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HomeMy WebLinkAboutMinutes - 2010.01.26 - 36415 January 26, 2010 The meeting was called to order by Chairperson Scott at 9:33 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: John Scott, Robert Gosselin, Jim Nash, Bradford Jacobsen, Kim Capello, Jim Runestad, Tim Burns, Steve Schwartz PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: COUNTY EXECUTIVE Phil Bertolini, Deputy County Executive Doug Smith, Deputy County Executive FACILITIES ENGINEERING Paul Hunter, Manager FACILITIES MANAGEMENT Art Holdsworth, Director Mike Hughson, Property Manager HEALTH AND HUMAN SERVICES George Miller, Director HOMELAND SECURITY Theodore Quisenberry, Manager PARKS AND RECREATION COMMISSION Dan Stencil, Executive Officer Mike Donnelon, Chief, Facilities Maintenance PLANNING AND ECONOMIC DEVELOPMENT Dan Hunter, Manager Bret Rasegan, Supervisor Mary Langhauser, Supervisor Larry Falardeau, Principal Planne r SHERIFF’S OFFICE Mike McCabe, Undersheriff Dale Cunningham, Business Manager Charles Snarey, Major TREASURER Andy Meisner, Treasurer Jim VanLeuven, Chief Deputy Treasurer FRIENDS OF HIGHLAND REC. AREA Richard G. Russell, Jr., President Timothy A. Wily, Vice President MICHIGAN DNRE William Althoff, Highland Rec. Area, Park Supvsr. BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bradford Jacobsen Kim Capello Jim Runestad Tim Burns Steven Schwartz JOHN SCOTT Chairperson ROBERT GOSSELIN Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 January 26, 2010 PUBLIC COMMENT None APPROVAL OF THE MINUTES Jacobsen moved approval of the minutes of January 12, 2010, as printed. Supported by Capello . Motion carried on a voice vote. AGENDA ITEMS 1. THE DEPARTMENTS OF FACILITIES MANAGEMENT AND PARKS AND RECREATION – REQUEST TO GRANT A WATER MAIN EASEMENT TO THE CHARTER TOWNSHIP OF WHIT E LAKE, WHITE LAKE OAKS COUNTY PARK The Charter Township of White Lake is in the process of extending its water supply and fire protections system to provide serve to the eastern boun dary of the Township. To accomplish this, the Charter Township of White Lake has requested a 15 -foot easement for a water main adjacent to the north edge of Pontiac Lake Road in the northeast corner of White Lake Oaks County Park. The resolution authorizes granting this easement to the Charter Township of White Lake for $1.00. Runestad moved approval of the attached suggested resolution. Supported by Gosselin. Motion carried on a roll call vote with Burns absent. 2. DIVISION OF PLANNING AND ECO NOMIC DEVELOPMENT SERVICES – REQUEST FOR APPROVAL OF RESTORATION AGREEMENT BETWEEN OAKLAND COUNTY AND MICHIGAN DEPARTMENT OF NATURAL RESOURCES, PARKS AND RECREATION DIVISION Planning and Economic Development Services is seeking approval of a restoration ag reement between Oakland County and the Michigan Department of Natural Resources (MDNR) to establish a formal agreement between the Parties for the restoration of the Haven Hill Complex Historic District, formerly the Edsel Ford Estate, which is located wit hin the Highland State Recreation Area. Under the agreement the County would provide the MDNR with $25,000.00 to restore Haven Hill, as directed in the Statement of Work attached as Exhibit A. If the MDNR does not complete the work within 24 months of ful l execution of this agreement, the MDNR would repay the County all funds which were not used to complete the work. Runestad moved approval of the attached suggested resolution. Supported by Jacobsen. Motion carried on a roll call vote . 3. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT PLAN (MICHIGAN MOTION PICTURE STUDIOS, LLC PROJECT) – CITY OF PONTIAC The Economic Development Services Division is seeking approval of the Michigan Motion Picture Studios, LLC Projec t Plan in the City of Pontiac. The project involves the renovation of an empty 368,400 square foot building by expanding the facility with new construction and seven sound stages of approximately 185,000 square feet located on site. The project would ser ve the growing needs of the Planning & Building Committee Page 3 January 26, 2010 Michigan film industry by becoming Michigan’s only full -service film business facility. It would provide education and training facilities to serve the State’s unemployed workers and students who desire to enter into the film and television business. The total project cost is $60,000,000 of which $23,000,000 would come from Recovery Zone Facility Bonds . The remaining costs would come from the City of Pontiac Infrastructure Recovery, Federal New Markets Tax Credits, Michigan Fi lm Infrastructure Tax Credits and Partner Equity or an additional bond purchase. The resolution reflects that the Oakland County Board of Commissioners determines that the Michigan Motion Picture Studios, LLC Project Plan constitutes a public purpose as c ontemplated by the Economic Development Corporations Act. The Oakland County Board of Commissioners will hold a public hearing prior to the approval of this Project. Schwartz requested that this item be placed on the regular agenda of the full Board of C ommissioners. Schwartz moved approval of the attached suggested resolution. Supported by Capello. Motion carried unanimously on a roll call vote. Schwartz moved to set a public hearing on Tuesday, February 2, 2010, at 7:05 p.m. Supported by Jacobsen. Motion carried unanimously on a roll call vote. 4. BOARD OF COMMISSIONERS – 2009 ANNUAL REPORT OF THE PLANNING AND BUILDING COMMITTEE Pursuant to the Oakland County Board of Commissioners Board Rules, Rule XI, Section D (5), The Planning and Building Committee is required to inspect all County -owned buildings and grounds biennially and submit an annual written report with recommendations as to the necessary improvement s, repair or upkeep needed to place the buildings in a reasonably sufficient condit ion, considering the aesthetic surroundings. The report reflects major accomplishments in 2009, Projects/Plans for 2010 and recurring projects. The 2009 Annual Report has been expanded to include a Mission Statement, an Overview of Operations, Real Estate Activities, a list of properties leased off campus for Oakland County Departmental Use and charts indicating employment, square footage and budget trends. Mr. Holdsworth noted that there are four parcels that have been designated for development: t he first is 85.32 acres at the south end of the service center campus that was acquired from the State of Michigan (former Clinton Valley Hospital site), a 9.35-acre parcel for the future Clarkston District Courthouse, a 10.08-acre parcel in Oakland Townsh ip donated to the County Water Resources Commissioner for water wells and some excess land located at both the east and west ends of the Airport property. There are 15 properties in Pontiac in which houses were condemned. Facilities Management oversees these properties and is planning on demolishing these properties once they receive approval from the Oakland County Treasurer. Mr. Holdsworth indicated that in the future his department will be providing the Planning and Building Committee with a Facil ities Report that projects more definitively the land use of County -owned properties. The 2009 Annual Report is to be submitted to the full Board for review. Runestad moved the foregoing 2009 Annual Report of the Planning and Building Committee to the full Board for review. Supported by Capello. Planning & Building Committee Page 4 January 26, 2010 Motion carried on a roll call vote with Schwartz voting no. 5. FACILITIES MANAGEMENT/ENGINEERING – RECOMMENDATION TO RECEIVE BIDS FOR WORK RELEASE FACILITY RENOVATION PROJECT Facilities Management/Engineering is seeking Committee authorization at this time to receive bids for the Work Release Facility (WRF) Renovation Project. Due to the budget crisis, the Sheriff’s Office has decided to close the Frank Greenan Facility in Auburn Hills. The plan is to rem ove the whole work release inmate population from the WRF to place them on tethers and relocate inmate classifications from the Greenan facility and the Jail to the WRF. The laundry operation at the Frank Greenan facility will be relocated to the WRF in the area currently used by the kitchen. All food preparation would be reverted back to the kitchen at the main jail. In order to accomplish these moves, several building renovations need to be made to the WRF. The project is estimated to cost $500,000. Gosselin moved to authorize Facilities Management/Engineering to receive bids for the Work Release Facility Renovation Project. Supported by Capello. Motion carried unanimously on a roll call vote. CONSENT AGENDA – INFORMATIONAL ITEMS A. 2010 Facility Inspection List The 2010 Facility Inspection List was passed around to allow commissioners to sign up for County facility inspections during 2010. The original was given to the Committee Coordinator, and copies were distributed to all Planning and Building Committee members. Capello moved to receive and file the item on the Consent Agenda. Supported by Jacobsen. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:35 a.m. _________________________________ __________________________________ Pamela L. Worthington Lawrence Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.