO has given Oakland County C ircuit Court permission to continue as a non -statutory drug court program with restrictions on the use of dollars to fund only those participants who entered the program prior to September 30, 2009. Other funding sources will be used for new participants . Taub moved approval of the attached suggested Fiscal Note. Supported by Gingell. Motion carried unanimously on a roll call vo te with Potter absent. 19. 52-1 DISTRICT COURT – FY 2010 MICHIGAN DRUG COURT PROGRAM – MICHIGAN STATE COURT ADMINISTRATIVE OFFICE (SCAO) GRANT ACCEPTANCE The 52nd-1 District Court is requesting authorization to accept a State Court Administrative Office (SCAO) grant of $4,200 for FY 2010. The total program budget is $80,510 which includes the $4,200 SCAO award and $76,310 in General Fund in-kind support. No County cash match is required. The grant award will be used to continue funding for Ignition Interlock services of $3,450 and travel of $750. Budget amendments will be made as outlined in the Fiscal Note. Gingell moved approval of the suggested Fiscal Note. Supported by Greimel. Motion carried unanimously on a roll call vote with Potter absent. FINANCE COMMITTEE Page 8 November 5, 2009 20. 52-2 DISTRICT COURT – FY 2010 MICHIGAN DRUG COURT PROGRAM – MICHIGAN STATE COURT ADMINISTRATIVE OFFICE (SCAO) GRANT ACCEPTANCE The 52nd-2 District Court is requesting authorization to accept a State Court Administrative Office (SCAO) grant of $14,000 for FY 2010. The total program includes the $14,000 award combined with General Fund Assessment Fee revenue of $33,415 for a total of $47,415. Funds will be allocated between personnel, travel and conference and laboratory supplies as outlined in the Fiscal Note. Budget amendments will be made as outlined in the Fiscal Note. Potts moved approval of the suggested Fisca l Note. Supported by Greimel. Motion carried unanimously on a roll call vote with Potter absent. 21. 52-3 DISTRICT COURT – FY 2010 MICHIGAN DRUG COURT PROGRAM – MICHIGAN STATE COURT ADMINISTRATIVE OFFICE (SCAO) GRANT ACCEPTANCE The 52nd-3 District Court is requesting authorization to accept a State Court Administrative Office (SCAO) grant of $17,000 for FY 2010. The total program of $113,188 includes the $17,000 award combined with General Fund (in -kind) match of $96,188. Funds will be allocated between professional services, travel and conference and supplies as noted in the Fiscal Note. Budget amendments will be made as outlined in the Fiscal Note. Zack moved approval of the suggested Fiscal Note. Supported by Potts. Motion carried unanimously on a roll call vote with Potter absent. 22. MR #09256 – SHERIFF’S OFFICE – ESTABLISHMENT OF STANDARD LAW ENFORCEMENT SERVICES CONTRACT RATES AND CONTRACT APPROVAL – JANUARY 1, 2010 THROUGH DECEMBER 31, 2010 The Sheriff is requesting authorization to establish Law Enforcement Services contract rates for the period January 1, 2010 through December 31, 2010 to cover direct operational costs. Rates per deputized officer are identified in the resolution. The FY 2010 Adopted Budget reflects estimated cost s and revenues associated with these rates. No budget amendment is recommended. Coulter moved approval of the suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Potter and Gingell absent. 23. MR #09257 – SHERIFF’S OFFICE – ESTABLISHMENT OF LAW ENFORCEMENT SERVICES CONTRACT OVERTIME RATES AND CONTRACT APPROVAL – JANUARY 1, 2010 THROUGH DECEMBER 31, 2010 The Sheriff is requesting authorization to establish Law Enforcement Services contract overtime rates fo r the period January 1, 2010 through December 31, 2010 to cover contractual agreements with various communities and organizations to provide deputies for traffic and security assignments for various activities and events. Rates per deputized officer in the classifications of Lieutenant, Sergeant, Deputy II and Deputy I are identified in the resolution. The FY 2010 Adopted Budget reflects estimated costs and revenues associated with these rates. No budget amendment is recommended. Potts moved approval of the suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Potter and Gingell absent. FINANCE COMMITTEE Page 9 November 5, 2009 24. MR #09258 – SHERIFF’S OFFICE – ESTABLISHMENT OF JAIL BOARDING FEES – JANUARY 1, 2010 THROUGH DECEMBER 31, 2010 The Sheriff is requesting authorization to establish a jail boarding fee rate of $105.26 per day for the period of January 1, 2010 through December 31, 2010. This figure has been estimated to correspond to the increase in the Law Enforcement Services contract ra tes. The Board of Commissioners policy of not charging a daily rate for the housing of prisoners at the Oakland County Jail to local units of government within Oakland County will continue. No budget amendment is recommended. Potts moved approval of the suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Potter and Gingell absent. 25. SHERIFF’S OFFICE – 2009 BULLETPROOF VEST PARTNERSHIP PROGRAM GRANT ACCEPTANCE The Sheriff is requesting authorization to acc ept an award of $7,047 towards program funding of $14,094 from the U.S. Department of Justice, Bureau of Justice Assistance Program to provide a 50% reimbursement for costs incurred for the purc hase of approved bulletproof vests for deputies and represents reimbursement of prior year’s cost of bulletproof vests purchased through the Sheriff’s General Fund/General Purpose budget. This award offsets expenses incurred in FY 2009. No budget amendment is necessary. Greimel moved approval of the suggested Fis cal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Potter and Gingell absent. 26. SHERIFF’S OFFICE – GRANT YEAR 2009 STATE CRIMINAL ALIEN ASSISTANCE PROGRAM (SCAAP) REIMBURSEMENT GRANT ACCEPTANCE The Sheriff is requesting authorization to accept a $72,448 U.S. Department of Justice, Bureau of Justice Assistance State Criminal Alien Assistance Program grant for reimbursement of costs for officers directly involved in the care and maintenance of alien inmates housed in the Oakland County Jail July 1, 2007 through June 30, 2008. This award offsets expenses incurred during FY 2009. No budget amendment is necessary. Greimel moved approval of the suggested Fiscal Note. Supported by Long. Motion carried unanimously on a ro ll call vote with Potter and Coulter absent. 27. SHERIFF’S OFFICE – 2009 – 2012 EXPANDED JAIL ALLIANCE WITH SUPPORT FOR INMATES (JAWS) BYRNE JAG STIMULUS GRANT ACCEPTANCE The Sheriff is requesting authorization to accept a $681,648 grant award from the Office of Drug Control Policy to continue its Jail Alliance With Support (JAWS) program that was halted last year. The funding period is July 1, 2009 through September 30, 2012. The Oakland County Community Mental Health Authority (CMHA) has provided a let ter of agreement to contribute $64,468 to partially fund one General Fund/General Purpose (GF/GP) Full-Time Inmate Caseworker assigned to Inmate Program Services for a one-year period (FY 10) at which time the funding arrangement will be re -evaluated for continuation. Grant funding will be used to create two special revenue part -time, non-eligible 1,000 hour per year Inmate FINANCE COMMITTEE Page 10 November 5, 2009 Substance Abuse Technician positions. Funding for one GF/GP FTE Inmate Caseworker will be changed from CMHA funding to MDCH grant funding. The grant will also fund operational expenses as outlined in the fiscal note and FY 10 -12 Special Revenue budget amendments will be made as detailed in the schedule attached to the fiscal note. Gingell moved approval of the suggested Fiscal Note. Supported by Woodward. Motion carried unanimously on a roll call vote with Potter absent. 28. OAKLAND COUNTY SHERIFF’S DEPARTMENT – 2009 COPS TECHNOLOGY PROGRAM GRANT ACCEPTANCE The Sheriff, along with CLEMIS of Oakland County, is requesting authoriza tion to accept a U.S. Department of Justice – Office of Community Oriented Policing Services award of $625,000 for the period of March 11, 2009 through March 10, 2012. Funding will cover 100% of the equipment costs and the contractual services for installation of hardware and software modificatio ns to the Automated Fingerprint Identification System. A budget amendment will be made as outlined in the Fiscal Note. Taub moved approval of the suggested Fiscal Note. Supported by Greimel. Motion carried unanimously on a roll call vote with Potter absent. 29. DEPARTMENT OF INFORMATION TECHNOLOGY – FOURTH QUARTER 2009 DEVELOPMENT APPROPRIATION TRANSFER Information Technology is requesting authorization to appropriate and transfer Fourth Quarter development charges to the benefiting departments as outlined in the attachment to the resolution. Fourth quarter charges include $1,207,251.22 in development charges and $25,205.39 for imaging charges to General Fund/General Purpose County departments, direct charge s to Special Revenue and Proprietary fund departments of $459,688.20, non-governmental imaging development charges of $17,535.48 and non- county agency charges of $1,719.00. An appropriation transfer to General Fund//General Purpose County departments is necessary to fund these charges. Potts moved approval of the suggested Resolution. Supported by Gingell. Motion carried unanimously on a roll call vote with Potter absent. 30. DEPARTMENT OF INFORMATION TECHNOLOGY – 2009/2010 MASTER PLAN QUARTERLY STATUS EXECUTIVE SUMMARY Mr. Bertolini briefly explained that the IT Master Plan had included labor distribution figures of 84% fixed and 16% discretionary. An analysis of the fourth quarter shows that these figures have been reduced to 75% and 25% respectively as a result of good management and working with partner customer . This means that less time was spent supporting existing systems and more time was spent in new delivery to customers. Additional compensation previously authorized by Board Resolution for overtime exempt employees has not been utilized . Mr. Bertolini explained that IT is a cost recovery center and not a profit center. Revenue is shared with the local units and any remaining dollars are used to offset changes to Access Oakland products. Long moved to receive and file the Executive Summary. Supported by Douglas. Motion carried on a voice vote. FINANCE COMMITTEE Page 11 November 5, 2009 31. DEPARTMENT OF HUMAN RESOURCES – OAKFIT WELLNESS REVIEW – NOVEMBER 2009 Ms. Scarlet summarized the details of the Oakfit Wellness Revi ew. She explained that the risk factors appear to have been reduced based on what has been reported for participation in health screening and health risk assessments since 2007 when the program began. Participation rates are up but more female employees are participating than males. A savings of about $268,000 have been quantified as a result of this project. Additional goals and recommendations are included in the report. Long moved to receive and file the OakFit Wellness Review – November 2009. Supp orted by Woodward. Motion carried on a voice vote. 11. MR #09255 – WATER RESOURCES COMMISSIONER – OAKLAND-MACOMB INTERCEPTOR DRAIN DRAINAGE DISTRICT FULL FAITH AND CREDIT RESOLUTION Mr. Meisner indicated that he had spoken to the Department of Treasury and that this amendment would comply with their requirements. Taub moved to report to amend the resolution, under the NOW THEREFORE BE IT RESOLVED paragraph, paragraph 3. as follows. 3. “The County Executive, as the Chief Administrative Officer of the C ounty, and the County Treasurer or the financial consultant, Municipal Financial Consultants , is are authorized to file with the Department of Treasury of the State of Michigan on behalf of the County an Application for the State Treasurer's Approval to Is sue Bonds with respect to the Bonds. “ Supported by Gingell. Motion to report to amend carried unanimously on a roll call vote with Potter absent. Gingell moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unan imously on a roll call vote with Potter absent. COMMUNICATIONS A. Department of management and Budget / Purchasing Division – Contract Exception Report for the Month of October, 2009 B. Department of Information Technology – CLEMIS Funds – Financial Statements and Schedules for the Nine Months Ended June 30, 2009 C. Department of Human Resources – Act 312 Arbitration Award Update D. Department of Human Services – Children’s Village FY 2009 – 2010 Fresh Fruit and Vegetable Program Grant Application E. Facilities Management – 2009 State of Michigan Energy Efficiency & Conservation Block Grant (EECBG) Light Emitting Diode (LED) Demonstration Grant Application FINANCE COMMITTEE Page 12 November 5, 2009 Gingell moved to receive and file the communications. Supported by Taub. Motion carried on a voice vote. OTHER BUSINESS / ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 10:40 a.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.