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HomeMy WebLinkAboutMinutes - 2010.01.28 - 36417TOM MIDDLETON Chairperson MIKE GINGELL Vice Chairperson TIM GREIMEL Minority Vice Chairperson January 28, 2010 Chairperson Middleton called the meeting of the Finance Committee to order at 9:04 a.m. in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton , Mike Gingell, Tim Greimel, Sue Ann Douglas, Christine Long, David Potts, Shelley Taub, Helaine Zack, David Coulter, David Woodward COMMITTEE MEMBERS ABSENT WITH NOTICE: Jeff Potter OTHERS PRESENT CORPORATION COUNSEL Jody Hall, Assistant Counsel Mary Mara, Assistant Counsel COUNTY EXECUTIVE Jerry Poisson, Deputy Executive Phil Bertolini, Deputy Executive FACILITIES MANAGEMENT Art Holdsworth, Director Mike Hughson, Property Specialist FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Linda Pearson, Analyst Nancy Falardeau, Analyst Monica Tinsley, Analyst HEALTH Kathy Forzley, Manager HUMAN RESOURCES Nancy Scarlet, Director Cathy Shallal, Manager Dawn Smith, Wellness Coordinator Brenthy Johnston, Analyst INFORMATION TECHNOLOGY Ed Poisson, Director Janette McKenna, Chief MANAGEMENT & BUDGET Laurie Van Pelt, Director MEDICAL EXAMINER Bob Gerds, Administrator PARKS & RECREATION COMMISSION Dan Stencil, Director Sheila Cox, Analyst Melissa Prowse, Business Development Rep. PROSECUTING ATTORNEY Terri Meiers, Admin. Financial Coordinator PUBLIC SERVICES Mike Zehnder, Director OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Sue Ann Douglas Christine Long Jeff Potter David Potts Shelley Taub Helaine Zack David Coulter David Woodward FINANCE COMMITTEE Page 2 January 28, 2010 OTHERS PRESENT CONTINUED ROAD COMMISSION Tom Blust, Director of Engineerin g Tom Noechel, Programming Supervisor BOARD OF COMMISSIONERS Lawrence Doyle, Administrative Director Harvey Wedell, Sr. Analyst Sheryl Mitchell, Sr. Analyst Julia Ruffin, Liaison Helen Hanger, Sr. Committee Coordinator PLEDGE OF ALLEGIANCE APPROVAL OF THE PREVIOUS MINUTES Long moved approval of the previous minutes of January 11, 2010 as printed. Supported by Taub. Motion carried on a voice vote. APPROVAL OF THE AGENDA Gingell moved to approve the agenda with the removal of Item #9. Supported by Potts. Motion carried on a voice vote. PUBLIC COMMENT Ms. Smith explained that several commissioners had asked if Oakfit screening dates could be scheduled on the same days they were present for committee meetings. Screenings to be held on Monday, April 12, 2010 and Thursday, April 29, 2010 are scheduled on committee dates. Ms. Smith indicated she would be available following the meeting to schedule commissioners. 7. FISCAL YEAR (FY) 10 / FY 11 / FY 12 CONTINGENC Y REPORT The Contingency Fund balance of $302,534 will remain unchanged by today’s actions. Taub moved to receive and file the FY 2010 Contingency Report dated January 21, 2010. Supported by Douglas. Motion carried on a voice vote. REGULAR AGENDA 8. MR #10013 – PARKS AND RECREATION – DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF PURCHASE AGREEMENT FOR THE ACQUISITION OF 186 - ACRES FOR EXPANSION OF INDEPENDENCE OAKS COUNTY PARK Facilities Management, on behalf of the Parks and R ecreation Commission (PRC) is requesting authorization of a purchase agreement between the County of Oakland and Craig and Maria Arnold for purchase of 186 -acres known as parcel #08-03-201-007 at 10275 Sashabaw Road and 08 -03-201-006 at 511 Oak Hill Road, Clarkston, Michigan to expand Independence Oak County Park. The negotiated price of the property is $2,836,000. Pursuant to MR #08009, a Michigan Department of Natural Resources Trust Fund Land Acquisition Project Agreement authorized grant reimbursement of forty-two percent of the State FINANCE COMMITTEE Page 3 January 28, 2010 Certified Fair Market Value equating to $945,000. Remaining funding is available within the PRC’s FY 10 Capital Improvement Program Budget. No budget amendments are required. Mr. Stencil and staff provided a presenta tion on this property acquisition and planned usage. He explained that one area of increased focus as a result of the earlier reorganization of the PRC was to energize programmatic efforts including outreach programs for areas where the PRC does not have a physical presence and partnership with the local units were historically the PRC has not. A presentation on these changes will be made to the PRC Board on February 3. Several committee members indicated they were still waiting for the results of the Urban Strategy At Commissioner Taub’s inquiry, Mr. Hughson indicated that he would provide her with a figure on how much property tax this acreage currently generates. It was noted that of the total acreage, about 140 acres are wetlands. Gingell moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried on a roll call vote with Zack voting no and Potter absent. 10. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – 2010 W.K. KELLOGG FOUNDATION GRANT TO SUPPORT MIC HIGAN NURSE FAMILY PARTNERSHIP PROGRAM AGREEMENT ACCEPTANCE The Health Division is requesting authorization to accept a W.K. Kellogg Foundation grant of $55,000 from the Nurse-Family Partnership for the period of January 4, 2010 through March 31, 2010. F unding for the Michigan Nurse-Family Partnership Program was discontinued by the State. These grant funds will be used to transition remaining cases from the Nurse Family Partnership Program to the Health Division’s Community Nursing Unit. No positions are funded by the grant. The FY 2010 budget will be amended as outlined in the Fiscal Note. Greimel moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Potter absent. 11. MR #10015 – PUBLIC SERVICES / MEDICAL EXAMINER – CONTRACT TO PROVIDE TOXICOLOGY SERVICES TO BAY COUNTY AND TUSCOLA COUNTY The Medical Examiner is requesting authorization to contract with the counties of Bay and Tuscola to provide toxicology services for the peri od January 1, 2009 through December 31, 2009. Previous contracts were established per MR #07294. The proposed agreement is anticipated to generate General Fund dollars of $3,750 in annual revenue (25 cases per year at $150 per case). The FY 10 – FY 12 revenue budget was based on assumptions the contract would be renewed. No budget amendment is necessary at this time. Mr. Gerds explained that the process to renew this contract began in early 2009 but took an extended period of time to work out the details. No response was received from Lapeer and Saginaw, who were also under the previous contract. Contract rates established by the previous contract would remain unchanged. Following the Public Services Committee meeting on Tuesday, Mr. Gerds explained that he was informed that Tuscola and Bay counties will be discontinuing the contract after January, 2010 and instead will use the services of National Med. FINANCE COMMITTEE Page 4 January 28, 2010 Fiscal Services staff noted that as a result of this new information, a budget amendment will be made with the quarterly report. Gingell moved approval of the attached suggested Fiscal Note. Supported by Greimel. Motion carried unanimously on a roll call vote with Potter absent. 12. DEPARTMENT OF INFORMATION TECHNOLOGY – FIRST QUARTER 2010 DEVELOPMENT APPROPRIATION TRANSFER Information Technology is requesting authorization to transfer a first quarter 2010 development appropriation from the non-Departmental budget to the use r departments in an amount equal to actual expenses consistent with t he schedule attached to the resolution. Appropriations include : development charges of $1,276,894.04 and imaging development charges of $20,993.41 to General Fund/General Purpose County departments , direct charges to Special Revenue and Proprietary fund departments of $470,300.76 and $15,125.08 for non-governmental imaging development and $274.50 for non-county agencies. Budget amendments will be made as outlined in the schedule. Taub moved approval of the attached suggested Fiscal Note. Supported by Potts. Motion carried unanimously on a roll call vote with Potter absent. 13. DEPARTMENT OF INFORMATION TECHNOLOGY – 2009/2010 MASTER PLAN QUARTERLY STATUS EXECUTIVE SUMMARY Mr. Bertolini summarized the contents of the Information Technology 2009/2010 Master Plan Quarterly Status Executive Summary dated January 15, 2010. He noted that IT had planned for 84% fixed labor delivery and 16% discretionary and was pleased to report that those figures ha ve been adjusted to 75% and 25%, meaning that more time is being spent to supply new technologies to end users, which helps to meet their budget tasks, and less time on maintenance and support. Also the use of overtime hours previously authorized by the Board of Commissioners remains at zero. Long moved to receive and file the summary. Supported by Gingell. Motion carried on a voice vote. 14. MR #09286 – BOARD OF COMMISSIONERS – ADOPTION OF “FIX It First” POLICY IN APPROPRIATION OF TRI-PARTY ROAD PROGRAM EXPENDITURES The resolution was introduced by Comm issioner Greimel to amend the Tri -Party Road Improvement Program – Funding and Project Approval Process to limit the use of the County’s contributed portion of Tri - Party funding to the repair of roads and limited reconfiguration of roads for safety purpose s. Greimel moved to report to recommend approval of the suggested Resolution. Supported by Zack. Greimel moved to amend the resolution as follows NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby adopts a policy of appropriating its share of Tri-Party Road Improvement Program funding only to the repair, REPAVING AND RESURFACING of roads and to the limited reconfiguration o f FINANCE COMMITTEE Page 5 January 28, 2010 roads for safety purposes. BE IT FURTHER RESOLVED that this new policy of the Oakland County Boa rd of Commissioners expressly prohibits the use of its share of Tri -Party Road Improvement Program dollars to be used for: (a) the widening of roads by adding through lanes in both directions; (b) the extension of roads into areas where the roads did not p reviously go; and/or (c) the construction of entirely new roads. BE IT FURTHER RESOLVED that this new policy will continue to permit the use of Tri -Party Road Improvement Program dollars for the construction of middle turn lanes, right turn lanes, and left turn lanes (even if doing so means that a road will be expanded from two lanes to three lanes or from four lanes to five lanes) AND WILL CONTINUE TO PERMIT THE USE OF TRI-PARTY ROAD IMPROVEMENT PROGRAM DOLLARS FOR THE CONSTRUCTION OF BOULEVARDS, SO LONG AS SUCH PROJECTS DO NOT INVOLVE THE CONSTRUCTION OF ADDITIONAL THROUGH LANES and will continue to permit the use of Tri-Party Road Improvement Program dollars for the paving of gravel roads so long as such newly paved roads are only two lanes or three lanes (two lanes with a middle turn lane). BE IT FURTHER RESOLVED THAT THE RESTRICTIONS ON THE USE OF TRI -PARTY ROAD IMPROVEMENT PROGRAM FUNDS PROVIDED BY THIS RESOLUTION DO NOT APPLY TO PROJECTS FOR WHICH DESIGN WORK AND /OR RIGHT-OF-WAY ACQUISITION BEGAN PRIOR TO THE PASSAGE OF THIS RESOLUTION. BE IT FURTHER RESOLVED that the Board of Commissioner s requests the Oakland County Clerk to forward copies of this resolution to the Road Commission for Oakland County and to all cities, villages, and townships in Oakland County. Chairperson, we move the adoption of the foregoing resolution. Supported by Zack. Roll Call: Ayes: Potts, Zack, Coulter, Woodward, Greimel Nays: Gingell, Douglas, Long, Taub, Middleton Absent: Potter Motion to amend failed. Taub moved to reconsider the amendment. Supported by Woodward. Roll Call: Ayes: Taub, Gingell, Douglas, Long, Potts, Middleton Nays: Zack, Coulter, Woodward, Greimel Absent: Potter Motion carried. Roll call on the amendment: Ayes: Zack, Coulter, Woodward, Greimel, Taub Nays: Gingell, Douglas, Long, Potts, Middleton Absent: Potter Motion to amend failed. Roll call on the main motion: Ayes: Coulter, Woodward, Greimel, Zack Nays: Gingell, Douglas, Long, Potts, Taub, Middleton Potter: Potter Motion failed. FINANCE COMMITTEE Page 6 January 28, 2010 COMMUNICATIONS A. Economic Development & Community Affairs / Arts, Culture and film – FY 2010 Regional Regranting Services Grant Application – Michigan Council for Arts and Cultural Affairs B. Request Submitted to State Tax Commission to Revoke the Personal Property Component(s) of the Industrial Facilities Exemption for the Following: 1. Ex. Cert. #1999 -089 – Chrysler LLC of 1000 Chrysler Drive, Cims 485 -12-30, Auburn Hills, MI 48326 2. Ex. Cert. #2006 -683 – Grid4 Communications of 099 Wilshire Dr., Ste. 310, Troy, MI 48084 3. Ex. Cert. #2007 -293 – Microposite Inc., of 40000 Grand River Ste., 103, Novi, MI 48375 Gingell moved to receive and file the communications. Supported by Long. Motion carried on a voice vote. OTHER BUSINESS / ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 10:30 a.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.