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Home My WebLink AboutMinutes - 2010.02.11 - 36420TOM MIDDLETON Chairperson MIKE GINGELL Vice Chairperson TIM GREIMEL Minority Vice Chairperson February 11, 2010 Chairperson Middleton called the meeting of the Finance Committee to order at 9:06 a.m. in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton , Mike Gingell, Tim Greimel, Sue Ann Douglas, Christine Long, David Potts, Shelley Taub, David Coulter, David Woodward COMMITTEE MEMBERS ABSENT WITH NOTICE: Jeff Potter, Helaine Zack OTHERS PRESENT CLERK/REGISTER OF DEEDS Chris Ward, Deputy Mike Senyko, Deputy Joe Rozell, Elections Director CORPORATION COUNSEL Jody Hall, Assistant Counsel COUNTY EXECUTIVE Phil Bertolini, Deputy Executive FACILITIES MANAGEMENT Art Holdsworth, Director Bob Larkin, Manager Mike Hughson, Property Specialist FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Nancy Falardeau, Analyst Monica Tinsley, Analyst HUMAN RESOURCES Nancy Scarlet, Director Cathy Shallal, Manager Chaunda Nash -Tipton, Analyst Lori Motyka, Supervisor MANAGEMENT & BUDGET Laurie Van Pelt, Director PARKS & RECREATION COMMISSION Sue Welk, Manager Mike Donnellon, Chief Sheila Cox, Capital Improvement Coordinator Melissa Prowse, Business Development Rep. PLANNING & ECONOMIC DEVELOPMENT Dan Hunter, Manager Steve Huber, Marketing Officer Dave Schreiber, Supervisor Larry Falardeau, Principal Planner OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Sue Ann Douglas Christine Long Jeff Potter David Potts Shelley Taub Helaine Zack David Coulter David Woodward FINANCE COMMITTEE Page 2 February 11 , 2010 OTHERS PRESENT CONTINUED PROSECUTING ATTORNEY Paul Walton, Chief Terri Meiers, Admin. Financial Coordinator PURCHASING Jack Smith, Manager TREASURER Jim VanLeuven, Deputy FRIENDS OF HIGHLAND REC. AREA Richard Russell, Jr., President BOARD OF COMMISSIONERS Lawrence Doyle, Administrative Director Harvey Wedell, Sr. Analyst Julia Ruffin, Liaison Helen Hanger, Sr. Committee Coordinator PLEDGE OF ALLEGIANCE APPROVAL OF THE PREVIOUS MINUTES Taub moved approval of the previous minutes of January 28, 2010 as printed. Supported by Douglas. Motion carried on a voice vote. APPROVAL OF THE AGENDA Coulter moved to approve the agenda as printed. Supported by Potts. Motion carried on a voice vote. PUBLIC COMMENT 7. FISCAL YEAR (FY) 10 / FY 11 / FY 12 CONTINGENCY REPORT The FY 10 Contingency Fund balance of $302,534 will remain unchanged by today’s actions. Adoption of Item 8 by the Board of Commissioners will reduce the FY 10 Classification and Rate Change account by $2,693 to $165,721. Taub moved to receive and file the FY 2010 Contingency Report dated February 3, 2010. Supported by Potts. Motion carried on a voice vote. REGULAR AGENDA 8. MR #10021 – HUMAN RESOURCES DEPARTMENT – SALARY ADMINISTRATION PLAN 1 ST QUARTERLY REPORT FOR FY 2010 Pursuant to the Salary Administration Plan , Human Resources staff has reviewed the salary grade placement of 1 classification / 1 position within the Clerk/Register of Deeds Office and is recommending an upgrade from a Grade 11 to a Grade 12. Also, one new classification will be created as indicated in the resolution. The FY 10 – FY 12 budgets will be amended as detailed in the Fiscal Note. Long moved approval of the attached suggested Fiscal Note. Supported by Taub. FINANCE COMMITTEE Page 3 February 11 , 2010 Roll Call: Ayes: Gingell, Douglas, Long, Taub, Middleton Nays: Greimel, Coulter, Woodward Abstain: Potts Absent: Potter, Zack Motion carried. 9. MR #10020 – COUNTY CLERK/REGISTER OF DEEDS – ELECTIONS DIVISION – AGREEMENT TO UTILIZE THE SERVICES OF THE OAKLAND COUNTY BOARD OF CANVASSERS BY THE CHARTER TOWNSHIPS OF OAKLAND, ORION AND OXFORD The Clerk is requesting authorization to enter into agreements with the Charter Townships of Oakland, Orion and Oxford to provide the services of the Oakland County Board of Canvassers at a fee of $25.00 per precinct to help defray the cost of election certification. Contracts with Oakland and Oxford are renewals and were previously incorporated into the FY 10 – FY 12 Adopted Budget. The FY 10 – FY 12 Budget will be amended to reflect increased revenues and expenses for Orion as outlined in the Fiscal Note. Gingell moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Potter and Zack absent. 10. TREASURER’S OFFICE – BOARD OF COMMISSIONERS APPROVAL TO WAIVE INTEREST AND FEES FOR CERTAIN QUALIF YING TAXPAYERS THROUGH APRIL 30, 2010 The County Treasurer is requesting authorization to waive late penalty charges through April 30, 2010, for homestead property taxes of eligible persons (senior citizens, disabled, etc), if the person makes a claim before February 15 for a property credit to their local municipality as allowed for by Act No. 281 of 1967. This action will have no measurable impact on General Fund revenues. Gingell moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Potter and Zack absent. 11. MR #10022 – THE DEPARTMENT OF FACILITIES MANAGEMENT AND PARKS AND RECREATION – REQUEST TO GRANT A WATER MAIN EASEMENT TO THE CHARTER TOWNSHIP OF WHITE LAKE, WHITE LAKE O AKS COUNTY PARK Facilities Management, on behalf of the Parks and Recreation Commission (PRC), is requesting authorization to enter into an agreement with the Charter Township of White Lake, for the sum of $1, for extension of a water main easement to sup ply water and fire protection systems to the easterly boundary of the Township. The easement will be adjacent to the north edge of Pontiac Lake Road in the extreme northeast corner of White Lake Oaks County Park. The Park will not be required to connect t o the new water main. All costs of construction will be borne by the Township. The PRC authorized this action on January 6, 2010. No budget amendment is necessary. Douglas moved to report to amend the resolution by striking the 5th WHEREAS and by substituting the attached version of the Grant of Water Main Easement in Gross and Exhibit “A” in place of the original attachments to the resolution. Supported by Greimel. FINANCE COMMITTEE Page 4 February 11 , 2010 Motion to report to amend and substitute carried unanimously on a roll call vote with Potter and Zack absent. Douglas moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Potter and Zack absent. 12. FACILITIES MANAGEMENT – AUTHORIZATION AND FUNDING REQUEST FOR PRIMARY ELECTRICAL SYSTEM MAINTENANCE PHASE II Facilities Management is requesting authorization to proceed with Phase II of the Primary Electrical System Maintenance Project with transfer of $428,000 from Facilities Maintenance & Operations Fund Equity to the Project Work Order Fund. This project is part of the FY 2010 Capital Improvement Program. MR #07262 authorized Phase I for $100,000 for cleaning, testing, inspecting and identifying major repairs or upgrades to be addressed during Phase II. MR #09061 authorized an additional $100,000 to continue Phase I activities. Phase II work will be performed through a combination of existing service contracts, in -house staff, Detroit Edison Staff and other contracts as bid through the Purchasing Division. Taub moved approval of the attached suggested Fiscal Note. Supported by Potts. Motion carried unanimously on a roll call vote with Potter and Zack absent. 13. MR #10023 – PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION – REQUEST FOR APPROVAL OF RESTO RATION AGREEMENT BETWEEN OAKLAND COUNTY AND MICHIGAN DEPARTMENT OF NATURAL RESOURCES, PARKS AND RECREATION DIVISION Planning and Economic Development Services (PEDS) is requesting authorization to enter into a restoration agreement between Oakland County and the Michigan Department of Natural Resources, Parks and Recreation Division (MDNR), to restore Haven Hill Complex Historic Division (formerly the Edsel Ford Estate) located within the Highland State Recreation Area. The agreement states that PEDS will provide $25,000 to MDNR to perform restoration work, as well as provide in -kind services toward the restoration. Additional funding and services will be obtained through the MDNR and private/non-profit sector partners. The county will not be liable for any other fees or costs associated with this restoration. Fun ding is available in the PEDS FY 10 Professional Services Account. No budget amendment is recommended. Mr. Hunter explained that this project parallels the Main Street Program relative to reno vation of historic properties and he and Mr. Falardeau explained the potential Economic Development potential the complex could have as a conference center. The County would be providing this one - time funding for some initial preservation work to remove a sbestos. Taub moved to recommend approval of the suggested resolution . Supported by Gingell. Committee members asked if PEDS staff could first contact the Oakland County Parks and Recreation Commission to obtain their input or participation in this p roject prior to further consideration. Commissioner Taub also requested information on whether this property was part of the MDNR’s FINANCE COMMITTEE Page 5 February 11 , 2010 Payment in Lieu of Taxes (PILT) program. Long moved to postpone the item until the February 25 meeting of Finance. Su pported by Woodward. Motion to postpone carried on a voice vote. COMMUNICATIONS A. Department of Management and Budget / Purchasing D ivision – Contract Exception Report for the Month of February, 2010 B. Department of Information Technology – 2009 Wireless Oakland Initiative to Provide Technology Training: Retooling Automotive Engineers in Preparation for Defense Engineering Positions – Grant Application C. Economic Development & Community Affairs – FY 2009 Economic Development Initiative – Special Projects Grant Application D. Notice of Hearing RE: (1) Establishment of Industrial Development District Under P.A. 198 of 1974, as Amended and (2) New Personal Property Tax Abatement Under P.A. 328 of 1998, as Amended Douglas moved to receive and file the co mmunications. Supported by Gingell. Motion carried on a voice vote. OTHER BUSINESS / ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 10:05 a.m. ________________________ _______________________________ Helen A. Hanger Nancy Wenzel Senior Committee Coordinator Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.