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HomeMy WebLinkAboutMinutes - 2009.12.03 - 36406TOM MIDDLETON Chairperson MIKE GINGELL Vice Chairperson TIM GREIMEL Minority Vice Chairperson December 3, 2009 Chairperson Middleton called the meeting of the Finance Committee to order at 9:0 7 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton , Mike Gingell, Tim Greimel, Sue Ann Douglas, Christine Long, David Potts, Shelley Taub, Helaine Zack, David Coulter, David Woodward COMMITTEE MEMBERS ABSENT WITH NOTICE: Jeff Potter OTHERS PRESENT CIRCUIT COURT Lisa Langton, Deputy Administrator Pamela Davis John Cooperrider COMMUNITY & HOME IMPROVEMENT Gordon Lambert, Chief Kathy Williams, Supervisor COUNTY EXECUTIVE Jerry Poisson, Deputy Executive Robert Daddow, Deputy Executive Phil Bertolini, Deputy Executive EQUALIZATION Dave Hieber, Manager FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Wayne Keller, Analyst Linda Pearson, Analyst Leo Lease, Analyst Prentiss Malone, Analyst Nancy Falardeau, Analyst Bob Riegal, Analyst HEALTH & HUMAN SERVICES George Miller, Director HEALTH Kathy Forzley, Manager HUMAN RESOURCES Nancy Scarlet, Director Cathy Shallal, Manager Karen Jones, Supervisor Lori Motyka, Supervisor Jordie Kramer, Analyst OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Sue Ann Douglas Christine Long Jeff Potter David Potts Shelley Taub Helaine Zack David Coulter David Woodward FINANCE COMMITTEE Page 2 December 3, 2009 OTHERS PRESENT CONTINUED INFORMATION TECHNOLOGY Ed Poisson, Director MANAGEMENT & BUDGET Laurie Van Pelt, Director PROBATE COURT Rebecca Schnelz, Administrator PROSECUTING ATTORNEY Terri Meiers SHERIFF Michael McCabe, Undersheriff Dale Cunningham, Business Manager TREASURER Jim Van Leuven, Deputy WATER RESOURCES COMMISSIONER Joe Colaianne, insurance Administrator Phil Sanzica, Chief Engineer BOARD OF COMMISSIONERS Lawrence Doyle, Administrative Director Harvey Wedell, Sr. Analyst Sheryl Mitchell, Sr. Analyst Helen Hanger, Sr. Committee Coordinator PLEDGE OF ALLEGIANCE APPROVAL OF THE PREVIOUS MINUTES Gingell moved approval of the minutes of November 5, 2009 as printed. Supported by Taub. Motion carried on a voice vote. APPROVAL OF THE AGENDA Taub moved approval of the printed agenda. Supported by Gershenson. Motion carried on a voice vote. PUBLIC COMMENT None. 7. FY 2010 CONTINGENCY REPORT The Contingency Fund balance of $301,917 will not be impacted by today’s actions. The FY 2010 Classification and Rate Change account balance of $171,871 will be reduced by $3,457 to $168,414 with adoption of Item 21. Gingell moved to receive and file the FY 2010 Contingency Report dated November 25, 2009. Supported by Long. Motion carried on a voice vote. CONSENT AGENDA Douglas requested to item 8c be moved to the regular agenda. 8a. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE TOWNSHIP OF ADDISON, JANUARY 1, 20 10 – DECEMBER 31, 2010 The Sheriff is requesting authorization to contract with the Township of Addison to provide law enforcement services for Calendar Year (CY) 2010. Rates stated in the agreement are consistent with those established FINANCE COMMITTEE Page 3 December 3, 2009 per MR #09256. No changes to personnel or purchase of capital assets are requested. Sufficient operating revenues are included in the FY 2010 through 2012 Budget and will be reviewed yearly pending contract renewal. 8b. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF BRANDON, JANUARY 1, 2010 – DECEMBER 31, 2010 The Sheriff is requesting authorization to contract with the Charter Township of Brandon to provide law enforcement services for Calendar Year (CY) 2010. Rates stated in the agreement are consistent with those established per MR #09256. No changes to personnel or purchase of capital assets are requested. Sufficient operating revenues are included in the FY 2010 through 2012 Budget and will be reviewed yearly pending contract renewal. 8d. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF HIGHLAND, JANUARY 1, 2010 – DECEMBER 31, 2010 The Sheriff is requesting authorization to contract with the Charter Township of Highland to pr ovide law enforcement services for Calendar Year (CY) 2010. Rates stated in the agreement are consistent with those established per MR #09256. Two full -time eligible Patrol Investigators (Deputy II) positions will be deleted, reducing the number of contract positions from 20 to 18. Two marked patrol vehicles, mobile and prep radios will be deleted from the county fleet. Budget amendments will be made as outlined in the Fiscal Note. 8e. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF INDEPENDENCE, JANUARY 1, 2010 – DECEMBER 31, 2010 The Sheriff is requesting authorization to contract with the Charter Township of Independence to provide law enforcement services for Calendar Year (CY) 2010. Rates stated in the agreement are consistent with those established per MR #09256. Five full-time eligible Deputy II (no -fill) positions will be deleted, reducing the number of contract positions from 31 to 26. Three marked patrol vehicles, mobile and prep radios will be de leted from the county fleet. Budget amendments will be made as outlined in the Fiscal Note. 8f. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF LYON, JANUARY 1, 2010 – DECEMBER 31, 2010 The Sheriff is requesting authorization to contract with the Charter Township of Lyon to provide law enforcement services for Calendar Year (CY) 2010. Rates stated in the agreement are consistent with those established per MR #09256. No changes to personnel or purchase of capi tal assets are requested. Sufficient operating revenues are included in the FY 2010 through 2012 Budget and will be reviewed yearly pending contract renewal. 8g. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF OAKLAND, JANUARY 1, 2010 – DECEMBER 31, 2010 The Sheriff is requesting authorization to contract with the Charter Township of Oakland to provide law enforcement services for Calendar Year (CY) 2010. Rates stated in the agreement are consistent with those established per MR #09256. Two full-time eligible Patrol Investigators (Deputy II) positions will be deleted, reducing the number of contract positions from 13 to 15. Budget amendments will be made as outlined in the Fiscal Note. FINANCE COMMITTEE Page 4 December 3, 2009 8h. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF ORION, JANUARY 1, 2010 – DECEMBER 31, 2010 The Sheriff is requesting authorization to contract with the Charter Township of Orion to provide law enforcement services for Calendar Year (CY) 2010. Rates stated in the agreement are consistent with those established per MR #09256. No changes to personnel or purchase of capital assets are requested. Sufficient operating revenues are included in the FY 2010 through 2012 Budget and wi ll be reviewed yearly pending contract renewal. 8i. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF OXFORD, JANUARY 1, 2010 – DECEMBER 31, 2010 The Sheriff is requesting authorization to contract with the Chart er Township of Oxford to provide law enforcement services for Calendar Year (CY) 2010. Rates stated in the agreement are consistent with those established per MR #09256. No changes to personnel or purchase of capital assets are requested. Sufficient ope rating revenues are included in the FY 2010 through 2012 Budget and will be reviewed yearly pending contract renewal. 8j. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CITY OF ROCHESTER HILLS, JANUARY 1, 2010 – DECEMBER 31, 2010 The Sheriff is requesting authorization to contract with the City of Rochester Hills to provide law enforcement services for Calendar Year (CY) 2010. Rates stated in the agreement are consistent with those established per MR #09256. One full -time eligible Deputy II position will be added, increasing the number of contract positions from 59 to 60. Budg et amendments will be made as ou tlined in the Fiscal Note. 8k. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF ROYAL OAK, JANUARY 1, 2010 – DECEMBER 31, 2010 The Sheriff is requesting authorization to contract with the Charter Township of Royal Oak to provide law enforcement services for Calendar Year (CY) 2010. Rates stated in the agreement are consistent with those established per MR #09256. No changes to personnel or purchase of capital assets are requested. Sufficient operating revenues are included in the FY 2010 through 2012 Budget and will be reviewed yearly pending contract renewal. 8l. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF SPRINGFIELD, JANUARY 1, 2010 – DECEMBER 31, 2010 The Sheriff is requesting authorization to contract with the Charter Township of Springfield to provide law enforcement services for Calendar Year (CY) 2010. Rates stated in the agreement are consistent with those established per MR #09256. No changes to personnel or purchase of capital assets are requested. Sufficient operating revenues are included in the FY 2010 through 2012 B udget and will be reviewed yearly pending contract renewal. Gingell moved approval of the attached suggested Fiscal Notes for Consent Agenda items 8a – 8l, less 8c. Supported by Taub. Motion carried unanimously on a roll call vote with Potter absent. FINANCE COMMITTEE Page 5 December 3, 2009 8c. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF COMMERCE, JANUARY 1, 2010 – DECEMBER 31, 2010 The Sheriff is requesting authorization to contract with the Charter Township of Commerce to provide law enforcement services for Calendar Year (CY) 2010. Rates stated in the agreement are consistent with those established per MR #09256. Two full -time eligible Deputy II (no -fill) positions will be deleted, reducing the number of contract positions from 29 to 27. One marked patrol vehicles, mobile and prep radio will be deleted from the county fleet. Budget amendments will be made as outlined in the Fiscal Note. Long moved to recommend approval of the attached suggested Fiscal Note s. Supported by Taub. Motion carried unanimously on a roll call vote with Potter absent. 9. SHERIFF’S OFFICE – LAW ENFORCEMENT SERVICES FOR PARKS AND RECREATION COMMISSION FOR 2010 The Sheriff is requesting authorization to contract with the Parks and Recreation Commission to provide law enforcement services for Calendar year 2010. Rates stated in the agreement are consistent with those established per MR #09256. The FY 2010 -2012 budget includes costs and revenues based on these rates. No budget amendment is required at this time. Douglas moved approval of the attached suggested Fiscal Note. Supported by Woodward. Motion carried unanimously on a roll call vot e with Potter absent. 10. DEPARTMENT OF MANAGEMENT AND BUDGET / EQUALIZATION DIVISION – APPROVAL OF CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH THE CHARTER TOWNSHIP OF ORION Equalization is requesting authorization to contract with the Charter Township of Orion to provide services as outlined in the contract, which may include original assessments, reappraisals and file maintenance. Rates include $11.32 per parcel for contract year 2009 -2010, and $15.10 per parcel for 2010 -2011 for 13,849 real property parcels and $12.40 per parcel for 1,086 personal property parcels. The contract shal l being once signed by the Board of Commissioners Chairperson and shall terminate on June 30, 2011. The FY 2010-2011 budget will be amended to reflect additional revenue as outlined in the Resolution. Gingell moved approval of the attached suggested Res olution. Supported by Greimel. Motion carried unanimously on a roll call vote with Potter absent. 11. DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – COMMUNITY AND HOME IMPROVEMENT DIVISION – FY 2009 HOUSING COUNSELING GRANT ACCEPTANCE Community and Home Improvement is requesting authorization to accept a U.S. Department of Housing and Urban Development FY 2009 Housing counseling Grant of $55,976 for FY 2010. This is the 15 th year of grant funding. The grant will be used to supplement Com munity Development Block grant funds allocated to deliver housing counseling services in accordance with Federal Comprehensive Housing Counseling Program guidelines. The award includes $40,976 for Comprehensive Housing Counseling, $10,000 for Home Equity Conversion Mortgage Counseling and $5,-000 for Loan Document Review. No County match is required. Indirect costs are not paid for this grant due to administrative and planning limits. The FY 2010-2012 Budget will be amended as outlined in the Fiscal Not e. FINANCE COMMITTEE Page 6 December 3, 2009 Greimel moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Potter absent. 12. MR #09274 – DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – ADDITIONAL ACTIONS TO INC REASE EFFICIENCY AND REDUCE COST The Health Division is requesting authorization to take actions to increase efficiency and reduce cost by closing the Child Health Conference (Outreach) program which will result in a total annual savings of $305,525 for FY 2010 and $305,496 for both FY 2011 and FY 2012. O ne General Fund/General Purpose (GF/GP) part-time non-eligible Physician position will deleted, three Auxiliary Health Worker positions (one will be transferred – one to WIC, one to TB Control and one to Infant Promotion. Operating expenses will also be adjusted. The three transferred positions will be changed from GF/GP to special revenue to utilize Comprehensive Planning and Budgeting Contract grant dollars. Amendments to the FY 2010-2012 budget will be made as outlined in Schedule A to the Fiscal Note. Zack moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Potter absent. 13. HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2010 WAGE AND BENEFIT REOPENER FOR EMPLOYEES REPRESENTED BY THE GOVERNMENTAL EMPLOYEES LABOR COUNCIL Human Resources is requesting authorization to enter into a contract with the Government Employees Labor Council, representing 115 Children’s Village employees, for Fiscal Year 2010. The agreement includes a 2.5% wage reduction for FY 2010 and elimination of the $300 deferred compensation match effective January 1, 2010. The FY 201 0 Budget includes these changes; therefore no budget amendments are necessary. Taub moved approval of the attached suggested Fiscal Note. Supported by Gingell. Motion carried unanimously on a roll call vote with Potter absent. 14. HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2010 WAGE AND BENEFIT REOPENER FOR TEAMSTERS STATE, COUNT Y AND MUNICIPAL WORKERS LOCAL 214 (OAKLAND COUNTY SHERIFF’S OFFICE – CORRECTIONAL HEALTH NURSES) Human Resources is requesting authorization to enter into a contract with the Teamsters State, County and Municipal Workers Local 214, representing 18 Oakland County Sheriff’s Office – Correctional Health Nurses, for Fiscal Year 2010. The agreement includes a 2.5% wage reduction for FY 2010 and elimination of the $300 deferred compensation match effective January 1, 2010. The FY 201 0 Budget includes these changes; therefore no budget amendments are necessary. Taub moved approval of the attached suggested Fiscal Note. Supported by Potts. Motion carried unanimously on a roll call vote with Potter absent. 15. HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2010 WAGE AND BENEFIT REOPENER FOR EMPLOYEES REPRESENTED BY THE OAKLAND COUNTY EMPLOYEES UNION (O.C.E.U.) Human Resources is requesting authorization to enter into a contract with the Oakland County Employee Union (O.C.E.U.), representing 289 employees for Fiscal Year 2010. The agreement includes a 2.5% wage reduction for FY 2010 and elimination of the $300 deferred compensation match effective January 1, 2010. FINANCE COMMITTEE Page 7 December 3, 2009 The FY 2010 Budget includes these changes; therefore no budget amendments are necessary. Douglas moved approval of the attached suggested Fiscal Note. Supported by Gingell. Motion carried unanimously on a roll call vote with Potter and Greimel absent. 16. HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2010 COLLECTIVE BARGAINING AGREEMENT EXTENSION FOR EMP LOYEES REPRESENTED BY AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES (A.F.S.C.M.E.) COUNCIL 25 LOCAL 2437 Human Resources is requesting authorization to enter into a contract with AFSCME Council 25 Local 2437, representing 96 employees within the Circuit Court/Family Division, for Fiscal Year 2010. The agreement includes a 2.5% wage reduction for FY 2010 and elimination of the $300 deferred compensation match effective January 1, 2010. The FY 2010 Budget includes these changes; therefore no budget amendments are necessary. Coulter moved approval of the attached suggested Fiscal Note. Supported by Potts. Motion carried unanimously on a roll call vote with Potter and Greimel absent. 17. MR #09280 – PROBATE COURT / SHERIFF’S OFFICE / INFO RMATION TECHNOLOGY INTERACTIVE VIDEO HEARING PILOT PROGRAM The Probate Court, Sheriff’s Office and Information Technology have worked together to prepare the Video Hearing Pilot Program and are requesting funding for a one year period of $15,000 for fees and mileage to be paid to Defense Attorneys to represent patients at the Center for Forensic Psychiatry in Ann Arbor, Michigan. No additional equipment, networking or data needs are necessary as the existing OakVideo system and equipment will be utilized. Michigan Court Rule 5.738a allows the use of this technology for mental health commitment hearings . The use of this technology will not eliminate the need for Sheriff’s transports to multiple locations but will reduce associated costs for gas, overtime and mileage, liability, lodging of these patients in the Oakland County Jail and disruption to the patients. The Probate Court pays Defense Attorneys a flat rate each week to handle all mental health cases for that week and attorneys are paid $100 for out-county work assignments plus mileage. This will remain unchanged. It is hoped that the pilot program will result in additional savings by allowing 2 -3 hearings to be held at one time. Funding will come from the Designation for Operational Improvements fund balance for FY 2010. If the program is successful in achieving efficiencies and cost savings, at the end of the pilot program there will be a request for additional funding . Amendments to the FY 2010 Budget will be made as outlined in the Fiscal Note . Douglas moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vot e with Potter absent. 18. CIRCUIT COURT – FY 2010 MICHIGAN MENTAL HEALTH COURT GRANT ACCEPTANCE The Circuit Court is requesting authorization to accept an $8,000 Michigan Mental Health Court grant award for FY 2010. Of this amount, $5,000 will be used to fund the Drug Court’s general operating expenditures and $3,000 will be spent on Travel and Conferences. No County match is required and there are no personnel costs involved. Amendments to the FY 2010 budget will be made as outlined in the Fiscal Note. Greimel moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a rol l call vote with Potter absent. FINANCE COMMITTEE Page 8 December 3, 2009 19. MR #09278 – WATER RESOURCES COMMISSIONER – RESOLUTION TO ESTABLISH OAKLAND COUNTY HIGHLAND TOWNSHIP WELL WATER SUPPLY SYSTEM AND AUTHORIZE OAKLAND COUNTY HIGHLAND TOWNSHIP WELL WATER SUPPLY SYSTEM CONTRACT The Water Resources Commission er (WRC) is requesting authorization to establish the Oakland County Highland Township Well Water Supply System, appointing the WRC as “County Agen t” for the project and system and approving the contract for Oakland County to proceed with the project for Highland Township. The project consists of constructing an urgently needed well water supply system at an estimated cost of $1,200,000 with an upwards useful life of 30 years or more. Highland Township will be responsible for the entire costs of the project not defrayed by grants or other funds that may become available. A separate resolution will be forthcoming for issuance of Bonds and the pledging of the County’s full faith and credit. No general funds are necessary. Taub moved approval of the suggested Fiscal Note. Supported by Potts. Motion carried unanimously on a roll call vote with Potter absent. 20. MR #09279 – WATER RESOURCES COMMISSIONER – DONOHUE DRAINAGE DISTRICT DRAIN BONDS – FULL FAITH AND CREDIT RESOLUTION The Water Resources Commissioner (WRC) is requesting the County’s full faith and credit to issue Donohue Drainage District Drain Bonds in an amount not to exce ed $930,000 at an interest rate not to exceed 6% per annum. Bonds will be used to help defray the cost of constructing the Donohue Drain. The estimated cost of $930,000 will be apportioned with $830,304 to the Charter Township of West Bloomfield and $99,696 to Oakland County for county roads. The Drainage District will be the primary obligor with Oakland County as secondary obligor. Bonds will be paid for by the Public Corporations through a special Assessment Roll for the Donohue Drain. The County’s portion of the debt service payments will be included in the Non-Departmental current drain assessments account. No budget amendments are necessary. Taub moved approval of the suggested Fiscal Note. Supported by Woodward. Motion carried unanimously on a roll call vote with Potter absent. 21. MR #09275 – HUMAN RESOURCES DEPARTMENT – SALARY ADMINISTRATION PLAN 4TH QUARTERLY REPORT FOR FY 2009 As provided for by the Salary Administration Plan, Human Resources has reviewed 3 classifications / 3 positions and is requesting authorization to upgrade 3 classifications / 3 positions. Budget amendments will be made as outlined in the Fiscal Note. Douglas moved approval of the suggested Fiscal Note. Supported by Gingell. Motion carried unanimously on a roll call vote with Potter absent. 22. DEPARTMENT OF MANAGEMENT AND BUDGET – FISCAL YEAR 2009 YEAR -END REPORT AND BUDGET AMENDMENTS Management and Budget is requesting the Board of Commissioners accept the report of operations for FY 2009 and the results of operations by line item after inclusion of expenditures, accruals, encumbrances, appropriations carried forward, transfer, adjustments and closing entries are approved. Various FY 10 General Fund and General Purpose Budgets will be amended to include $234,678.15 in outstanding FINANCE COMMITTEE Page 9 December 3, 2009 purchase orders (encumbrances) as detailed the scheduled attached to the reso lution. The resolution also authorizes adjustments to Undesignated General Fund Balances, appropriations for Carry Forwards and CRIMP program savings, the write off of uncollectible debts and acceptance of donations into Restricted Funds. The FY 2009 budget be amended pursuant to Schedules A and B of the Resolution. Woodward moved approval of the attached suggested Resolution. Supported by Long. Greimel moved to amend: a) To create a new category of designated fund balance called “Land Bank Startup Fun d” with a $250,000 designation, pending the potential establishment of a Land Bank Authority by the Board of Commissioners, to be reflected as a new line item under “Deduct from General Undesignated Fund Balance. b) Add $250,000 to $(36,775,634.61) in the “T otal Subtractions to General Fund Balance” line item at the top of page 7 for a result number of $(37,025,634.61). c) Add $(250,000) to (2,362,903.43) in the “Adjusted Total including Additions/Subtractions” line at the top of page 7 for a re sulting number of: $(2,612,903.43). d) Subtract $250,000 from $351,087.81 in the “Undesignated Fund Balance at the End of the Year” line at the top of page 7 for a resulting number of: $101,087.81. e) Add an additional BE IT FURTHER RESOLVED paragraph immediately preceding th e last three existing BE IT FURTHER RESOLVED paragraphs stating: BE IT FURTHER RESOLVED that, if the Board of Commissioners does not vote to establish a Land Bank Authority on or before July 1, 2010, then the $250,000 designated in the ‘Land Bank Startup Fund’ shall automatically revert to Undesignated Fund Balance, leaving $0 in the ‘Land Bank Startup Fund.” Supported by Coulter. Roll Call on the amendment: Ayes: Woodward, Greimel, Zack, Coulter Nays: Gingell, Douglas, Long, Potts, Taub, Middleton Absent: Potter Motion failed. Main motion carried unanimously on a roll call vote with Potter absent. 23. DEPARTMENT OF MANAGEMENT AND BUDGET – APPROVAL OF FY 2009 DEFICIT ELIMINATION PLAN Management and Budget is requesting authorization to submit its deficit elimination plan for governmental funds experiencing negative unreserved fund balances and proprietary funds experiencing negative unrestricted net assets pursuant to the General Revenue Sharing Act and Public Act 34 of 2001. The plan includes actions for three funds with negative unreserved fund balances and one fund with negative unrestricted net assets as outlined in a letter from Mr. Soave to the Michigan Department of Treasury dated December 10, 2009. Mr. Soave indicated that they are wo rking with the State to change the law to eliminate these deficits FINANCE COMMITTEE Page 10 December 3, 2009 Long moved approval of the attached suggested Resolution. Supported by Taub. Motion carried unanimously on a roll call vote with Potter absent. 24. MR #09259 – ACT 196 PUBLIC TRANSPOR TATION AUTHORITY – MILLAGE REQUEST FOR AUGUST 3, 2010 BALLOT The resolution was introduced by Commissioner Scott to authorize the Oakland County Public Transportation Authority (OCPTA) to utilize Section 18 of Act 196 for the purpose of placing before the voters residing in the OCPTA area the proposition of establishing a .59 millage rate for the years 2010 -2013 to support public transportation within the OCPTA area. The County Clerk would be directed to do all things necessary to place the question on th e ballot. The proposition form would reflect the withdrawal or addition of political subdivisions from or to the Authority. The prop osition would be placed on the August 3, 2010 primary election ballot. Gingell moved approval of the attached suggested F iscal Note. Supported by Long. Woodward moved to strike “2012, 2013” from the resolution and the Fiscal Note. Supported by Zack. Roll Call: Ayes: Zack, Coulter, Woodward, Greimel Nays: Douglas, Long, Potts, Taub, Gingell, Middleton Absent: Potter Motion failed. Roll Call on the main motion: Ayes: Long, Potts, Taub, Gingell, Douglas, Middleton Nays: Zack, Coulter, Woodward, Greimel Absent: Potter Motion carried. 25. BOARD OF COMMISSIONERS – ADOPTION OF “FIX IT FIRST” POLICY IN APPROPRIATION OF TRI-PARTY ROAD PROGRAM EXPENDITURES Greimel moved the recommended resolution. Supported by Potts. Greimel moved to postpone the resolution until the next regular meeting of the Finance Committee. Supported by Taub. Roll Call to postpone: Ayes: Potts, Taub, Zack, Coulter, Woodward, Gingell, Greimel, Middleton Nays: Douglas, Long Absent: Potter Motion carried. Taub moved to reconsider postponement. Supported by Douglas. Roll Call to reconsider postponement : Ayes: Taub, Douglas, Long FINANCE COMMITTEE Page 11 December 3, 2009 Nays: Zack, Coulter, Woodward, Gingell, Greimel, Potts, Middleton Absent: Potter Motion failed. Zack moved to establish a study group of Finance to explore formation of a Land Bank Authority for Oakland County, members to be designated by the Finance Committee chair. Roll Call: Ayes: Zack, Coulter, Woodward, Greimel, Potts Nays: Gingell, Douglas, Long, Taub, Middleton Absent: Potter Motion failed. COMMUNICATIONS A. Department of Management and Budget / Purchasing Division – Contract Exception Report for the Month of November, 2009 B. Multi-Departmental – Prosecuting Attorney, Circuit Court – Family Division and Children’s Village – Program Year (PY) 2010 Juvenile Accountability Block Grant (JABG) Application C. Sheriff’s Office – CY 2010 Marine Safety Program Grant Ap plication D. Health and Human Services – Homeland Security division – 2009 – 2010 Hazardous Materials Emergency Preparedness (HMEP) Grant Application E. County Executive – Memorandum RE: Half-Day Symposium on Declining Assessments, Multi-Year Budgeting and Cost Savings to Benefit Reform F. Notice of Hearing RE: Request for New Industrial Facility Exemption Certificates to Extend the Exemption Period of Existing Industrial Facility Exemption Certificates for a. Data Reproductions Corp., IFEC #2000 -625, Located at 4545 Glenmeade, Auburn Hills, MI 48326 b. Louca Mold & Aerospace Machining Inc., IFEC #2003 -506, Located at 1460 Atlantic, Auburn Hills, MI 48326 c. Unique Fabricating, IFEC #2003-042, Located at 800 Standard Parkway, Auburn Hills, MI 48326 Woodward moved to receive and file the communications. Supported by Middleton. Motion carried on a voice vote. OTHER BUSINESS / ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 11:35 a.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle FINANCE COMMITTEE Page 12 December 3, 2009 Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.