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HomeMy WebLinkAboutMinutes - 2009.12.01 - 36403 December 1 , 2009 The meeting was called to order by Chairperson Scott at 9:31 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: John Scott, Robert Gosselin, Jim Nash, Bradford Jacobsen, Kim Capello, Jim Runestad, Tim Burns, Steve Schwartz PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: COMMUNITY & HOME IMPROVEMENT Gordon Lambert, Chief of Operations Kathy Williams, Supervisor, H.C. Karl Randall, Manager, Aviation CORPORATION COUNSEL Jody Hall, Assistant Corporation Counsel FACILITIES ENGINEERING Paul Hunter, Manager FACILITIES MANAGEMENT Art Holdsworth, Director Bob Larkin, Manager Ed Joss, Supervisor, F.P. Mike Hughson, Property Manager PARKS AND RECREATION COMMISSION Dan Stencil, Executive Officer Phil Castonia, Business Development Rep. Zach Crane, Landscape Designer PLANNING AND ECONOMIC DEVELOPMENT Dan Hunter, Manager Mary Langhauser, Supervisor Dana Belanger, Research Assistant Katherine Graham, Research Analyst BOARD OF COMMISSIONERS Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE PUBLIC COMMENT None APPROVAL OF THE MINUTES Jacobsen moved approval of the minutes of November 3 , 2009, as printed. Supported by Runestad. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bradford Jacobsen Kim Capello Jim Runestad Tim Burns Steven Schwartz JOHN SCOTT Chairperson ROBERT GOSSELIN Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 December 1, 2009 AGENDA ITEMS 1. DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – COMMUNITY AND HOME IMPROVEMENT DIVISION – FY 2009 HOUSING COUNSELING GRANT ACCEPTANCE The U.S. Department of Housing and Urban Development (HUD) has awarded $55,976.00 in federal housing counseling grant funds to the Oakland County Department of Economic Development and Community Affairs, Division of Community and Home Improvement, for the period of October 1, 2009 through September 30, 2010. The funds for this grant would be used for comprehensive counseling ($40,976), reverse mortgage counseling ($10,000) and Loan Document Review Counseling ($5,000). The resolution authorizes the acceptance of this grant in the amount of $55,976.00; and it does not obligate the County to any future commitment, and continuation of the special revenue positions in the grant is contingent upon continued future leve ls of grant funding. No County match is required. Jacobsen moved approval of the attached suggested resolution. Supported by Nash. Motion carried unanimously on a roll call vote with Burns absent. 2. PLANNING AND ECONOMIC DEVELOPMENT SERVICES D IVISION RESOLUTION APPROVING PROJECT AREA AND PROJECT DISTRICT AREA (XTREME POWER INC. PROJECT) – CITY OF WIXOM The Planning and Economic Development Services Division is seeking approval of the Project Area and Project District Area for the Xtreme Power, Inc. Project in the City of Wixom. The project consists of the renovation of 4.7 million square feet of the former Ford Wixom Assembly Plant into a Renewable Energy Park filled with several green energy manufacturers. The estimated cost of this project i s $475.3 Million that would be used primarily for the renovations and the purchase of new machinery and equipment. Xtreme Power Inc. is seeking a $380 Million DOE Loan Guarantee, supplemented by $300 million from other financing to complete this project. Schwartz moved approval of the attached suggested resolution. Supported by Runestad . Motion carried unanimously on a roll call vote. 3. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION CONFIRMING APPOINTMENT OF ADDITIONAL EDC DIRECTO RS (XTREME POWER INC. PROJECT) – CITY OF WIXOM The Planning and Economic Development Services Division is seeking confirmation for the County Executive appointments of Kevin W. Hinkley and Richard E. Ziegler as additional directors of the Economic Developm ent Corporation of the County of Oakland for the Xtreme Power, Inc. Project. The resolution approves the County Executive’s appointments of these individuals. Jacobsen moved approval of the attached suggested resolution. Supported by Nash. Motion carried unanimously on a roll call vote. 4. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT PLAN (NORTH AMERICAN BANCARD, INC. PROJECT) – CITY OF TROY Planning & Building Committee Page 3 December 1, 2009 The Planning and Economic Development Services Division is seeking appr oval of a Project Plan for the North American Bancard, Inc. Project in the City of Troy. The total project cost is estimated at $2,500,000, of which bonds would be issued through Comerica Bank. Ms. Langhauser indicated that this growing company has an ex cellent presence in the City of Troy. North American Bancard, Inc. currently has 290 employees. The project consists of the reconstruction and retrofit of interior space at 250 Stephenson Highway, which would allow them to add in excess of 50 additional staff over the next year, plus capacity for expansion in the future. Gosselin moved approval of the attached suggested resolution. Supported by Schwartz. Motion carried unanimously on a roll call vote. Jacobsen moved to set a Public Hearing for th e North American Bancard, Inc. Project for Wednesday, December 9, 2009, at 7:10 p.m. Supported by Gosselin. Motion carried on a voice vote. 5. FACILITIES MANAGEMENT/FACILITIES PLANNING – AUTHORIZATION TO RECEIVE BIDS FOR COMMUNITY CORRECTIONS RELOCAT ION Mr. Joss explained that as a result of the fire down at Oak Pointe, Facilities Management has some remaining work to do before they can relocate Community Corrections. At this time they are requesting authorization to receive bids for that work. Once bids are received and tabulated, they will report back to the Planning and Building Committee. Jacobsen moved to authorize Facilities Engineering to advertise and receive bids for the Relocation of Community Corrections. Supported by Schwartz. Motion carried unanimously on a roll call vote . 6. PARKS AND RECREATION COMMISSION/DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST TO GRANT EASEMENT FOR UNDERGROUND ELECTRIC SERVICE TO THE DETROIT EDISON COMPANY – SPRINGFIELD OAKS COUNTY PARK The Parks and Recreation Commission and the Department of Facilities Management are seeking approval to grant a 12 -foot wide easement to the Detroit Edison Company at the Springfield Oaks County Park for underground electric service . The Oakland County Board of Commissi oners entered into a Telecommunications License Agreement with New Par/Verizon Wireless to place telecommunication antennae and related equipment on the water tower at Springfield Oaks County Park. The underground electric service is necessary to allow Ne w Par/Verizon Wireless to accomplish this. The resolution authorizes and approves granting the easement for underground electric service and related appurtenances to the Detroit Edison Company for the sum of one dollar. Runestad moved approval of the attached suggested resolution. S upported by Jacobsen. Motion carried unanimously on a roll call vote. 7. PARKS AND RECREATION COMMISSION/DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST TO GRANT EASEMENT FOR UNDERGROUND COMMUNICATION UTILITY SERVICE TO Planning & Building Committee Page 4 December 1, 2009 THE AT&T CORPORATION – SPRINGFIELD OAKS COUNTY PARK The Parks and Recreation Commission and the Department of Facilities Management are seeking approval to grant a 12 -foot wide easement to the AT&T Corporation for underground communication utility service at the Springfield Oaks County Park. Various utilities, including phone service, are required to make the New Par/Verizon Wireless telecommunication antennae operational. The resolution authorizes and approves the granting of the attached easement for unde rground communication utility service and related appurtenances to the AT&T Corporation for the sum of one dollar. Jacobsen moved approval of the attached suggested resolution. Supported by Runestad. Motion carried unanimously on a roll call vote. 8. PARKS AND RECREATION COMMISSION/DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST TO GRANT EASEMENT FOR UNDERGROUND COMMUNICATION UTILITY SERVICE TO NEW PAR, A DELAWARE PARTNERSHIP, d/b/a VERIZON WIRELESS, LLC – SPRINGFIELD OAKS COUNTY PARK The Parks and Recreation Commission and the Department of Facilities Management are seeking approval to grant a 12 -foot wide easement to New Par/Verizon Wireless for underground communication utility service at the Springfield Oaks County Park. The resolution authorizes and approves the granting of the attached easement for underground communication utility service and related appurtenances to New Par, a Delaware Partnership d/b/a Verizon Wireless for the sum of one dollar. Jacobsen moved approval of the attached sugge sted resolution. Supported by Runestad. Motion carried unanimously on a roll call vote with Gosselin absent. 9. PARKS AND RECREATION COMMISSION AND DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF PURCHASE AGREEMENT PARCEL NO. 06 -34-327-001, VACANT MUNGER ROAD FOR EXPANSION OF HIGHLAND OAKS COUNTY PARK The Parks and Recreation Commission and the Department of Facilities Management are seeking approval of a purchase agreement between the County of Oakland and the Highland Equestrian Conservancy for the purchase of approximately four acres of vacant land located on the south side of Munger Road in Rose Township, which is adjacent to the north property line of Highland Oaks County Park. This would allow for the expansion of Highland Oaks County Park. The estimated total cost of this property is $15,765, which includes environmental assessments and other closing costs. The funding would be provided from the Oakland County Parks and Recreation Commission Land Acquisition Fund. The purchase is conditioned upon performance of the required due diligence, including receipt of a negative environmental assessment report. Jacobsen moved approval of the attached suggested resolution. Supported by Runestad. Motion carried unanimously on a roll call vote. 10. PARKS AND RECREATION COMMISSION/DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF RESIDENTIAL LEASE AGREEMENT WITH KATHY RENAUD, GLEN OAKS COUNTY PARK Mr. Hughson explained that over the last few years the Parks and Recreatio n Commission has Planning & Building Committee Page 5 December 1, 2009 administered several leases internally. Corporation Counsel determined that these leases should be approved by the Board of Commissioners. Mr. Stencil indicated that the Parks and Recreation Commission has approved a lease policy, and as these policies are created, they will be forwarded to the Board of Commissioners for their records. Mr. Hughson had researched market values on comparable homes to determine the rental rates for the properties that the Parks and Recreation Commission are renting out. The individuals who lease these homes are also required to oversee the Oakland County Park near the ir home and contact and coordinate with police, fire or other agencies, as may be required . The tenants shall also arrange for emergency repairs and maintenance services for the park property and facilities as needed. This first lease agreement is between the County of Oakland and Kathy Renaud for the property at 30500 Thirteen Mile Road in Farmington Hills, MI for a five -year term from January 1, 2010 through December 31, 2014. The home is near the Glen Oaks County Park. The rent will be $343.00 per month during the first year with annual increases as described in the lease. The property is specifically described as the second floor one -bedroom apartment in the Glen Oaks Clubhouse. The tenant is responsible for maintaining the premises in good condition and paying all the utility costs. Nash moved approval of the attached suggested resolution. Supported by Runestad. Motion carried unanimously on a roll call vote. 11. PARKS AND RECREATION COMMISSION/DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF RESIDENTIAL LEASE AGREEMENT WITH PATRICK T. OGG, INDEPENDENCE OAKS COUNTY PARK The Parks and Recreation Commission and the D epartment of Facilities Management are seeking approval of a lease agreement between the County of Oakland and Patrick T. Ogg for a 1,200 square foot ranch-style, three-bedroom home located at 9489 Sashabaw Road, on the grounds of I ndependence Oaks County Park. The term of the lease is for five years, beginning January 1, 2010 through December 31, 2014. The rent will be $880.00 per month for the first year with annual increases as described in the lease. The tenant is responsible for maintaining the prem ises in good condition and paying all utility costs. Jacobsen moved approval of the attached suggested resolution. Supported by Capello. Motion carried unanimously on a roll call vote. 12. PARKS AND RECREATION COMMISSION/DEPARTMENT OF FACILITIES M ANAGEMENT – REQUEST FOR APPROVAL OF RESIDENTIAL LEASE AGREEMENT WITH ADAM VOGEL AND RYAN ERNST, WATERFORD OAKS COUNTY PARK The Parks and Recreation Commission and the Department of Facilities Management are seeking approval of a lease agreement between the County of Oakland and Adam Vogel and Ryan Ernst for a 1,392 square foot ranch located at 1580 Scott Lake Road on the grounds of the Waterford Oaks County Park. The term of the lease is five years, beginning January 1, 2010 through December 31, 2014. The rent will be $682.50 per month for the first year with annual increases as described in the lease. The tenants are responsible for maintaining the premises in good condition and paying all utility costs. Gosselin moved approval of the attached suggeste d resolution. Supported by Runestad. Planning & Building Committee Page 6 December 1, 2009 Motion carried unanimously on a roll call vote. 13. PARKS AND RECREATION COMMISSION/DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF RESIDENTIAL LEASE AGREEMENT WITH ILA ROWLAND, WATERFORD OAKS COUNTY PARK The Parks and Recreation Commission and the Department of Facilities Management are seeking approval of a lease agreement between the County of Oakland and Ila Rowland for a 759 square foot ranch located at 2866 Watkins Lake Road on the grounds of the Waterford Oaks County Park. The term of the lease is five years, beginning January 1, 2010 through December 31, 2014. The rent will be $703.00 per month for the first year with annual increases as described in the lease. The tenant is responsible for maintaining the premises in good condition and paying all utility costs. Gosselin moved approval of the attached suggested resolution. Supported by Jacobsen. Motion carried unanimously on a roll call vote. 14. PARKS AND RECREATION COMMISSION/DEPA RTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF LEASE AGREEMENT WITH STEVEN ERNST, WATERFORD OAKS COUNTY PARK The Parks and Recreation Commission and the Department of Facilities Management are seeking approval of a lease agreement between the Co unty of Oakland and Steven Ernst for an older two -story barn and a small plot of land located on the east side of 1580 Scott Lake Road on the grounds of Waterford Oaks County Park. The term of the lease is five years, beginning January 1, 2010 through December 31, 2014. The rent will be $75.00 per month for the entire term of the lease. The tenant is responsible for maintaining the premises in good condition. Runestad moved approval of the attached suggested resolution. Supported by Schwartz. Motion carried unanimously on a roll call vote. 15. PARKS AND RECREATION COMMISSION/DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF RESIDENTIAL LEASE AGREEMENT WITH BRIAN RATLEDGE, WHITE LAKE OAKS COUNTY PARK The Parks and Recreation Commission and the Department of Facilities Management are seeking approval of a lease agreement between the County of Oakland and Brian Ratledge for a ranch -style two- bedroom house located at 1540 Orchard Street on the grounds of White Lake Oaks County Park. The term of the lease is five years, beginning January 1, 2010 through December 31, 2014. The rent will be $405.00 per month for the first year with annual increases as described in the lease. The tenant is responsible for maintaining the premises in good cond ition and paying all utility costs. Runestad moved approval of the attached suggested resolution. Supported by Capello. Motion carried unanimously on a roll call vote. Planning & Building Committee Page 7 December 1, 2009 16. PLANNING AND ECONOMIC DEVELOPMENT – DATA BOOK & RESEARCH SERVICES UPDATE Dan Hunter, Manager, Planning & Economic Development Services had requested to have a presentation added on today’s agenda in regards to their Data Book and Research Services. Katherine Graham, Marketing Coordinator, handed out a document from the Planning a nd Economic Development web site that showed links for portions of the 2009 Oakland County Data Book. She had indica ted that the Data Book has been in publication for about ten years, and typically it was sold to subscribers. When the information was upd ated, they would copy and send out inserts for the subscribers to keep their books up to date. The Planning and Economic Development staff determined that it was much more cost-effective to make the Data Book available on line. T he web site allows individuals to explore areas of interest from the Data Book, as opposed to purchasing the whole book. Ms. Graham did a visual presentation with a laptop to demonstrate how to navigate the web site, and she selected a few links to show some of the information available. The information categories include such things as population growth, income profiles, entertainment, housing, major roads and rail map, SMART bus routes , employment wages and salary surveys, County Economy, Parks and Recreation Areas and many others. The link for this web site is: http://www.oakgov.com/peds/info_pub/Oakland_County_Databook.html . Commissioner Nash suggested that they should make flash drives availa ble with the Data Book loaded on them for purchase in addition to the Data Book. Runestad moved to receive and file the web page document provided. Supported by Jacobsen. Motion carried on a voice vote. CONSENT AGENDA – INFORMATIONAL ITEMS A. Facilities Maintenance & Operations – Fund #63100 – FY 2010 Maintenance (M) Projects B. Facility Inspection Tour, Public Works Building – Kim Capello C. Facility Inspection Tour, West Oakland Office Building – Robert Gosselin D. Oakland County Building Authority Minutes o f October 14, 2009 Jacobsen moved to receive and file the item s on the Consent Agenda. Supported by Runestad. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Chairperson Scott indicated that he had drafted a letter indicating that Commiss ioners Gosselin, Capello and Schwartz would all be continuing as members of the Oakland County Zoning Coordinating Committee for 2010. He said he would be forwarding that letter to the General Government Committee , provided there were no objections. Comm issioner Gosselin w ill continue as Chairperson, and Commissioner Capello w ill continue as Vice -Chairperson of the Coordinating Zoning Committee . There were no objections. There being no further business to come before the Commi ttee, the meeting adjourned at 10:43 a.m. Planning & Building Committee Page 8 December 1, 2009 _________________________________ __________________________________ Pamela L. Worthington Lawrence Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.