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HomeMy WebLinkAboutMinutes - 2010.05.25 - 36445 May 25, 2010 The meeting was called to order by Chairperson Scott at 9:31 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: John Scott, Robert Gosselin, Jim Nash, Bradford Jacobsen, Kim Capello, Jim Runestad, Tim Burns, Steve Schwartz PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: COMMUNITY AND HOME IMPROVEMENT Karry Rieth, Manager Carla Spradlin, Planner FACILITIES MANAGEMENT & OPERATIONS Art Holdsworth, Director Bob Larkin, Manager Mike Hughson, Property Manager Paul Hunter, Manager, Facilities Engineering PARKS AND RECREATION COMMISSION Dan Stencil, Executive Officer Mike Donnelon, Jr., Chief of Facilities PLANNING & ECONOMIC DEVELOPMENT Ron Campbell, Principal Planner Bret Rasegan, Supervisor SHERIFF’S OFFICE Dale Cunningham, Business Manager Captain H. Wallace, Corrections, Satellite Tim McIsaac, Sergeant Sal Petrulis, Deputy BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Harvey Wedell, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE PUBLIC COMMENT None. APPROVAL OF THE MINUTES Nash moved approval of the minutes of April 25, 2010, as printed. Supported by Gosselin. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bradford Jacobsen Kim Capello Jim Runestad Tim Burns Steven Schwartz JOHN SCOTT Chairperson ROBERT GOSSELIN Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 May 25, 2010 AGENDA ITEMS 1. PARKS AND RECREATION COMMISSION – AFFIDAVIT OF PERMISSION FOR MAINTENANCE OF PROPERTY – SPRINGFIELD OAKS GOLF COURSE The Oakland County Parks and Recreation Commi ssion owns and maintains the Springfield Oaks Golf Course property, and there is a pond on that property that is partially located on adjoining property owned by Mr. and Mrs. Frank Quinlan. The Quinlans have been voluntarily maintaining the perimeter of this pond. The Parks and Recreation Commission is requesting approval of an Affidavit of Permission between the Quinlans and the County of Oakland as a legal document to reflect that the County of Oakland permits the Quinlans to enter onto County property to maintain the property around the entire perimeter of the pond, which includes maintenance of County property; however, the County does not waive any interest it has in the property nor does the County intend to transfer any interest in the property to the Quinlans. Burns moved approval of the attached suggested resolution. Supported by Gosselin. Motion carried unanimously on a roll call vote. 2. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – 2010 ANNUAL ACTION PLAN AND CONSOLIDATED GRANT ACCEPTANCE FOR CDBG, HOME AND ESG PROGRAMS AND 2009 -2010 ANNUAL ACTION PLAN AMENDMENT The Department of Economic Development & Community Affairs is seeking acceptance of a consolidated grant acceptance for the Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME), the Emergency Shelter Grant (ESG) Programs and 2009 -2010 Annual Action Plan Amendment. The U.S. Department of Housing and Urban Development (HUD) has awarded Oakland County $6,084,213 in grant funding, which includes $4,213,243 for the CDBG Program, $1,698,916 for the HOME Program and $172,054 for the ESG Program. The total program revenue for the 2010 -2011 Home Program will be $2,381,172, which includes $1,698,916 from the HOME grant allocation, $382,256 County match and an estimated $300,000 in HOME Program Income. The 2009 Annual Action Plan and Consolidated Grant Acceptance will be amended to reflect actual revenues generated through the CDBG Home Improvement Partnership Act totaling $671,396.91, CDBG participating communities totaling $34,472.83, HOME Investment Partnership Act totaling $301,074 and HOME Program Community Housing Development Organizations totaling $21,719.00 during the program year period of May 1, 2009 through April 30, 2010. Future level of service, including personnel, will be contingent upon the future level of Federal funding available for these programs. Jacobsen moved approval of the attached suggested resolution. Supported by Nash. Motion carried unanimously on a roll call vote . 3. MR #10098 – BUILDING AUTHORITY – RESOLUTION TO APPROVE AMENDMENTS TO THE ARTICLES OF INCORPORATION OF THE OAKLAND COUNTY BUILDING AUTHORITY At the April 27th Planning and Building Committee meeting the Building Aut hority had requesting some amendments to their Articles of Incorporation. In Article XVI there was a reference to Board of Supervisors and the Pontiac Press. The Planning and Building Committee had amended th e language in Article XVI at the last meeting from the Board of Supervisors to the Board of Commissioners and the Pontiac Press to the Oakland Press. After reviewing these changes with Corporation Counsel, Paul Hunter had requested that this item come back to the Planning and Building Committee for f urther review because it was determined that the language in Article XVI was reflecting the history of the Articles of Planning & Building Committee Page 3 May 25, 2010 Incorporation when they were adopted in 1966. Capello moved approval of the attached suggested resolution. Supported by Gosselin. Jacobsen moved to amend the Building Authority Articles of Incorporation, as follows: 1. Amend Article XVI by changing the term “Board of Commissioners” to Board of Supervisors throughout the paragraph and by changing the Oakland Press to the Pontiac Pr ess. 2. Amend the 3rd sentence in Article XVII, as follows: The said County Clerk shall cause a copy of these Amendments to Articles of Incorporation to be published once in the Oakland Press , a or another newspaper circulating within the County of Oakland. Supported by Gosselin. Motion to amend carried unanimously on a roll call vote. Main motion carried unanimously on a roll call vote . 4. FACILITIES MANAGEMENT – WORK RELEASE FACILITY RENOVATION PROJECT Due to budget cuts, the Sheriff’s Office is closing down the Frank Greenan Facility. They will be removing the inmates from the Work Release Facility and placing them on tethers. They will need to make changes to the current Work Release Facility to house inmate s from the Frank Greenan Facility and the Main Jail. The project consists of converting the kitchen area of the Work Release Facility to a laundry operation, an area for site work, dayroom work stations and security hardware. The laundry operation at the Frank Greenan Facility would be rel ocated to the Work Release Facility in the current kitchen area, reverting food preparation to the kitchen at the Main Jail. In addition, some security changes will be necessary as part of the project. The estimated cost of the Work Release Renovation Project is $500,000, and it is anticipated to be started in July and completed in October, 2010. Facilities Engineering, with the assistance of consultants, has prepared construction documents, which were bid out by Purchasing for some of the trades. The balance of the work will be done through in - house staff and annual contracts. As a result of the changes to the Work Release Facility with regards to the future population mix, the Sheriff’s Office is requesting to change the name of that facility to th e Jail East Annex. Jacobsen moved to report to the Finance Committee with a recommendation that the Work Release Renovation Project be approved utilizing the available Sheriff’s Office Budget Transition Fund in the amount of $500,000, and that the name of the Work Release Facility be changed to Jail East Annex. Supported by Capello. Motion carried unanimously on a roll call vote. 5. PLANNING AND ECONOMIC DEVELOPMENT SERVICES – MAIN STREET DESIGN ASSISTANCE Ron Campbell and Bret Rasegan gave a brie f PowerPoint presentation on the Oakland County Main Street Design Assistance Program. They handed out a document reflecting the web page that they had Planning & Building Committee Page 4 May 25, 2010 recently installed. The Main Street Design Assistance Program was implemented to provide complementary conceptual design assistance to property/business owners in officially -designated Main Street Oakland County communities to enhance the appearance of downtowns. Communities can utilize the Historic Preservation Tax Credit to provide assistance for these enhancements. Jacobsen moved to receive and file the web page document. Supported by Nash. Motion carried on a voice vote. 6. FACILITIES MANAGEMENT – AUTHORIZATION TO OBTAIN APPRAISALS & NEGOTIATE THE TERMS & CONDITIONS OF A PURCHASE AGREEMENT Gosselin moved the meeting be closed for the purpose of discussing the possible purchase of property. Supported by Jacobsen. Motion carried unanimously on a roll call vote. The meeting was closed at 10:16 a.m. The meeting resumed in open session at 1 0:34 a.m. Jacobsen moved that Art Holdsworth of Facilities Management be authorized to proceed in accordance with the directives discussed in closed session. Supported by Nash. Motion carried on a roll call vote with Capello voting no. CONSENT AGENDA – INFORMATIONAL ITEMS A. Parks and Recreation Commission Meeting Minutes of April 14, 2010 B. Building Authority Minutes – April 14, 2010 Burns moved to receive and file the items on the Consent Agenda. Supported by Capello. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:36 a.m. _________________________________ __________________________________ Pamela L. Worthington Lawrence Doyle Committee Coordinator Administrative Director Planning & Building Committee Page 5 May 25, 2010 NOTE: The foregoing minutes are subject to Committee approval.