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HomeMy WebLinkAboutMinutes - 2010.03.16 - 36428 March 16, 2010 The meeting was called to order by Chairperson Scott at 9:36 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: John Scott, Robert Gosselin, Jim Nash, Bradford Jacobsen, Kim Capello, Jim Runestad, Tim Burns, Steve Schwartz PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: CIRCUIT COURT Kevin Oeffner, Court Administrator Lisa Langton, Deputy Court Administrator John Cooperrider, Business Manager, Probate COMMUNITY AND HOME IMPROVEMENT Gordon Lambert, Chief of Operations Karry Rieth, Manager Carla Spradlin, Grant Compliance/Prog. Coord. COUNTY EXECUTIVE Phil Bertolini, Deputy County Executive FACILITIES MANAGEMENT Art Holdsworth, Director Paul Hunter, Manager, Facilities Engineering Ed Joss, Supervisor, Facilities Planning PLANNING & ECONOMIC DEVELOPMENT Dan Hunter, Manager Bret Rasegan, Supervisor Mary Langhauser, Supervisor Bob Donohue, Planner Whitney Calio, Env. Prog. Coord., Waste Res. Mgmnt. BOARD OF COMMISSIONERS Tom Middleton, Commissioner, District #4 Larry Doyle, Administrative Director Harvey Wedell, Senior Analyst Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE PUBLIC COMMENT None. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bradford Jacobsen Kim Capello Jim Runestad Tim Burns Steven Schwartz JOHN SCOTT Chairperson ROBERT GOSSELIN Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 March 16, 2010 APPROVAL OF THE MINUTES Gosselin moved approval of the minutes of February 9, 2010 and February 23, 2010. Supported by Jacobsen. Motion carried on a voice vote. AGENDA ITEMS 1. MR #10030 – BOARD OF COMMISSIONERS – SUPPORT FOR CLARKSTON CHRYSLER JEEP TO HAVE ITS CHRYSLER JEEP FRANCHISE REINSTATED The General Government Committee referred this resolution to the Planning and Building Committee for consideration because they have determined that this is an economic development issue. The resolution reflects that the Oakland County Board of Commissioners supports the efforts by Clarkston Chrysler Jeep to have its Chrysler Jeep franchise reinstated. Jacobsen moved to report to the full Board with the recommendation that the resolution be adopted. Supported by Runestad. Motion carried unanimously on a roll call vote with Capello and Burns absent. 2. MR #10043 – BOARD OF COMMISSIONERS – SUPPORT FOR REINSTATING AUBUR N PONTIAC – GMC’S FRANCHISE The Public Services Committee is referring this resolution to the Planning and Building Committee for consideration because they have determined that this is an economic development issue. The resolution reflects that the Oakland County Board of Commissioners supports the efforts by Auburn Pontiac -GMC to have its franchise reinstated. Gosselin moved to report to the full Board with the recommendation that the resolution be adopted. Supported by Jacobsen. Motion carried unan imously on a roll call vote with Capello and Burns absent. 3. MR #10044 – BOARD OF COMMISSIONERS – SUPPORT FOR REINSTATING CAULEY CHEVROLET’S FRANCHISE The Public Services Committee is referring this resolution to the Planning and Building Committee for consideration because they have determined that this is an economic development issue. The resolution reflects that the Oakland County Board of Commissioners supports the efforts by Cauley Chevrolet to have its franchise reinstated. Gosselin moved to report to the full Board with the recommendation that the resolution be adopted. Supported by Jacobsen. Motion carried unanimously on a roll call vote with Capello and Burns absent. Planning & Building Committee Page 3 March 16, 2010 4. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – WASTE RESOURCE MANAGEMENT – EXTENSION OF NO HAZ PROGRAM THROUGH 2012 The County of Oakland , through its Waste Resource Management Unit, has been facilitating the North Oakland Household Hazardous Waste Consortium (NO HAZ) for the past eight years. After 2010 th e intention was that member communities would take over facilitation of the NO HAZ program, and Oakland County would no longer be involved. Many of the member communities have passed resolutions requesting that the County of Oakland continue as facilitato r of the program due to economic stresses. The Oakland County Waste Resource Management Unit believes the program is very important and wan ts to see it continue and grow, and County Administration supports the continuation of this program for an additiona l two years . The resolution authorizes the Waste Resource Management Unit to continue facilitating the NO HAZ Program for 2011 and 2012, provided the member communities reimburse the County for all costs and expenses connected with the operation of the pr ogram. Schwartz moved approval of the attached suggested resolution. Supported by Nash. Motion carried unanimously on a roll call vote with Burns absent. 5. DEPART MENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – WASTE RESOURCE MANAGEMENT- APPROVAL OF 2010 NO HAZ INTERLOCAL AGREEMENT The Department of Economic Development & Community Affairs – Waste Resource Management is seeking approval of the North Oakland County Household Hazardous Waste Interlocal Agreement between Oakland County and all munic ipalities that have signed the interlocal agreement and passed resolutions in support of the agreement. The communities interested in participating are Addison, Groveland, Lake Angelus, Oakland, Orion, Oxford, Rochester and Rochester Hills. The communiti es of Pontiac, Brandon, Commerce, Waterford and White Lake had previously participated, but they have chosen not to participate at this time. Jacobsen moved approval of the attached suggested resolution. Supported by Schwartz. Motion carried unanimously on a roll call vote with Burns absent. 6. DEPARTMENTS OF FACILITIES MANAGEMENT AND THE SHERIFF’S OFFICE – APPROVAL AND ACCEPTANCE OF LEASE AGREEMENT FOR SHERIFF’S DEPARTMENT STORAGE FACILITY, 5782 TEREX AVE., SUITES A & B, CLARKSTON, MICHIGAN The Departments of Facilities Management and the Sheriff’s Office are seeking approval and acceptance of the renewal of a lease agreement between the County of Oakland and Richard Detkowski for the use of two units located at 5782 Terex Ave. in Springfield Townsh ip to store various pieces of specialized mobile law enforcement equipment for the Sheriff’s Office. This is a three -year agreement at the rental rate of $2700/mth, which Undersheriff McCabe indicated is a ten -percent discount from the previous lease agreement. Jacobsen moved approval of the attached suggested resolution. Supported by Runestad. Motion carried unanimously on a roll call vote with Burns absent. 7. ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS, COMMUNITY AND HOME Planning & Building Committee Page 4 March 16, 2010 IMPROVEMENT DIVISION – 2010 HOME IMPROVEMENT PROGRAM GUIDELINE CHANGES The Community and Home Improvement Division has administered the Home Improvement Program since 1976, improving approximately 200 single -family owner-occupied homes per year for low and moderate income persons in the 51 communities that participate in the Oakland County Community Development Block Grant (CDBG) Program. The Oakland County Board of Commissioners approves guidelines and amendments for administering the Home Improvement Program. The Community a nd Home Improvement Division is currently seeking approval of the Home Improvement Guideline Changes in Attachment A, as follows: 1. All Current and future loans be zero percent interest deferred loans . 2. Completed applications are processed in the order in wh ich received. 3. Mortgages, if applicable, and property taxes must be current . 4. Applicants may secure only one loan through this program in any five -year period, and the home improvement contract date establishes the beginning of the five -year period. 5. There must be enough equity in the property to cover the cost of the home improvement loan, and that equity is determined by multiplying twice the State Equalized Value (SEV) and subtracting existing property debt . 6. The home improvement program is a substantial rep air program, and the minimum loan amount is $7,000. 7. Equity exceptions and minimum loan amounts may be granted by the approval of both the Oakland County Community & Home Improvement Division Manage r and Chief of Operations or in their absence their designe e, based upon extenuating circumstances . 8. Eligible improvements also include special assessments related to sewer and water improvements and mobile home improvements , if the unit is affixed to a permanent foundation , and the property is owned by the applica nt. 9. Ineligible improvements also include landscaping and the construction of new garages . 10. Annual income is calculated as gross income of all adult household members (18 years of age or older) that is anticipated to be received during the coming 12 -month period as defined in HOME Regulations 24 CFR, Part 5 and the Technical Guide for determining Income and Allowances for the HOME Program . 11. Income Eligibility for the Home Improvement Program is determined by using the current U.S. Department of Housing and Urb an Development (HUD) Section 8 income guidelines in Table 1. 12. Home Improvement Program income limits will be periodically updated in accordance with HUD revisions. 13. In the loan terms and conditions, the term “mortgagor” be replaced by the words “home owner” or “home owner(s) to clarify when the loan becomes due and payable . 14. Oakland County Community & Home Improvement staff complete a condition and compliance review of each home in accordance with home improvement standards . 15. Staff complete work specifications, monitor the construction through completion, recommend contractor payments and ensure that municipal, state and federal requirements are met, and the number of contractors requested to bid on each project be increased to six. Jacobsen moved approval of the attached suggested resolution. Supported by Nash. Motion carried unanimously on a roll call vote. 8. FACILITIES MANAGEMENT – CIRCUIT COURT ADMINISTRATIVE RENOVATION PROJECT Oakland County Circuit Court staff levels have been reduced by 27 positio ns as a result of budget task Planning & Building Committee Page 5 March 16, 2010 reductions, which has resulted in the availability of additional office space in the Courthouse. To make things more efficient and to enhance services to the public, Facilities Management and the Circuit Court are seeking approval to renovate offices in the Courthouse West Wing and West Wing Extension to consolidate staff and office resources . The estimated cost of this project is $72,219, which is available in the Accelerated Budget Task Fund. Nash moved the foregoing re port to the Finance Committee to recommend that the project be authorized and funding in the amount of $72,219, including contingency, be approved. Supported by Capello Motion carried unanimously on a roll call vote. 9. FACILITIES MANAGEMENT/FACIL ITIES ENGINEERING – AWARD OF CONTRACT FOR THE 2010 ROOF REPLACEMENT PROGRAM – CHILDREN’S VILLAGE BUILDINGS A, C, D, H AND THE CHILD DEVELOPMENT CENTER PROJECT Facilities Management/Facilities Engineering is seeking approval of an award of a contract to S.T . D. Contractors of Pontiac, Michigan for replacement of the 25 year -old roof of Children’s Village Buildings A, C, D, H and the 26 year -old roof of the Child Development Center. Six bids were received, and S.T.D. Contractors came in as the lowest bidder at $161,993. The Facilities Engineering Division estimates the total cost of this project is $182,600, which includes $2,000 engineering costs, $2,000 in landscape restoration costs and contingency of $16,607. Jacobsen moved the foregoing report to th e Finance Committee to recommend that the County enter into a contract with S.T.D. Contractors of Pontiac in the amount of $161,993 and that funding for the total project cost of $182,600, including contingency, be approved. Supported by Nash. Motion carried unanimously on a roll call vote. 10. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT AREA AND PROJECT DISTRICT AREA (U.S. FARATHANE CORPORATION PROJECT) – CITY OF AUBURN HILLS The Planning and Economic Development Services Division is seeking approval of the Project Area and Project District Area for the U.S. Farathane Corporation (USF) Project in the City of Auburn Hills. The project consists of relocating its corporate headquarters, research and design center and existing manufacturing facilities in Sterling Heights to the proposed Auburn Hills location (Oakland Technology Park). In addition, USF will be constructing a 240,000 square foot facility on 16.5 acres to serve as the company’s world headquarters and pre mier manufacturing facility. USF will purchase injection molding presses and related equipment, automated assembly equipment, overhead cranes, centralized material feed system, water tower, chillers, compressor and silos. The estimated cost of this proje ct is $27,065,000. Schwartz moved approval of the attached suggested resolution. Supported by Jacobsen. Motion carried unanimously on a roll call vote. 11. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION CONFIRMING Planning & Building Committee Page 6 March 16, 2010 APPOINTMENT OF ADDITIONAL EDC DIRECTORS (U.S. FARATHANE CORPORATION PROJECT) – CITY OF AUBURN HILLS The Planning and Economic Development Services Division is seeking confirmation for the County Executive appointments of Robert Grusnick and Larry Douglas, Sr. as additional directors of the Economic Development Corporation of the County of Oakland for the U.S. Farathane Corporation Project in the City of Auburn Hills. Their appointment ceases when the project is either abandoned or completed. Nash moved approval of the at tached suggested resolution. Supported by Schwartz. Motion carried unanimously on a roll call vote. 12. COMMUNITY & HOME IMPROVEMENT DIVISION – COMMUNITY DEVELOPMENT GRANTS – INVESTING IN PEOPLE AND NEIGHBORHOODS At a previous Planning and Building C ommittee meeting Chairperson Scott had asked the Community & Home Improvement Division to do a presentation on Housing and Community Development Grants. Carla Spradlin did a PowerPoint presentation today giving the commissioners information about what role the Community & Home Improvement Division and HUD has with regard to improving living conditions for low to moderate income residents through community revitalization, home improvement and human services. To be entitled a city has to have over 50,000 in population, a designated principal city and an urban county with more than 200,000 people. Gosselin moved to receive and file the PowerPoint presentation document and the newspaper titled “Rebuilding Healthy Homes and Neighborhoods for You” that was distributed. Supported by Runestad. Motion carried on a voice vote. 13. PLANNING AND ECONOMIC DEVELOPMENT SERVICES – MAIN STREET OAKLAND COUNTY UPDATE Bob Donohue gave the commissioners a brief update on the Main Street Oakland County (MSOC) program. Oakland County is the first and only county in the nation to become a member of the program that was typically managed at the state level. The goal of the MSOC is to maximize economic potential and to preserve the heritage and sense of place of Oakl and County’s historic commercial districts (downtowns) by encouraging and facilitating the use of the Main Street Four Point Approach, which emphasizes economic development within the context of historic preservation. The program is having its 10-year ann iversary this year, and it is responsible for more than $538 million in new public and private investment, 4,038 new jobs, the establishment of 407 new businesses, 2.8 million square feet of new floor space and 146,698 volunteer hours invested in its Main Street Committees. Mr. Donohue indicated that last year they had just under $20 million in Total New Public and Private Investment in the MSOC Downtowns. Nash moved to receive and file the Main Street Oakland County Update report. Supported by Burns. Motion carried on a voice vote. Planning & Building Committee Page 7 March 16, 2010 CONSENT AGENDA – INFORMATIONAL ITEMS A. Economic Development & Community Affairs/Arts, Culture & Film – FY 2010 Regional Regranting Services Grant Application – Michigan Council for Arts and Cultural Affairs B. Economic Development & Community Affairs Department – Community & Home Improvement Division – 2010 Consolidated Grant Application to the U.S. Department of Housing and Urban Development for Community development Block Grant (CDBG), Home Investment Partnership Grant (HOME) and Emergency Shelter Grant (ESG) C. Oakland County Airport Committee – Meeting Minutes of October 29, 2009 D. Oakland County Parks and Recreation Commission – Meeting Minutes of February 3, 2010 E. Oakland County Building Authority – Minutes of January 13, 2010 OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 11:08 a.m. _________________________________ __________________________________ Pamela L. Worthington Lawrence Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.