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HomeMy WebLinkAboutMinutes - 2010.02.25 - 36425TOM MIDDLETON Chairperson MIKE GINGELL Vice Chairperson TIM GREIMEL Minority Vice Chairperson February 25, 2010 Chairperson Middleton called the meeting of the Finance Committee to order at 9:05 a.m. in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton , Mike Gingell, Tim Greimel, Sue Ann Douglas, Christine Long, Jeff Potter, David Potts, Shelley Taub, Helaine Zack, David Coulter, David Woodward COMMITTEE MEMBERS ABSENT : None. OTHERS PRESENT ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS Maureen Krauss, Director FACILITIES MANAGEMENT Art Holdsworth, Director FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Lynn Sonkiss, Chief HEALTH & HUMAN SERVICES George Miller, Director HUMAN RESOURCES Nancy Scarlet, Director Cathy Shallal, Manager INFORMATION TECHNOLOGY Ed Poisson, Director LIBRARY SERVICES Laura Mancini, Director PARKS & RECREATION COMMISSION Dan Stencil, Director Sheila Cox, Analyst Melissa Prowse, Business Development Rep. PLANNING & ECONOMIC DEVELOPMENT Dan Hunter, Manager Steve Huber, Marketing Officer Bret Rasegan, Supervisor Larry Falardeau, Principal Planner Brad Hansen, Program Coordinator PROSECUTING ATTORNEY Terri Meiers, Admin. Financial Coordinator PURCHASING Jack Smith, Manager SHERIFF Dale Cunningham, Business Manager BOARD OF COMMISSIONERS Lawrence Doyle, Administrative Director Harvey Wedell, Sr. Analyst OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Sue Ann Douglas Christine Long Jeff Potter David Potts Shelley Taub Helaine Zack David Coulter David Woodward FINANCE COMMITTEE Page 2 February 25 , 2010 OTHERS PRESENT CONTINUED Julia Ruffin, Liaison Helen Hanger, Sr. Committee Coordinator PLEDGE OF ALLEGIANCE APPROVAL OF THE PREVIOUS MINUTES Long moved approval of the previous minutes of February 11, 2010 as printed. Supported by Zack. Motion carried on a voice vote. APPROVAL OF THE AGENDA Gingell moved to approve the agen da with the removal of Item #13 – Management and Budget – Fiscal Year 2010 First Quarter financial Forecast and Budget Amendments . Supported by Coulter. Motion carried on a voice vote. Mr. Soave indicated that this item would be mailed out with the ne xt regular agenda material. PUBLIC COMMENT None. 7. FISCAL YEAR (FY) 10 / FY 11 / FY 12 CONTINGENCY REPORT The FY 10 Contingency Fund balance of $302,534 will remain unchanged by today’s actions. Taub moved to receive and file the FY 2010 Con tingency Report dated February 18, 2010. Supported by Douglas. Motion carried on a voice vote. REGULAR AGENDA 8. TREASURER’S OFFICE / WATER RESOURCES COMMISSIONER – RESOLUTION TO AUTHORIZE REDEMPTION OF OAKLAND COUNTY ROCHESTER HILLS WATER SUPPLY AN D SEWAGE DISPOSAL SYSTEM BONDS, SERIES 2005 The resolution would authorize the use of surplus proceeds and investment earnings, currently determined to be $894,568.29, for the purpose of redeeming part of the outstanding Rochester Hills Water Supply and Sewage Disposal System Bonds, Series 2005, dated December 1, 2005, in inverse order of maturity and further actions as identified in the resolution . Of the original bond principal amount of $3,800,000, $3,250,000 remains outstanding. An escrow fund shall be established for this purpose . Taub moved approval of the attached suggested Resolution. Supported by Potts. Motion carried on a roll call vote with Greimel, Potter and Woodward absent. FINANCE COMMITTEE Page 3 February 25 , 2010 9. PARKS AND RECREATION COMMISSION – SUPPORT FOR GRANT A PPLICATION TO THE MICHIGAN NATURAL RESOURCES TRUST FUND FOR THE OAKLAND COUNTY PARKS AND RECREATION NATURAL AREA ACCESSIBILITY IMPROVEMENTS AT HIGHLAND, LYON, RED AND ROSE OAKS COUNTY PARKS Consistent with the requirements of the Michigan Natural Resources Trust Fund (MNRTF), the Parks and Recreation Commission (PRC) is requesting approval of a resolution to support an application for a development grant for Natural Area Accessibility Improvements at Highland, Lyon, Red and Rose Oaks County Parks. The application seeks funding of $700,000, with $308,000 being state funds and $392,000 being required as local matching funds to be provided by the PRC FY 10 Capital Improvement Program Budget. Mr. Stencil reported that he would be presenting an urban strategy plan to the PRC on March 3. Long moved approval of the attached suggested Fiscal Note. Supported by Gingell. Motion carried on a roll call vote with Zack, Coulter and Woodward voting no and Potter absent. Douglas moved to receive and file the Report to the Chair for the application (grant procedure requirement). Supported by Potts. Motion carried on a voice vote. 10. MR #10029 – DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS/WASTE RESOURCE MANAGEMENT – APPROVAL OF OAKLAND COUNTY BROWNFIELD CONSORTIUM INTERLOCAL AGREEMENT Waste Resource Management is requesting authorization to enter into Interlocal agreements with the cities of Farmington Hills, Ferndale, Hazel P ark, Madison Heights and Pontiac, collectively known as the Oakland County Brow nfield Consortium, to delineate the relationship and responsibilities between the County and other consortium members pertaining to use of US EPA funding accepted pursuant to MR #09264. No budget amendment is required. Taub moved approval of the attache d suggested Fiscal Note. Supported by Gingell. Motion carried unanimously on a roll call vote with Potter absent. 11. FACILITIES MANAGEMENT – LIBRARY CONSOLIDATION PROJECT Facilities Management is requesting authorization to proceed with the Library C onsolidation Project in the amount of $62,160. Funding will be transferred from the Capital Improvement Program/Building Fund to the Project Work Order Fund for this project. The Reference Library, Library for the Visually and Physically Impaired (LVPHI) and the Adams-Pratt Law Library are all housed in separate locations within the Courthouse. Reductions in Library staffing levels and the transfer of the Adams -Pratt book collection to Cooley Law School has resulted in a lesser need for floor space to house the remaining core of the Adams -Pratt Law Library. All three libraries will be FINANCE COMMITTEE Page 4 February 25 , 2010 consolidated within the floor space currently occupied by the Adams -Pratt Law Library on the second floor of the courthouse. Potts moved approval of the attached sugges ted Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 12. MR #10023 – PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION – REQUEST FOR APPROVAL OF RESTORATION AGREEMENT BETWEEN OAKLAND COUNTY AND MICHIGAN DEPARTMENT OF NATURAL RESOURCES, PARKS AND RECREATION DIVISION (This item was postponed at the previous meeting on February 11, 2010.) Planning and Economic Development Services (PEDS) is requesting authorization to enter into a restoration agreement between Oakland County and the Michigan Department of Natural Resources, Parks and Recreation Division (MDNR), to restore Haven Hill Complex Historic Division (formerly the Edsel Ford Estate) located within the Highland State Recreation Area. The agreement states that PEDS will provide $25,000 to MDNR to perform restoration work, as well as provide in -kind services toward the restoration. Additional funding and services would be sought through the MDNR and private/non-profit sector partners. The C ounty will not be liable fo r any other fees or costs associated with this restoration. Funding is available in the PEDS FY 10 Professional Services Account. No budget amendment is recommended. Mr. Hunter presented a revised proposal. He reported that Payment in Lieu of Taxes for the property by the State included $80-$90,000 a year, with the largest beneficiary being the school district for debt purposes, then Oakland County and lastly the township which receive s about $3-4,000 a year. Mr. Falardeau reviewed aspects of the proje ct through a power point presentation. Potts moved to recommend approval of the attached suggested report. Supported by Coulter. Potts moved to postpone until the next regular meeting. Supported by Potter. Douglas moved to table. Supported by Zack . Motion to table carried on a roll call vote with Taub, Gingell and Greimel voting no. 13. DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2010 FIRST QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENTS Removed from the agenda (see page 1). 14. MR #10025 – BOARD OF COMMISSIONERS – TO RESCIND CERTAIN LANGUAGE FROM MISCELLANEOUS RESOLUTION 09161 AND TO SET COMMISSIONER SALARY FOR THE 2011-2012 TERM The resolution, introduced by Commissioner Douglas e t al., would rescind previously adopted language pursuant to MR #10025 and would set the salary for the 2011 and 2012 County Commissioner term of office at a 5% salary reduction in gross pay for 2011 and a “me too” for 2012. FINANCE COMMITTEE Page 5 February 25 , 2010 Douglas moved to report that the favorable effect of this resolution will be include d in the Fiscal Year 2011 -2013 adopted budget. Supported by Gingell. Motion carried unanimously on a roll call vote. COMMUNICATIONS A. Department of Management and Budget / Purchasing Division – Contract Exception Report for the Month of February, 2010 Purchasing Exception - Business Round Table Event: Mr. Soave explained that the procedures for accepting donations were adopted by Board R esolution and included certain thresholds that required either receipt by the Administration, with the information included through a Quarterly Report or acceptance through a board resolution if a larger sum. These donations do not impact the General Fund. He further explained that the Business Round Table is an advisory body to the County Executive consisting of volu nteers. Purchasing Exception – Netsmart Substance Abuse Contract : Mr. Miller explained that use of this vendor is a state requirement as part of the contract negotiated for all Substance Abuse Coordinating agencies state-wide. B. Department of Informatio n Technology – CLEMIS Funds – Financial Statements and Schedules for the Year Ended September 30, 2009 Taub requested that Mr. Daddow be asked to come to committee and review the status of the CLEMIS fund. C. State of Michigan: State 9-1-1 Committee Notice to County Clerks – Requirements for Local 9 -1-1 Surcharges Mr. Soave explained that once the Radio Communications Subcommittee identified a number, a proposed resolution would be brought forward regarding the 9 -1-1 surcharge. Taub moved to receive and file the communications. Supported by Gingell. Motion carried on a voice vote. OTHER BUSINESS / ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 10:45 a.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.