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HomeMy WebLinkAboutMinutes - 2010.04.13 - 36433 April 13, 2010 The meeting was called to order by Chairperson Scott at 9:31a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: John Scott, Robert Gosselin, Jim Nash, Bradford Jacobsen, Kim Capello, Jim Runestad, Tim Burns, Steve Schwartz PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: CENTRAL SERVICES Dave VanderVeen, Director Karl Randall, Manager COUNTY EXECUTIVE Phil Bertolini, Deputy County Executive FACILITIES MANAGEMENT Art Holdsworth, Director Paul Hunter, Manager, Facilities Engineering Mike Hughson, Property Manager PARKS AND RECREATION COMMISSION Melissa Prowse, Business Development PLANNING & ECONOMIC DEVELOPMENT Dan Hunter, Manager Bret Rasegan, Supervisor Jim Keglovitz, Planner WATER RESOURCES COMMISSIONER John McCulloch, Water Resources Commissioner Nichole Bertucci, Administration John Basch, Legal Counsel Joseph Colaianne , Atty, Insurance Administrator Keith Parmley, Finance Karen Warren, Civil Engineer Doug Buchholz, Manager Steven Korth, Manager Suzanne Coffey, Manager BOARD OF COMMISSIONERS Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordi nator PLEDGE OF ALLEGIANCE PUBLIC COMMENT None. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bradford Jacobsen Kim Capello Jim Runestad Tim Burns Steven Schwartz JOHN SCOTT Chairperson ROBERT GOSSELIN Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 April 13, 2010 APPROVAL OF THE MINUTES Jacobsen moved approval of the minutes of March 16, 2010, as printed. Supported by Capello. Motion carried on a voice vote. AGENDA Gosselin moved to amend the agenda b y removing Item #4 “Water Resources Commissioner – Red Run Intercounty Drain – Request not to Exceed $75,000 Loan from Long Term Revolving Fund for Army Corp of Engineers Project ” at the request of Joe Colaianne. Supported by Runestad. Motion carried on a voice vote. Gosselin moved to amend the agenda by adding an item titled “Water Resources Commissioner – Water Rates 101” as #7. Supported by Nash. Motion carried on a voice vote. AGENDA ITEMS 1. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2010 GRANT PROGRAM ACCEPTANCE – CONSTRUCTION OF TERMINAL BUILDING The Michigan Department of Transportation has awarded the County of Oakland $210,527, which includes $200,000 in Federal funds, $5,263 from the State and a local gran t match of $5,264. The Department of Central Services is requesting acceptance of the grant contract in the amount of $210,527. The funds would be used for the construction of a new terminal building at the Oakland County International Airport. Mr. Vande rVeen indicated that the required local match of $5,263 is available from the Airport Fund. Runestad moved approval of the attached suggested resolution. Supported by Nash . Motion carried unanimously on a roll call vote with Burns absent. 2. DEPARTMENT OF CENTRAL SERVICES – OAKLAND/TROY AIRPORT – 2010 GRANT PROGRAM ACCEPTANCE – PURCHASE SNOW REMOVAL EQUIPMENT AND ENGINEERING FOR REHABILITATION OF STORM DRAINS AND TAXI LANES The Michigan Department of Transportation has awarded the County of Oaklan d $87,000 in grant funds, which includes $82,650 in Federal funds, $2,175 from the State and a required local match of $2,175. The Department of Central Services is requesting acceptance of the grant contract in the amount of $87,000. The funds would be used to purchase snow removal equipment and develop engineering plans for the rehabilitation of storm drains and taxi lanes at the Oakland/Troy Airport. Mr. VanderVeen indicated that the required local match of $2,175 is available from the Airport Fund. Runestad moved approval of the attached suggested resolution. Supported by Nash. Planning & Building Committee Page 3 April 13, 2010 Motion carried unanimously on a roll call vote with Burns absent. 3. WATER RESOURCES COMMISSIONER – REQUEST FOR $267,000 LOAN FROM THE LONG TERM REVOLVING FUND FOR CONS TRUCTION OF THE BUSH LAKE LEVEL CONTROL STRUCTURE Mr. Colaianne indicated that several years ago the Oakland County Water Resources Commissioner received a petition from the residents around Bush Lake , which is located in the Village of Holly and the Charter Township of Holly, to esta blish a normal lake level around Bush Lake. As part of that project a study was taken, including an evaluation. The study and evaluation indicated a need for significant reconstruction. In 2002 , the Oakland County Board of Commissioners established a Long Term Revolving Fund for water and sewer projects. The Water Resources Commis sioner is currently seeking a loan for $267,000 from the County’s Long Term Revolving Fund. Mr. Colaianne stated that this loan is necessary to mo ve this project forward because many of the residents around Bush Lake live on fixed incomes, and there are a limited number of residents around the lake. He also indicated that the interest rate is fixed on the T-Bill rate, which is under 2%, and they ar e looking at a 10-year loan program. Jacobsen moved approval of the attached suggested resolution. Supported by Gosselin. Motion carried unanimously on a roll call vote with Burns absent. 5. FACILITIES MANAGEMENT/FACILITIES ENGINEERING – AWARD OF CONTRACT FOR 2010 PARKING LOT REPAVING PROGRAM – COURTHOUSE WEST AND SOUTH PARKING LOTS Facilities Management/Facilities Engineering is seeking approval of an award of contract to Asphalt Specialists, Inc. of Pontiac, Michigan in the amount of $79,18 6 for the 2010 Parking Lot Repaving Program. Mr. Hunter indicated that due to budget constraints, this project involves the replacement of only the portions of the Courthouse West and South Parking Lots that are in the worst condition. This project was advertised, and the Purchasing Division received nine bids . Bidders were required to submit a detailed base bid for both parking lots, and unit prices were provided for all materials. The lowest bid was received by Midwest Pavement, and the second lowest bid was from Asphalt Specialists, Inc. (ASI) However, ASI offered a voluntary alternate 3% reduction if they were awarded both lots. If the voluntary alternate is accepted, ASI would become the lowest bidder. They were the only company that offered this voluntary alternate 3% reduction, which saves the County $2,283.50. With landscaping restoration at a cost of $2,000 and a 20% contingency of $16,814, it brings the total project cost to $98,000. Jacobsen moved to report to the Finance Committee with t he recommendation that the County enter into a contract with Asphalt Specialists, Inc. of Pontiac in the amount of $79,186 and that funding for the total project cost of $98,000, including contingency, be approved. Supported by Runestad. Motion carried unanimously on a roll call vote with Burns absent. 6. PLANNING AND ECONOMIC DEVELOPMENT – GREEN INFRASTRUCTURE Mr. Rasegan and Mr. Keglovitz gave a brief update of the Planning and Economic Development Green Infrastructure Initiative. This initiative is a collaborative effort with communities which have open spaces and natural resources that they would like to preserve . Mr. Keglovitz indicated that the Green Infrastructure Initiative was started in 2005 with meetings in the communities to build awarene ss about Planning & Building Committee Page 4 April 13, 2010 the benefits of Green Infrastructure, and the County has hosted 25 community work sessions and presented a model of the step -by-step process to help the communities identify their assets and build partnerships. In 2007, Oakland County Planning an d Economic Development received a NACo Achievement Award for the Green Infrastructure Initiative. Back in October of 2009, Oakland County held a Green Infrastructure celebration, and they awarded their first “Our Land Award” to the City of Novi. Gosselin moved to receive and file the information provided on the Green Infrastructure Initiative. Supported by Jacobsen. Motion carried on a voice vote. 7. WATER RESOURCES COMMISSIONER – WATER RATES 101 Mr. McCulloch, Water Resources Commissioner, reque sted to do a PowerPoint presentation to explain to the commissioners how water rates are established in Oakland County. He indicated that the first thing they take into consideration is the cost of the water when it comes from Detroit. Other factors that go into determining water rates are water loss costs, operation and maintenance costs for maintaining the system on a day-to -day basis and any infrastructure data costs for the water system. They have to establish a rate for the future, so they need to d etermine what the estimated or projected water usage and water sale will be in the future. Weather plays a part in determining the water rates as well. If we have a dry summer, water usage would increase, therefore, increasing water rates. If you live in a community that has a lot of industrial customers, and the businesses shut down, that would impact water rates, too. They review prior year expenses and other c osts such as electric and gas costs that factor into the determination of the water rates. Mr. McCulloch indicated his concern that they have not received information yet on what the water rates are going to be from Detroit Water and Sewer. Typically this information is provided in January or late February, which gives the communities accurate information and more time to determine how much to bill their customers . The deadline is June 30 th; however, the communities will have already determined their rates to their customers by that time. He stated that if the commissioners know of any community that would like a detailed presentation on how the Water Resources Commissioner establishes water rates for Oakland County, to contact his department to set it up. 8. PARKS AND RECREATION COMMISSION/FACILITIES MANAGEMENT – AUTHORIZATION TO NEGOTIATE A DONATION AGREEMENT TO RECEIVE DONATED LAND, INDEPENDENCE OAKS COUNTY PARK Schwartz moved the meeting be closed for the purpose of discussing the negotiation of an agreement to receive donated property. Supported by Burns. Motion carried unanimously on a roll call vote. The meeting was closed at 10:44 a.m. The meeting resumed in open session at 10:52 a.m. Planning & Building Committee Page 5 April 13, 2010 Capello moved that Facilities Management and the Parks and Recreation Commission be authorized to proceed in accordance with the directives set forth in closed session. Supported by Nash. Motion carried unanimously on a roll call vote. CONSENT AGENDA – INFORMATIONAL ITEMS A. Facilities Management – Quarterly Progress Report – January/February/March 2010 B. Oakland County Building Authority Minutes – December 9, 2009 C. Oakland County Building Authority Minutes – December 17, 2009 Jacobsen moved to receive and file the items on the Consent Agenda. Supported by Burns. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:53 a.m. _________________________________ __________________________________ Pamela L. Worthington Lawrence Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.